Letter Head
Overview
Letter Head – Business Overview
Letter Head in Dafater is a setup document used to define the official branding and identity that appears on your printed and digital business documents. It ensures that all outgoing communications reflect a consistent, professional image aligned with your organization’s brand.
What Letter Head Is Used For
Letter Head is used to display your company’s official header and footer information on business documents. This typically includes:
- Company name and logo
- Address and contact details
- Legal or registration information
- Standard disclaimers or taglines
Once configured, the Letter Head can be applied to invoices, quotations, letters, reports, and other formal documents generated from Dafater.
Prerequisites and Setup Requirements
Before using Letter Head effectively, the business should ensure:
- Company branding is finalized (logo, official name, address, contact details).
- Brand guidelines are agreed internally, such as how the company name and information should appear.
- Different business units or legal entities are identified, if multiple Letter Heads are required.
Typically, Letter Head is set up early during system onboarding, before issuing any official documents.
Typical Workflow and Business Fit
Create Letter Head
The business defines one or more Letter Heads reflecting its branding needs.Assign as Default or Select per Document
A Letter Head can be marked as the default or selected manually when generating documents.Use Across Transactions and Communications
All printed or PDF documents automatically include the chosen Letter Head.Review and Update as Needed
If branding, address, or legal information changes, the Letter Head is updated to reflect the new details.
This workflow ensures consistency and saves time, as staff do not need to manually format documents.
Key Business Scenarios Where Letter Head Is Essential
- Customer-facing documents such as invoices, quotations, and delivery notes
- Official correspondence including letters, notices, and confirmations
- Regulatory or audit documents where official company identity is required
- Multi-brand or multi-entity businesses that need different Letter Heads for different subsidiaries or locations
In all these cases, Letter Head reinforces professionalism and trust.
Important Considerations for Users
- Accuracy matters: Ensure addresses, contact details, and legal text are always up to date.
- Consistency is key: Use standardized Letter Heads to avoid mismatched branding.
- Multiple Letter Heads may be needed for different branches, regions, or languages.
- Review before mass use: Always test how the Letter Head looks on printed or PDF documents.
Business Value Summary
Letter Head in Dafater helps organizations maintain a strong, consistent brand presence across all official documents. It reduces manual effort, minimizes errors, and enhances credibility in every customer, partner, and regulatory interaction.
Basic Information
- Module: Printing
- Document Type: Setup
Fields
| Field Name | Label | Type | Required | Options | Description |
|---|---|---|---|---|---|
| letterheadname | Letter Head Name | Data | ✓ | - | Unique name identifying this letter head in Dafater. |
| source | Letter Head Based On | Select | Image, HTML | Choose whether header uses image or HTML content. | |
| footer_source | Footer Based On | Select | Image, HTML | Choose whether footer uses image or HTML content. | |
| disabled | Disabled | Check | - | Disable this letter head from active use. | |
| is_default | Default Letter Head | Check | - | Set as default letter head for Dafater documents. | |
| image | Image | Attach Image | - | Upload header image for printed and digital documents. | |
| image_height | Image Height | Float | - | Define header image height for proper layout. | |
| image_width | Image Width | Float | - | Define header image width for proper layout. | |
| align | Align | Select | Left, Right, Center | Select header alignment on documents. | |
| content | Header HTML | HTML Editor | - | Design header content using HTML for branding. | |
| footer | Footer HTML | HTML Editor | - | Design footer content using HTML for compliance details. | |
| footer_image | Image | Attach Image | - | Upload footer image for documents. | |
| footerimageheight | Image Height | Float | - | Define footer image height for consistent appearance. | |
| footerimagewidth | Image Width | Float | - | Define footer image width for consistent appearance. | |
| footer_align | Align | Select | Left, Right, Center | Select footer alignment on documents. | |
| header_script | Header Script | Code | Javascript | Add Javascript for dynamic header behavior in Dafater. | |
| footer_script | Footer Script | Code | Javascript | Add Javascript for dynamic footer behavior in Dafater. | |
| instructions | Instructions | HTML | - | Display usage instructions and guidelines for letter head. |
Permissions
| Role | Read | Write | Create | Delete | Submit | Cancel |
|---|---|---|---|---|---|---|
| System Manager | ✓ | ✓ | ✓ | ✓ | ||
| Desk User | ✓ |
Related DocTypes
| DocType | Relationship | Module |
|---|---|---|
| Company | Linked from | Setup |
| Delivery Note | Linked from | Stock |
| Dunning | Linked from | Accounts |
| Job Offer | Linked from | HR |
| Journal Entry | Linked from | Accounts |
| Leave Application | Linked from | HR |
| Material Request | Linked from | Stock |
| POS Invoice | Linked from | Accounts |
| POS Profile | Linked from | Accounts |
| Packing Slip | Linked from | Stock |
| Payment Entry | Linked from | Accounts |
| Process Statement Of Accounts | Linked from | Accounts |
| Purchase Invoice | Linked from | Accounts |
| Purchase Order | Linked from | Buying |
| Purchase Receipt | Linked from | Stock |
| Quality Inspection | Linked from | Stock |
| Quotation | Linked from | Selling |
| Report | Linked from | Core |
| Request for Quotation | Linked from | Buying |
| Salary Slip | Linked from | Payroll |
| Salary Structure | Linked from | Payroll |
| Sales Invoice | Linked from | Accounts |
| Sales Order | Linked from | Selling |
| Stock Entry | Linked from | Stock |
| Subcontracting Order | Linked from | Subcontracting |
| Subcontracting Receipt | Linked from | Subcontracting |
| Supplier Quotation | Linked from | Buying |