Quality Inspection
Overview
Quality Inspection — Business Overview
Quality Inspection is a business control document used in Dafater to verify that products meet defined quality standards before they are accepted, stored, used, or delivered. It helps organizations ensure consistency, reduce defects, and protect customers and internal operations from quality-related issues.
This document acts as formal evidence that goods have been checked and approved (or rejected) based on measurable or observable criteria.
What Quality Inspection Is Used For
Quality Inspection is used to:
- Confirm the quality of incoming goods from suppliers
- Validate internally manufactured or processed items
- Ensure products meet standards before being delivered to customers
- Document inspection results for audits, compliance, and traceability
It creates a structured way to record inspection results, decisions, and remarks, ensuring quality decisions are consistent and accountable.
Prerequisites and Setup Requirements
Before using Quality Inspection, businesses should ensure:
- Quality standards or criteria are clearly defined for products or categories
- Items or products that require inspection are identified
- Responsible roles (such as quality officers or supervisors) are assigned
- Inspection stages are agreed upon (for example: on receipt, during processing, or before delivery)
Having clear inspection rules in advance ensures inspections are objective and reliable.
Typical Workflow and Business Process Fit
Trigger for Inspection
A Quality Inspection is initiated when goods are received, produced, or prepared for delivery.Conducting the Inspection
The inspector checks the product against defined quality parameters such as appearance, measurements, functionality, or compliance.Recording Results
Findings are recorded in the Quality Inspection document, including pass/fail status and observations.Decision Making
- Approved items proceed to storage, usage, or delivery
- Rejected items may be returned, reworked, or discarded
Business Follow-Up
Results can be used to evaluate suppliers, improve processes, or identify recurring quality issues.
Key Business Scenarios Where Quality Inspection Is Essential
Supplier Quality Control
Ensuring purchased goods meet agreed specifications before acceptance.Manufacturing or Processing Checks
Validating output quality at critical stages to prevent defects from progressing.Customer Delivery Assurance
Confirming finished goods are fit for delivery, reducing returns and complaints.Regulated or Compliance-Driven Industries
Maintaining documented proof of quality checks for audits and certifications.Continuous Improvement Programs
Analyzing inspection outcomes to identify trends and improve operations.
Important Considerations for Users
Consistency Is Critical
Inspections should follow standardized criteria to avoid subjective decisions.Timely Inspections
Delays in inspection can hold up receiving, production, or deliveries.Accurate Documentation
Clear remarks and results protect the business during disputes or audits.Training and Accountability
Inspectors should be trained and understand the impact of their approvals or rejections.Use Insights for Improvement
Repeated failures may indicate supplier issues, process gaps, or training needs.
Summary
Quality Inspection in Dafater is a vital business tool for maintaining product standards, reducing risk, and ensuring customer satisfaction. By embedding inspections into daily operations, organizations can strengthen quality control, improve decision-making, and build long-term trust with customers and partners.
Basic Information
- Module: Stock
- Document Type: Setup
Fields
| Field Name | Label | Type | Required | Options | Description |
|---|---|---|---|---|---|
| naming_series | Series | Select | ✓ | MAT-QA-.YYYY.- | Auto-generated inspection number series defined in Dafater. |
| company | Company | Link | Company | Company under which the quality inspection is recorded in Dafater. | |
| report_date | Report Date | Date | ✓ | - | Date when the quality inspection report is issued. |
| status | Status | Select | ✓ | , Accepted, Rejected | Overall inspection result determining acceptance or rejection. |
| childrowreference | Child Row Reference | Data | - | Internal reference to related transaction row in Dafater. | |
| inspection_type | Inspection Type | Select | ✓ | , Incoming, Outgoing, In Process | Stage at which the quality inspection is performed. |
| reference_type | Reference Type | Select | ✓ | , Purchase Receipt, Purchase Invoice, Subcontra... | Source transaction type linked to this inspection. |
| reference_name | Reference Name | Dynamic Link | ✓ | reference_type | Specific transaction document being inspected. |
| item_code | Item Code | Link | ✓ | Item | Item being inspected for quality compliance. |
| itemserialno | Item Serial No | Link | Serial No | Serial number of the inspected item, if applicable. | |
| batch_no | Batch No | Link | Batch | Batch number associated with the inspected items. | |
| sample_size | Sample Size | Float | ✓ | - | Quantity or size of items selected for inspection. |
| item_name | Item Name | Data | - | Item description for easier identification. | |
| description | Description | Small Text | - | Additional details about the item or inspection context. | |
| bom_no | BOM No | Link | BOM | Bill of Materials related to the inspected item. | |
| qualityinspectiontemplate | Quality Inspection Template | Link | Quality Inspection Template | Predefined inspection criteria applied from Dafater. | |
| manual_inspection | Manual Inspection | Check | - | Indicates whether inspection readings are entered manually. | |
| readings | Readings | Table | Quality Inspection Reading | Recorded quality parameter measurements and observations. | |
| inspected_by | Inspected By | Link | ✓ | User | User responsible for performing the inspection. |
| verified_by | Verified By | Data | - | Authority who verified and approved inspection results. | |
| remarks | Remarks | Text | - | Comments or observations regarding inspection outcome. | |
| amended_from | Amended From | Link | Quality Inspection | Reference to the original inspection being amended. | |
| letter_head | Letter Head | Link | Letter Head | Letterhead used for printing the inspection report. |
Child Tables
Readings (Quality Inspection Reading)
| Field Name | Label | Type | Required | Options | Description |
|---|---|---|---|---|---|
| specification | Parameter | Link | ✓ | Quality Inspection Parameter | Quality parameter being inspected as defined in Dafater. |
| parameter_group | Parameter Group | Link | Quality Inspection Parameter Group | Logical grouping of related quality parameters in Dafater. | |
| status | Status | Select | , Accepted, Rejected | Final inspection result indicating acceptance or rejection. | |
| value | Acceptance Criteria Value | Data | - | Defined acceptance criteria value for this inspection parameter. | |
| numeric | Numeric | Check | - | Indicates whether inspection readings are numeric values. | |
| manual_inspection | Manual Inspection | Check | - | Marks if inspection is performed manually without instruments. | |
| min_value | Minimum Value | Float | - | Lowest acceptable numeric value for passing inspection. | |
| max_value | Maximum Value | Float | - | Highest acceptable numeric value for passing inspection. | |
| formulabasedcriteria | Formula Based Criteria | Check | - | Indicates acceptance is evaluated using a defined formula. | |
| acceptance_formula | Acceptance Criteria Formula | Code | - | Formula used by Dafater to calculate acceptance result. | |
| reading_value | Reading Value | Data | - | Final or calculated reading used for evaluation. | |
| reading_1 | Reading 1 | Data | - | First recorded inspection reading for this parameter. | |
| reading_2 | Reading 2 | Data | - | Second recorded inspection reading for this parameter. | |
| reading_3 | Reading 3 | Data | - | Third recorded inspection reading for this parameter. | |
| reading_4 | Reading 4 | Data | - | Fourth recorded inspection reading for this parameter. | |
| reading_5 | Reading 5 | Data | - | Fifth recorded inspection reading for this parameter. | |
| reading_6 | Reading 6 | Data | - | Sixth recorded inspection reading for this parameter. | |
| reading_7 | Reading 7 | Data | - | Seventh recorded inspection reading for this parameter. | |
| reading_8 | Reading 8 | Data | - | Eighth recorded inspection reading for this parameter. | |
| reading_9 | Reading 9 | Data | - | Ninth recorded inspection reading for this parameter. | |
| reading_10 | Reading 10 | Data | - | Tenth recorded inspection reading for this parameter. |
Permissions
| Role | Read | Write | Create | Delete | Submit | Cancel |
|---|---|---|---|---|---|---|
| Quality Manager | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
Related DocTypes
| DocType | Relationship | Module |
|---|---|---|
| Job Card | Linked from | Manufacturing |
| BOM | Links to | Manufacturing |
| Batch | Links to | Stock |
| Company | Links to | Setup |
| Item | Links to | Stock |
| Letter Head | Links to | Printing |
| Quality Inspection | Links to | Stock |
| Quality Inspection Template | Links to | Stock |
| Serial No | Links to | Stock |
| User | Links to | Core |