Subcontracting Receipt
Overview
Subcontracting Receipt — Business Explanation
The Subcontracting Receipt is a key business document in Dafater used to formally record the receipt of finished or semi-finished goods from an external subcontractor. It confirms that materials previously sent out for processing have been returned after the subcontracting work is completed.
This document helps businesses maintain control over outsourced production, track material movement, and ensure accurate inventory and cost records.
What the Subcontracting Receipt Is Used For
In day-to-day operations, the Subcontracting Receipt is used to:
- Confirm that subcontracted work has been completed and received
- Record the quantity and quality of items returned by a subcontractor
- Update inventory with finished or processed goods
- Close the loop on materials that were issued to an external party
- Support accurate costing of subcontracted production
It acts as the official acknowledgment that the subcontractor has delivered goods back to your business.
Prerequisites and Setup Requirements
Before using the Subcontracting Receipt, the following should typically be in place:
- A subcontractor set up as a supplier in Dafater
- Items defined that are eligible for subcontracting
- A subcontracting order or agreement outlining the work to be done
- Materials previously issued to the subcontractor for processing
- Warehouses defined for receiving subcontracted goods
These ensure that the receipt can be matched correctly against earlier transactions.
Typical Workflow and Business Process Fit
A common business workflow looks like this:
Material Issuance
Raw materials or components are sent to a subcontractor for processing.Subcontracted Work Execution
The subcontractor performs the agreed manufacturing or processing activity.Receipt of Goods
Once goods are returned, the Subcontracting Receipt is created to record what has been received.Inventory Update
Finished or processed items are added back into stock, ready for sale, further production, or internal use.Cost and Performance Review
The receipt supports subcontractor billing, cost analysis, and performance tracking.
This document ensures visibility and control across outsourced production activities.
Key Business Scenarios Where It Is Essential
The Subcontracting Receipt is especially important in scenarios such as:
- Manufacturing businesses outsourcing part of their production process
- Job work arrangements where raw materials are supplied by your company
- Quality checks upon return of subcontracted goods
- Tracking shortages, excess returns, or rejected items
- Reconciling subcontractor invoices with actual received quantities
Without this document, it becomes difficult to verify what was received and whether subcontracting costs are justified.
Important Considerations for Users
When working with the Subcontracting Receipt, users should keep in mind:
- Accuracy matters: Quantities and item details should match what was actually received
- Timely recording: Delays can distort inventory levels and production planning
- Quality checks: Any damaged or rejected items should be clearly identified
- Link to prior documents: Always ensure the receipt aligns with the original subcontracting order and material issue
- Audit readiness: This document is often reviewed during stock audits and cost analysis
Proper use of the Subcontracting Receipt helps maintain trust with subcontractors, improves inventory accuracy, and supports informed business decisions.
If you’d like, I can also explain how this document interacts with purchasing, inventory valuation, or subcontractor billing in Dafater.
Basic Information
- Module: Subcontracting
- Document Type: Document
Fields
| Field Name | Label | Type | Required | Options | Description |
|---|---|---|---|---|---|
| title | Title | Data | - | Short descriptive title for this subcontracting receipt | |
| naming_series | Series | Select | ✓ | MAT-SCR-.YYYY.-, MAT-SCR-RET-.YYYY.- | Defines Dafater auto-generated document numbering pattern |
| supplier | Job Worker | Link | ✓ | Supplier | Job worker providing finished or processed goods |
| supplier_name | Job Worker Name | Data | - | Displayed name of the selected job worker | |
| supplierdeliverynote | Job Worker Delivery Note | Data | - | Job worker’s reference delivery note number | |
| company | Company | Link | ✓ | Company | Company receiving subcontracted goods in Dafater |
| posting_date | Date | Date | ✓ | - | Accounting date for inventory and financial posting |
| posting_time | Posting Time | Time | ✓ | - | Exact time of stock and accounting entry |
| setpostingtime | Edit Posting Date and Time | Check | - | Allow manual editing of posting date and time | |
| is_return | Is Return | Check | - | Indicates whether this receipt is a return | |
| return_against | Return Against Subcontracting Receipt | Link | Subcontracting Receipt | Original subcontracting receipt being returned | |
| cost_center | Cost Center | Link | Cost Center | Cost center to track subcontracting expenses | |
| project | Project | Link | Project | Associated project for subcontracted items | |
| set_warehouse | Accepted Warehouse | Link | Warehouse | Warehouse where accepted items are stored | |
| rejected_warehouse | Rejected Warehouse | Link | Warehouse | Warehouse where rejected items are stored | |
| supplier_warehouse | Job Worker Warehouse | Link | Warehouse | Job worker warehouse holding supplied materials | |
| getscrapitems | Get Scrap Items | Button | getscrapitems | Fetch scrap items generated during subcontracting | |
| items | Items | Table | ✓ | Subcontracting Receipt Item | List of received subcontracted finished items |
| total_qty | Total Quantity | Float | - | Total quantity of all received items | |
| total | Total | Currency | Company:company:default_currency | Total receipt value including applicable costs | |
| resetrawmaterials_table | Reset Raw Materials Table | Button | - | Clear and reload consumed raw materials data | |
| getcurrentstock | Get Current Stock | Button | getcurrentstock | Fetch current stock of supplied materials | |
| supplied_items | Consumed Items | Table | Subcontracting Receipt Supplied Item | Raw materials consumed by job worker | |
| in_words | In Words | Data | - | Total amount expressed in words | |
| bill_no | Bill No | Data | - | Supplier bill or invoice reference number | |
| bill_date | Bill Date | Date | - | Date mentioned on supplier bill | |
| supplier_address | Select Job Worker Address | Link | Address | Selected address of the job worker | |
| contact_person | Contact Person | Link | Contact | Primary contact person at job worker | |
| address_display | Address | Small Text | - | Formatted display of job worker address | |
| contact_display | Contact | Small Text | - | Formatted display of contact details | |
| contact_mobile | Mobile No | Small Text | Phone | Mobile number of contact person | |
| contact_email | Contact Email | Small Text | Email address of contact person | ||
| shipping_address | Select Shipping Address | Link | Address | Address where goods were shipped from | |
| shippingaddressdisplay | Shipping Address | Small Text | - | Formatted shipping address for display | |
| billing_address | Select Billing Address | Link | Address | Address used for billing purposes | |
| billingaddressdisplay | Billing Address | Small Text | - | Formatted billing address for display | |
| distributeadditionalcostsbasedon | Distribute Additional Costs Based On | Select | Qty, Amount | Basis for allocating additional landed costs | |
| additional_costs | Additional Costs | Table | Landed Cost Taxes and Charges | Landed costs applied to received items | |
| totaladditionalcosts | Total Additional Costs | Currency | Company:company:default_currency | Sum of all additional landed costs | |
| amended_from | Amended From | Link | Subcontracting Receipt | Reference to the original amended receipt | |
| range | Range | Data | - | Statutory or internal range reference if applicable | |
| represents_company | Represents Company | Link | Company | Company represented in inter-company transactions | |
| status | Status | Select | ✓ | , Draft, Completed, Return, Return Issued, Canc... | Current workflow status of the receipt |
| per_returned | % Returned | Percent | - | Percentage of items returned to job worker | |
| auto_repeat | Auto Repeat | Link | Auto Repeat | Automate recurring creation of this document | |
| letter_head | Letter Head | Link | Letter Head | Letter head used for printing the document | |
| language | Print Language | Data | - | Language used for printed document | |
| instructions | Instructions | Small Text | - | Special handling or processing instructions | |
| selectprintheading | Print Heading | Link | Print Heading | Custom heading displayed on print format | |
| other_details | Other Details | HTML | Other Details |
Additional informational section for reference | |
| remarks | Remarks | Small Text | - | Internal notes or comments | |
| transporter_name | Transporter Name | Data | - | Name of transporter handling the shipment | |
| lr_no | Vehicle Number | Data | - | Vehicle or lorry receipt number | |
| lr_date | Vehicle Date | Date | - | Date of vehicle or lorry receipt |
Child Tables
Items (Subcontracting Receipt Item)
| Field Name | Label | Type | Required | Options | Description |
|---|---|---|---|---|---|
| item_code | Item Code | Link | ✓ | Item | Identifies the finished or scrap item received from subcontractor |
| item_name | Item Name | Data | - | Readable name of the received subcontracted item | |
| isscrapitem | Is Scrap Item | Check | - | Indicates whether the received item is classified as scrap | |
| description | Description | Text Editor | - | Detailed description of the subcontracted item received | |
| brand | Brand | Link | Brand | Brand associated with the received item | |
| image | Image | Attach | - | Attach image of the received subcontracted item | |
| image_view | Image View | Image | image | Displays attached image of the item | |
| received_qty | Received Quantity | Float | ✓ | - | Total quantity physically received from subcontractor |
| qty | Accepted Quantity | Float | - | Quantity accepted after quality and quantity checks | |
| rejected_qty | Rejected Quantity | Float | - | Quantity rejected due to defects or noncompliance | |
| returned_qty | Returned Qty | Float | - | Quantity returned back to subcontractor | |
| stock_uom | Stock UOM | Link | ✓ | UOM | Stock unit of measure for the item |
| conversion_factor | Conversion Factor | Float | - | Factor to convert from transaction UOM to stock UOM | |
| rate | Rate | Currency | Company:company:default_currency | Valuation rate per unit for subcontracted item | |
| amount | Amount | Currency | Company:company:default_currency | Total value based on accepted quantity and rate | |
| rmcostper_qty | Raw Material Cost Per Qty | Currency | Company:company:default_currency | Raw material cost allocated per received unit | |
| servicecostper_qty | Service Cost Per Qty | Currency | ✓ | Company:company:default_currency | Subcontracting service cost per unit |
| additionalcostper_qty | Additional Cost Per Qty | Currency | Company:company:default_currency | Additional landed or overhead cost per unit | |
| scrapcostper_qty | Scrap Cost Per Qty | Float | - | Cost impact per unit of generated scrap | |
| rmsuppcost | Raw Materials Supplied Cost | Currency | Company:company:default_currency | Total cost of raw materials supplied to subcontractor | |
| warehouse | Accepted Warehouse | Link | Warehouse | Warehouse where accepted items are stored | |
| subcontracting_order | Subcontracting Order | Link | Subcontracting Order | Linked subcontracting order for this receipt | |
| subcontractingorderitem | Subcontracting Order Item | Data | - | Specific subcontracting order line reference | |
| subcontractingreceiptitem | Subcontracting Receipt Item | Data | - | Unique identifier for this receipt item row | |
| rejected_warehouse | Rejected Warehouse | Link | Warehouse | Warehouse where rejected items are stored | |
| bom | BOM | Link | BOM | Bill of Materials used for subcontracting | |
| includeexplodeditems | Include Exploded Items | Check | - | Includes exploded BOM items for material tracking | |
| quality_inspection | Quality Inspection | Link | Quality Inspection | Linked quality inspection record for received item | |
| schedule_date | Required By | Date | - | Date by which item was required | |
| reference_name | Reference Name | Data | - | External or internal reference for this item | |
| addserialbatch_bundle | Add Serial / Batch Bundle | Button | - | Button to add serial or batch bundle | |
| serialandbatch_bundle | Serial and Batch Bundle | Link | Serial and Batch Bundle | Linked serial and batch bundle for accepted quantity | |
| useserialbatch_fields | Use Serial No / Batch Fields | Check | - | Enable serial and batch fields for item tracking | |
| addserialbatchforrejected_qty | Add Serial / Batch No (Rejected Qty) | Button | - | Add serial or batch details for rejected quantity | |
| rejectedserialandbatchbundle | Rejected Serial and Batch Bundle | Link | Serial and Batch Bundle | Serial and batch bundle for rejected items | |
| serial_no | Serial No | Small Text | - | Serial numbers of accepted items | |
| rejectedserialno | Rejected Serial No | Small Text | - | Serial numbers of rejected items | |
| batch_no | Batch No | Link | Batch | Batch number associated with received items | |
| manufacturer | Manufacturer | Link | Manufacturer | Manufacturer of the received item | |
| manufacturerpartno | Manufacturer Part Number | Data | - | Manufacturer assigned part number | |
| expense_account | Expense Account | Link | Account | Expense account used for subcontracting costs | |
| cost_center | Cost Center | Link | Cost Center | Cost center to track subcontracting expenses | |
| project | Project | Link | Project | Project linked to this subcontracting receipt | |
| page_break | Page Break | Check | - | Forces page break in Dafater print formats | |
| purchase_order | Purchase Order | Link | Purchase Order | Related purchase order for subcontracted service | |
| purchaseorderitem | Purchase Order Item | Data | - | Specific purchase order item reference |
Consumed Items (Subcontracting Receipt Supplied Item)
| Field Name | Label | Type | Required | Options | Description |
|---|---|---|---|---|---|
| mainitemcode | Item Code | Link | Item | Finished item code received from subcontracting in Dafater | |
| rmitemcode | Raw Material Item Code | Link | Item | Raw material item supplied for subcontracting process in Dafater | |
| item_name | Item Name | Data | - | Item name for identification and reporting in Dafater | |
| bomdetailno | BOM Detail No | Data | - | BOM reference line number for subcontracted item in Dafater | |
| description | Description | Text Editor | - | Detailed description of supplied item for subcontracting in Dafater | |
| stock_uom | Stock UOM | Link | UOM | Stock unit of measure maintained in Dafater | |
| conversion_factor | Conversion Factor | Float | - | Conversion factor between transaction and stock UOM in Dafater | |
| reference_name | Reference Name | Data | - | Reference document or identifier linked in Dafater | |
| rate | Rate | Currency | Company:company:default_currency | Valuation rate of supplied item in Dafater | |
| amount | Amount | Currency | Company:company:default_currency | Total value calculated for supplied quantity in Dafater | |
| availableqtyfor_consumption | Available Qty For Consumption | Float | - | Quantity available for consumption during subcontracting in Dafater | |
| required_qty | Required Qty | Float | - | Quantity required as per subcontracting requirement in Dafater | |
| consumed_qty | Consumed Qty | Float | ✓ | - | Actual quantity consumed during subcontracting in Dafater |
| current_stock | Current Stock | Float | - | Current stock balance available in Dafater | |
| addserialbatch_bundle | Add Serial / Batch Bundle | Button | - | Button to add serial or batch bundle in Dafater | |
| serialandbatch_bundle | Serial / Batch Bundle | Link | Serial and Batch Bundle | Linked serial and batch bundle record in Dafater | |
| useserialbatch_fields | Use Serial No / Batch Fields | Check | - | Enable serial and batch number tracking in Dafater | |
| subcontracting_order | Subcontracting Order | Link | Subcontracting Order | Related subcontracting order reference in Dafater | |
| serial_no | Serial No | Text | - | Serial numbers of supplied items in Dafater | |
| batch_no | Batch No | Link | Batch | Batch number associated with supplied item in Dafater | |
| expense_account | Expense Account | Link | Account | Expense account for subcontracting consumption in Dafater | |
| cost_center | Cost Center | Link | Cost Center | Cost center for tracking subcontracting expenses in Dafater |
Additional Costs (Landed Cost Taxes and Charges)
| Field Name | Label | Type | Required | Options | Description |
|---|---|---|---|---|---|
| expense_account | Expense Account | Link | Account | Dafater expense account used to record landed cost charges | |
| account_currency | Account Currency | Link | Currency | Currency of the selected Dafater expense account | |
| exchange_rate | Exchange Rate | Float | - | Rate used to convert account currency into company currency | |
| description | Description | Small Text | ✓ | - | Short business description of the landed cost or charge |
| amount | Amount | Currency | ✓ | account_currency | Charge amount entered in the expense account currency |
| base_amount | Amount (Company Currency) | Currency | Company:company:default_currency | Charge amount converted into Dafater company base currency | |
| hascorrectivecost | Has Corrective Cost | Check | - | Indicates whether this charge adjusts previously recorded landed costs |
Permissions
| Role | Read | Write | Create | Delete | Submit | Cancel |
|---|---|---|---|---|---|---|
| Stock Manager | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| Stock User | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| Accounts User | ✓ | |||||
| Purchase User | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
Related DocTypes
| DocType | Relationship | Module |
|---|---|---|
| Purchase Receipt | Linked from | Stock |
| Address | Links to | Contacts |
| Auto Repeat | Links to | Automation |
| Company | Links to | Setup |
| Contact | Links to | Contacts |
| Cost Center | Links to | Accounts |
| Letter Head | Links to | Printing |
| Print Heading | Links to | Setup |
| Project | Links to | Projects |
| Subcontracting Receipt | Links to | Subcontracting |
| Supplier | Links to | Buying |
| Warehouse | Links to | Stock |