Job Offer
Overview
Job Offer – Business Overview
The Job Offer document is used to formally present employment terms to a selected candidate after they have successfully completed the recruitment process. It serves as the official confirmation of the organization’s intent to hire and clearly outlines the role, compensation, start date, and other key employment conditions. This document helps Dafater ensure consistency, transparency, and professionalism in hiring decisions.
Purpose in Business Operations
In day-to-day HR operations, the Job Offer acts as the bridge between recruitment and onboarding. It transforms a shortlisted candidate into a future employee by clearly communicating expectations and securing the candidate’s acceptance before employment begins. It also provides management with a documented record of agreed employment terms for future reference.
Prerequisites and Setup Requirements
Before creating a Job Offer, the following should typically be in place: - An approved job position or vacancy - A shortlisted or selected candidate from the recruitment process - Defined salary structures, benefits, and employment policies - Internal approvals for headcount, compensation, and hiring budget
Having these elements ready ensures the Job Offer can be issued smoothly without delays or revisions.
Typical Workflow and Business Process Fit
- A candidate is selected after interviews and evaluations.
- HR prepares the Job Offer with role details, compensation, and proposed joining date.
- The offer is reviewed and approved by management or hiring authorities.
- The Job Offer is shared with the candidate for acceptance.
- Once accepted, the document supports the transition to employee onboarding and contract creation.
This workflow ensures hiring decisions are controlled, documented, and aligned with business policies.
Key Business Scenarios Where It Is Essential
- Hiring new employees for permanent or contractual roles
- Offering promotions or role changes that require new employment terms
- Managing competitive hiring where timely and clear offers are critical
- Supporting compliance by maintaining records of agreed employment conditions
In all these scenarios, the Job Offer provides clarity and reduces misunderstandings.
Important Considerations for Users
- Ensure all employment terms are accurate and aligned with company policies before sharing the offer.
- Confirm internal approvals to avoid renegotiation or withdrawal.
- Communicate timelines clearly to candidates to maintain a positive employer image.
- Treat the Job Offer as a formal commitment, as it sets expectations for both the organization and the candidate.
In summary, the Job Offer is a crucial business document that formalizes hiring decisions, supports structured recruitment workflows, and ensures a smooth transition from candidate selection to employment within Dafater.
Basic Information
- Module: HR
- Document Type: Document
Fields
| Field Name | Label | Type | Required | Options | Description |
|---|---|---|---|---|---|
| job_applicant | Job Applicant | Link | ✓ | Job Applicant | Linked applicant record in Dafater recruitment process |
| applicant_name | Applicant Name | Data | ✓ | - | Full name of the candidate receiving the job offer |
| applicant_email | Applicant Email Address | Data | Official email address for sending offer communications | ||
| status | Status | Select | Awaiting Response, Accepted, Rejected | Current acceptance status of the job offer | |
| offer_date | Offer Date | Date | ✓ | - | Date when the job offer is issued |
| designation | Designation | Link | ✓ | Designation | Position or role offered to the applicant |
| company | Company | Link | ✓ | Company | Company within Dafater making the job offer |
| jobofferterm_template | Job Offer Term Template | Link | Job Offer Term Template | Predefined Dafater template for standard offer terms | |
| offer_terms | Job Offer Terms | Table | Job Offer Term | Detailed list of individual job offer terms | |
| select_terms | Select Terms and Conditions | Link | Terms and Conditions | Standard terms and conditions selected from Dafater | |
| terms | Terms and Conditions | Text Editor | - | Complete terms and conditions included in the offer | |
| letter_head | Letter Head | Link | Letter Head | Official Dafater letterhead used for offer document | |
| selectprintheading | Print Heading | Link | Print Heading | Heading displayed on printed job offer document | |
| amended_from | Amended From | Link | Job Offer | Reference to original job offer if amended |
Child Tables
Job Offer Terms (Job Offer Term)
| Field Name | Label | Type | Required | Options | Description |
|---|---|---|---|---|---|
| offer_term | Offer Term | Link | ✓ | Offer Term | Select predefined employment offer condition applicable to the job. |
| value | Value / Description | Small Text | ✓ | - | Specify agreed value or detailed description for the selected term. |
Permissions
| Role | Read | Write | Create | Delete | Submit | Cancel |
|---|---|---|---|---|---|---|
| HR User | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
Related DocTypes
| DocType | Relationship | Module |
|---|---|---|
| Employee Onboarding | Linked from | HR |
| Company | Links to | Setup |
| Designation | Links to | Setup |
| Job Applicant | Links to | HR |
| Job Offer | Links to | HR |
| Job Offer Term Template | Links to | HR |
| Letter Head | Links to | Printing |
| Print Heading | Links to | Setup |
| Terms and Conditions | Links to | Setup |