Sales Invoice
Overview
Sales Invoice — Business Overview
What the Sales Invoice is used for
The Sales Invoice is the primary document used in Dafater to formally bill customers for goods sold or services provided. It represents a legal and financial record of a sale and is the basis for:
- Requesting payment from customers
- Recording revenue in the company’s accounts
- Tracking customer receivables
- Managing taxes, discounts, and charges
In simple terms, once you deliver a product or complete a service, the Sales Invoice is the document that turns that activity into recognized income for the business.
Prerequisites before using Sales Invoice
Before creating a Sales Invoice, the following business setup should be in place:
- Customers: Customer profiles with billing details and payment terms
- Items or Services: Products or services with pricing and tax rules
- Price Lists: Agreed selling prices for customers or customer groups
- Taxes and Charges: Applicable sales taxes, VAT, or service charges
- Payment Terms: Credit periods, advance payment rules, or immediate payment requirements
- Company and Currency Settings: Correct company identity and invoicing currency
These ensure invoices are accurate, compliant, and consistent with business policies.
Typical workflow and how it fits into business processes
A common business flow involving the Sales Invoice looks like this:
Sale Occurs
Goods are delivered or services are completed for a customer.Sales Invoice is Created
The invoice is prepared with customer details, items or services, quantities, prices, taxes, and due date.Review and Confirmation
The invoice is checked for accuracy and then confirmed as an official business document.Invoice Sent to Customer
The customer receives the invoice for payment, either electronically or in printed form.Payment Collection
Payment is received according to the agreed terms (immediate, partial, or credit).Accounting Impact
Revenue is recorded, customer balance is updated, and taxes are accounted for automatically.
The Sales Invoice connects sales operations, finance, and customer management into one consistent process.
Key business scenarios where Sales Invoice is essential
The Sales Invoice plays a critical role in many situations, including:
- Cash Sales: Immediate billing and payment at the time of sale
- Credit Sales: Invoicing customers with agreed payment terms
- Service Billing: Charging for consulting, maintenance, or professional services
- Recurring Customer Billing: Regular invoices for ongoing services
- Tax-Compliant Sales: Issuing legally valid invoices with proper tax breakdowns
- Customer Account Management: Tracking outstanding balances and payment history
Without the Sales Invoice, revenue tracking and customer collections become unreliable.
Important considerations for users
When working with the Sales Invoice, users should keep the following in mind:
- Accuracy Matters: Incorrect quantities, prices, or taxes can lead to disputes and financial errors
- Timing is Important: Invoices should be issued promptly to avoid delayed payments
- Compliance: Ensure tax details and invoice numbering follow local regulations
- Payment Tracking: Monitor unpaid invoices to maintain healthy cash flow
- Customer Communication: Clear and professional invoices improve trust and faster payments
Used correctly, the Sales Invoice is not just a billing document—it is a key tool for controlling revenue, cash flow, and customer relationships in Dafater.
Basic Information
- Module: Accounts
- Document Type: Other
Fields
| Field Name | Label | Type | Required | Options | Description |
|---|---|---|---|---|---|
| title | Title | Data | - | - | |
| naming_series | Series | Select | ✓ | ACC-SINV-.YYYY.-, ACC-SINV-RET-.YYYY.- | - |
| customer | Customer | Link | ✓ | Customer | - |
| loan | Loan | Link | Loan | - | |
| loan_disbursement | Loan Disbursement | Link | Loan Disbursement | - | |
| loan_repayment | Loan Repayment | Link | Loan Repayment | - | |
| customer_name | Customer Name | Small Text | - | - | |
| tax_id | Tax Id | Data | - | - | |
| company | Company | Link | ✓ | Company | - |
| custom_branch | Branch | Link | Branch | - | |
| companytaxid | Company Tax ID | Data | - | - | |
| custominvoicetype | Invoice Type | Select | Simplified Tax Invoice, Tax Invoice | - | |
| posting_date | Date | Date | ✓ | - | - |
| posting_time | Posting Time | Time | - | - | |
| setpostingtime | Edit Posting Date and Time | Check | - | - | |
| custombillingreference_date | Billing reference date | Date | - | - | |
| customposreference | POS Reference | Data | - | - | |
| is_cash | Is Cash | Check | - | - | |
| is_pos | Include Payment (POS) | Check | - | - | |
| due_date | Payment Due Date | Date | - | - | |
| customexpecteddelivery_date | Expected Delivery Date | Date | - | - | |
| customactualdelivery_date | Actual Delivery Date | Date | - | - | |
| pos_profile | POS Profile | Link | POS Profile | - | |
| is_consolidated | Is Consolidated | Check | - | - | |
| is_return | Is Return (Credit Note) | Check | - | - | |
| return_against | Return Against | Link | Sales Invoice | - | |
| updateoutstandingfor_self | Update Outstanding for Self | Check | - | Credit Note will update it's own outstanding amount, even if 'Return Against' is specified. | |
| updatebilledamountinsales_order | Update Billed Amount in Sales Order | Check | - | - | |
| updatebilledamountindelivery_note | Update Billed Amount in Delivery Note | Check | - | - | |
| isdebitnote | Is Rate Adjustment Entry (Debit Note) | Check | - | Issue a debit note with 0 qty against an existing Sales Invoice | |
| amended_from | Amended From | Link | Sales Invoice | - | |
| currency | Currency | Link | ✓ | Currency | - |
| conversion_rate | Exchange Rate | Float | ✓ | - | Rate at which Customer Currency is converted to customer's base currency |
| sellingpricelist | Price List | Link | ✓ | Price List | - |
| pricelistcurrency | Price List Currency | Link | ✓ | Currency | - |
| plcconversionrate | Price List Exchange Rate | Float | ✓ | - | Rate at which Price list currency is converted to customer's base currency |
| ignorepricingrule | Ignore Pricing Rule | Check | - | - | |
| scan_barcode | Scan Barcode | Data | Barcode | - | |
| reason | Reason | Select | , Cancellation of the supplies after its occurr... | - | |
| update_stock | Update Stock | Check | - | - | |
| set_warehouse | Source Warehouse | Link | Warehouse | - | |
| settargetwarehouse | Set Target Warehouse | Link | Warehouse | - | |
| items | Items Table | Table | ✓ | Sales Invoice Item | - |
| total_qty | Total Quantity | Float | - | - | |
| totalnetweight | Total Net Weight | Float | - | - | |
| total | Total | Currency | currency | - | |
| net_total | Net Total | Currency | currency | - | |
| base_total | Total (Company Currency) | Currency | Company:company:default_currency | - | |
| basenettotal | Net Total (Company Currency) | Currency | ✓ | Company:company:default_currency | - |
| totaltaxesand_charges | Total Taxes and Charges | Currency | currency | - | |
| basetotaltaxesandcharges | Total Taxes and Charges (Company Currency) | Currency | Company:company:default_currency | - | |
| grand_total | Grand Total | Currency | ✓ | currency | - |
| rounding_adjustment | Rounding Adjustment | Currency | currency | - | |
| rounded_total | Rounded Total | Currency | currency | - | |
| in_words | In Words | Small Text | - | - | |
| total_advance | Total Advance | Currency | partyaccountcurrency | - | |
| outstanding_amount | Outstanding Amount | Currency | partyaccountcurrency | - | |
| outstandingamountafter_returns | Outstanding Amount After Returns | Currency | Company:company:default_currency | - | |
| rentcontractpayment | Rent Contract Payment | Link | Schedule Property Payments | - | |
| usecompanyroundoffcostcenter | Use Company default Cost Center for Round off | Check | - | - | |
| disableroundedtotal | Disable Rounded Total | Check | - | - | |
| basegrandtotal | Grand Total (Company Currency) | Currency | ✓ | Company:company:default_currency | - |
| baseroundingadjustment | Rounding Adjustment (Company Currency) | Currency | Company:company:default_currency | - | |
| baseroundedtotal | Rounded Total (Company Currency) | Currency | Company:company:default_currency | - | |
| baseinwords | In Words (Company Currency) | Small Text | - | In Words will be visible once you save the Sales Invoice. | |
| applydiscounton | Apply Additional Discount On | Select | , Grand Total, Net Total | When modifying the item table or financial data, you may need to review the applied discount again. | |
| discount_amount | Additional Discount Amount | Currency | currency | - | |
| iscashornontrade_discount | Is Cash or Non Trade Discount | Check | - | - | |
| additionaldiscountaccount | Discount Account | Link | Account | - | |
| additionaldiscountpercentage | Additional Discount Percentage | Float | - | - | |
| basediscountamount | Additional Discount Amount (Company Currency) | Currency | Company:company:default_currency | - | |
| pricing_rules | Pricing Rule Detail | Table | Pricing Rule Detail | - | |
| packed_items | Packed Items | Table | Packed Item | - | |
| productbundlehelp | Product Bundle Help | HTML | - | - | |
| timesheets | Time Sheets | Table | Sales Invoice Timesheet | - | |
| totalbillinghours | Total Billing Hours | Float | - | - | |
| totalbillingamount | Total Billing Amount | Currency | currency | - | |
| tax_category | Tax Category | Link | Tax Category | - | |
| taxesandcharges | Sales Taxes and Charges Template | Link | Sales Taxes and Charges Template | - | |
| shipping_rule | Shipping Rule | Link | Shipping Rule | - | |
| incoterm | Incoterm | Link | Incoterm | - | |
| named_place | Named Place | Data | - | - | |
| taxes | Sales Taxes and Charges | Table | Sales Taxes and Charges | - | |
| otherchargescalculation | Taxes and Charges Calculation | Text Editor | - | - | |
| cashbankaccount | Cash/Bank Account | Link | Account | - | |
| payments | Sales Invoice Payment | Table | Sales Invoice Payment | - | |
| basepaidamount | Paid Amount (Company Currency) | Currency | Company:company:default_currency | - | |
| paid_amount | Paid Amount | Currency | currency | - | |
| basechangeamount | Base Change Amount (Company Currency) | Currency | Company:company:default_currency | - | |
| change_amount | Change Amount | Currency | currency | - | |
| accountforchange_amount | Account for Change Amount | Link | Account | - | |
| allocateadvancesautomatically | Allocate Advances Automatically (FIFO) | Check | - | - | |
| onlyincludeallocated_payments | Only Include Allocated Payments | Check | - | Advance payments allocated against orders will only be fetched | |
| get_advances | Get Advances Received | Button | set_advances | - | |
| advances | Advances | Table | Sales Invoice Advance | - | |
| writeoffamount | Write Off Amount | Currency | currency | - | |
| basewriteoff_amount | Write Off Amount (Company Currency) | Currency | Company:company:default_currency | - | |
| writeoffoutstandingamountautomatically | Write Off Outstanding Amount | Check | - | - | |
| writeoffaccount | Write Off Account | Link | Account | - | |
| writeoffcost_center | Write Off Cost Center | Link | Cost Center | - | |
| redeemloyaltypoints | Redeem Loyalty Points | Check | - | - | |
| loyalty_points | Loyalty Points | Int | - | - | |
| loyalty_amount | Loyalty Amount | Currency | Company:company:default_currency | - | |
| loyalty_program | Loyalty Program | Link | Loyalty Program | - | |
| loyaltyredemptionaccount | Redemption Account | Link | Account | - | |
| loyaltyredemptioncost_center | Redemption Cost Center | Link | Cost Center | - | |
| customer_address | Customer Address | Link | Address | - | |
| address_display | Address | Small Text | - | - | |
| contact_person | Contact Person | Link | Contact | - | |
| contact_display | Contact | Small Text | - | - | |
| contact_mobile | Mobile No | Small Text | Phone | - | |
| contact_email | Contact Email | Data | - | ||
| territory | Territory | Link | Territory | - | |
| shippingaddressname | Shipping Address Name | Link | Address | - | |
| shipping_address | Shipping Address | Small Text | - | - | |
| dispatchaddressname | Dispatch Address Name | Link | Address | - | |
| dispatch_address | Dispatch Address | Small Text | - | - | |
| company_address | Company Address Name | Link | Address | - | |
| companycontactperson | Company Contact Person | Link | Contact | - | |
| companyaddressdisplay | Company Address | Small Text | - | - | |
| ignoredefaultpaymenttermstemplate | Ignore Default Payment Terms Template | Check | - | - | |
| paymenttermstemplate | Payment Terms Template | Link | Payment Terms Template | - | |
| payment_schedule | Payment Schedule | Table | Payment Schedule | - | |
| tc_name | Terms | Link | Terms and Conditions | - | |
| terms | Terms and Conditions Details | Text Editor | - | - | |
| cost_center | Cost Center | Link | Cost Center | - | |
| project | Project | Link | Project | - | |
| po_no | Customer's Purchase Order | Data | - | - | |
| po_date | Customer's Purchase Order Date | Date | - | - | |
| debit_to | Debit To | Link | ✓ | Account | - |
| partyaccountcurrency | Party Account Currency | Link | Currency | - | |
| is_opening | Is Opening Entry | Select | No, Yes | - | |
| unrealizedprofitloss_account | Unrealized Profit / Loss Account | Link | Account | Unrealized Profit / Loss account for intra-company transfers | |
| againstincomeaccount | Against Income Account | Small Text | - | - | |
| sales_partner | Sales Partner | Link | Sales Partner | - | |
| amounteligiblefor_commission | Amount Eligible for Commission | Currency | Company:company:default_currency | - | |
| commission_rate | Commission Rate (%) | Float | - | - | |
| total_commission | Total Commission | Currency | Company:company:default_currency | - | |
| sales_team | Sales Contributions and Incentives | Table | Sales Team | - | |
| letter_head | Letter Head | Link | Letter Head | - | |
| groupsameitems | Group same items | Check | - | - | |
| selectprintheading | Print Heading | Link | Print Heading | - | |
| language | Print Language | Data | - | - | |
| subscription | Subscription | Link | Subscription | - | |
| from_date | From Date | Date | - | - | |
| auto_repeat | Auto Repeat | Link | Auto Repeat | - | |
| to_date | To Date | Date | - | - | |
| updateautorepeat_reference | Update Auto Repeat Reference | Button | - | - | |
| status | Status | Select | , Draft, Return, Credit Note Issued, Submitted,... | - | |
| intercompanyinvoice_reference | Inter Company Invoice Reference | Link | Purchase Invoice | - | |
| campaign | Campaign | Link | Campaign | - | |
| represents_company | Represents Company | Link | Company | Company which internal customer represents | |
| source | Source | Link | Lead Source | - | |
| customer_group | Customer Group | Link | Customer Group | - | |
| isinternalcustomer | Is Internal Customer | Check | - | - | |
| is_discounted | Is Discounted | Check | - | - | |
| remarks | Remarks | Small Text | - | - | |
| uuid | UUID | Data | - | - | |
| qrcode_base64 | QRCode base64 | Long Text | - | - | |
| integration_id | Integration ID | Data | - | - | |
| integration_type | Integration Type | Data | - | - |
Child Tables
Items Table (Sales Invoice Item)
| Field Name | Label | Type | Required | Options | Description |
|---|---|---|---|---|---|
| barcode | Barcode | Data | - | Barcode used to quickly identify and scan the item | |
| hasitemscanned | Has Item Scanned | Check | - | Indicates whether the item was added by barcode scanning | |
| item_code | Item | Link | ✓ | Item | Unique item identifier selected from Dafater item master |
| item_name | Item Name | Data | ✓ | - | Readable name of the item for customer reference |
| customeritemcode | Customer's Item Code | Data | - | Customer-specific item reference code for cross identification | |
| description | Description | Text Editor | - | Detailed description of item features or sales terms | |
| item_group | Item Group | Link | Item Group | Classification of item for reporting and sales analysis | |
| brand | Brand Name | Data | - | Brand associated with the sold item | |
| image | Image | Attach | - | Item image attachment for visual reference | |
| image_view | Image View | Image | image | Displays attached item image within the invoice | |
| qty | Quantity | Float | - | Quantity of item sold to the customer | |
| stock_uom | Stock UOM | Link | UOM | Default inventory unit of measure for the item | |
| rent_contract | Rent Contract | Data | - | Reference to rental contract linked with this item | |
| uom | UOM | Link | ✓ | UOM | Unit of measure used for selling the item |
| conversion_factor | UOM Conversion Factor | Float | ✓ | - | Conversion rate between stock UOM and sales UOM |
| stock_qty | Qty as per Stock UOM | Float | - | Item quantity calculated in stock unit of measure | |
| pricelistrate | Price List Rate | Currency | currency | Standard selling price from the selected price list | |
| basepricelist_rate | Price List Rate (Company Currency) | Currency | Company:company:default_currency | Price list rate converted to company base currency | |
| margin_type | Margin Type | Select | , Percentage, Amount | Specifies whether margin is percentage based or fixed amount | |
| marginrateor_amount | Margin Rate or Amount | Float | - | Margin percentage or fixed amount added to base rate | |
| ratewithmargin | Rate With Margin | Currency | currency | Selling rate after applying defined margin | |
| discount_percentage | Discount (%) on Price List Rate with Margin | Percent | - | Discount percentage applied on rate with margin | |
| discount_amount | Discount Amount | Currency | currency | Discount value deducted from item selling price | |
| distributeddiscountamount | Distributed Discount Amount | Currency | currency | Allocated portion of invoice-level discount for this item | |
| baseratewith_margin | Rate With Margin (Company Currency) | Currency | Company:company:default_currency | Rate with margin in company base currency | |
| rate | Rate | Currency | ✓ | currency | Final selling rate per unit for the item |
| amount | Amount | Currency | ✓ | currency | Total amount calculated for the item line |
| itemtaxtemplate | Item Tax Template | Link | Item Tax Template | Tax template defining applicable taxes for this item | |
| base_rate | Rate (Company Currency) | Currency | ✓ | Company:company:default_currency | Item rate converted to company base currency |
| base_amount | Amount (Company Currency) | Currency | ✓ | Company:company:default_currency | Item total amount in company base currency |
| pricing_rules | Pricing Rules | Small Text | - | Applied pricing rules affecting item rate or discount | |
| stockuomrate | Rate of Stock UOM | Currency | currency | Item rate expressed per stock unit of measure | |
| isfreeitem | Is Free Item | Check | - | Indicates whether the item is provided free of charge | |
| grant_commission | Grant Commission | Check | - | Determines if sales commission applies to this item | |
| net_rate | Net Rate | Currency | currency | Item rate after discounts and taxes adjustments | |
| net_amount | Net Amount | Currency | currency | Net total amount for the item after all adjustments | |
| basenetrate | Net Rate (Company Currency) | Currency | Company:company:default_currency | Net item rate in company base currency | |
| basenetamount | Net Amount (Company Currency) | Currency | Company:company:default_currency | Net item amount in company base currency | |
| deliveredbysupplier | Delivered By Supplier | Check | - | Marks item delivered directly by supplier to customer | |
| income_account | Income Account | Link | ✓ | Account | Account credited with income from this item sale |
| isfixedasset | Is Fixed Asset | Check | - | Indicates if the sold item is a fixed asset | |
| asset | Asset | Link | Asset | Linked asset record created or referenced for this item | |
| finance_book | Finance Book | Link | Finance Book | Finance book used for asset or accounting entries | |
| expense_account | Expense Account | Link | Account | Expense account used for item-related costs | |
| discount_account | Discount Account | Link | Account | Account used to record discounts given on this item | |
| deferredrevenueaccount | Deferred Revenue Account | Link | Account | Account holding revenue deferred over service period | |
| servicestopdate | Service Stop Date | Date | - | Date when service delivery is stopped or paused | |
| enabledeferredrevenue | Enable Deferred Revenue | Check | - | Enables revenue recognition over a defined service period | |
| servicestartdate | Service Start Date | Date | - | Start date of service period for this item | |
| serviceenddate | Service End Date | Date | - | End date of service period for this item | |
| weightperunit | Weight Per Unit | Float | - | Weight of a single unit of the item | |
| total_weight | Total Weight | Float | - | Total shipment weight calculated from quantity and unit weight | |
| weight_uom | Weight UOM | Link | UOM | Unit of measure used for item weight | |
| warehouse | Warehouse | Link | Warehouse | Warehouse from which the item is issued | |
| target_warehouse | Target Warehouse | Link | Warehouse | Destination warehouse for internal stock transfer scenarios | |
| quality_inspection | Quality Inspection | Link | Quality Inspection | Linked quality inspection record for the item | |
| pickserialand_batch | Pick Serial / Batch No | Button | - | Button to select serial or batch numbers | |
| serialandbatch_bundle | Serial and Batch Bundle | Link | Serial and Batch Bundle | Grouped serial and batch details for this item | |
| useserialbatch_fields | Use Serial No / Batch Fields | Check | - | Enables serial and batch number tracking fields | |
| allowzerovaluation_rate | Allow Zero Valuation Rate | Check | - | Allows item valuation even when rate is zero | |
| incoming_rate | Incoming Rate (Costing) | Currency | Company:company:default_currency | Cost rate of item used for valuation and costing | |
| itemtaxrate | Item Tax Rate | Small Text | - | Tax rates applied specifically to this item | |
| actualbatchqty | Available Batch Qty at Warehouse | Float | - | Available quantity of selected batch in warehouse | |
| serial_no | Serial No | Text | - | Serial numbers assigned to the delivered item units | |
| batch_no | Batch No | Link | Batch | Batch number associated with the item quantity | |
| actual_qty | Qty (Warehouse) | Float | - | Current available quantity in the selected warehouse | |
| companytotalstock | Qty (Company) | Float | - | Total available stock across the entire company | |
| sales_order | Sales Order | Link | Sales Order | Sales order from which this invoice item originates | |
| so_detail | Sales Order Item | Data | - | Reference to the specific sales order line item | |
| salesinvoiceitem | Sales Invoice Item | Data | - | Internal reference identifier for this invoice item | |
| delivery_note | Delivery Note | Link | Delivery Note | Delivery note linked to this invoiced item | |
| dn_detail | Delivery Note Item | Data | - | Reference to the delivery note line item | |
| delivered_qty | Delivered Qty | Float | - | Quantity already delivered against this item | |
| pos_invoice | POS Invoice | Link | POS Invoice | POS invoice linked to this sales invoice item | |
| posinvoiceitem | POS Invoice Item | Data | - | Reference to the POS invoice line item | |
| purchase_order | Purchase Order | Link | Purchase Order | Purchase order associated with drop-shipped or linked items | |
| purchaseorderitem | Purchase Order Item | Data | - | Reference to the related purchase order item | |
| cost_center | Cost Center | Link | ✓ | Cost Center | Cost center to which item revenue or cost is allocated |
| project | Project | Link | Project | Project associated with this sales invoice item | |
| page_break | Page Break | Check | - | Forces page break after this item in print layout |
Pricing Rule Detail (Pricing Rule Detail)
| Field Name | Label | Type | Required | Options | Description |
|---|---|---|---|---|---|
| pricing_rule | Pricing Rule | Link | Pricing Rule | Linked Dafater pricing rule applied to this item | |
| item_code | Item Code | Data | - | Item identifier for which the pricing rule is evaluated | |
| margin_type | Margin Type | Data | - | Defines margin calculation method used by Dafater pricing | |
| rateordiscount | Rate or Discount | Data | - | Specifies rate or discount value applied by the rule | |
| child_docname | Child Docname | Data | - | Stores child document reference where pricing rule was applied | |
| rule_applied | Rule Applied | Check | - | Indicates whether the Dafater pricing rule was successfully applied |
Packed Items (Packed Item)
| Field Name | Label | Type | Required | Options | Description |
|---|---|---|---|---|---|
| parent_item | Parent Item | Link | Item | Parent item this packed item is associated with | |
| item_code | Item Code | Link | Item | Item code being packed under the parent item | |
| item_name | Item Name | Data | - | Readable name of the packed item | |
| description | Description | Text Editor | - | Detailed description of the packed item | |
| warehouse | From Warehouse | Link | Warehouse | Source warehouse for picking this item | |
| target_warehouse | To Warehouse (Optional) | Link | Warehouse | Destination warehouse for this packed item | |
| conversion_factor | Conversion Factor | Float | - | Unit conversion factor for stock calculation | |
| qty | Qty | Float | - | Quantity of item to be packed | |
| rate | Rate | Currency | currency | Valuation rate of the packed item | |
| uom | UOM | Link | UOM | Unit of measure for the item | |
| pickserialand_batch | Pick Serial / Batch No | Button | - | Select serial or batch numbers for the item | |
| useserialbatch_fields | Use Serial No / Batch Fields | Check | - | Enable manual serial and batch entry fields | |
| serialandbatch_bundle | Serial and Batch Bundle | Link | Serial and Batch Bundle | Linked serial and batch bundle reference | |
| deliveredbysupplier | Supplier delivers to Customer | Check | - | Indicates supplier ships item directly to customer | |
| serial_no | Serial No | Text | - | Serial numbers assigned to this item | |
| batch_no | Batch No | Link | Batch | Batch number associated with the item | |
| actualbatchqty | Actual Batch Quantity | Float | - | Actual quantity available in the selected batch | |
| actual_qty | Actual Qty | Float | - | Actual available stock quantity | |
| projected_qty | Projected Qty | Float | - | Expected future stock quantity | |
| ordered_qty | Ordered Qty | Float | - | Quantity already ordered but not received | |
| packed_qty | Packed Qty | Float | - | Quantity already packed for delivery | |
| incoming_rate | Incoming Rate | Currency | - | Expected incoming valuation rate | |
| picked_qty | Picked Qty | Float | - | Quantity picked from warehouse | |
| page_break | Page Break | Check | - | Forces page break in printed documents | |
| prevdoc_doctype | Prevdoc DocType | Data | - | Source document type reference | |
| parentdetaildocname | Parent Detail docname | Data | - | Linked parent document detail identifier |
Time Sheets (Sales Invoice Timesheet)
| Field Name | Label | Type | Required | Options | Description |
|---|---|---|---|---|---|
| activity_type | Activity Type | Link | Activity Type | Type of billable activity performed for the customer | |
| description | Description | Small Text | - | Summary of work performed during the billed time | |
| from_time | From Time | Datetime | - | Start date and time of the billable work | |
| to_time | To Time | Datetime | - | End date and time of the billable work | |
| billing_hours | Billing Hours | Float | - | Total hours to be billed for this activity | |
| billing_amount | Billing Amount | Currency | currency | Calculated amount charged based on billing hours | |
| time_sheet | Time Sheet | Link | Timesheet | Linked Dafater Timesheet source for this billing entry | |
| timesheet_detail | Timesheet Detail | Data | - | Reference identifier of the specific timesheet line | |
| project_name | Project Name | Data | - | Project associated with this billable timesheet entry |
Sales Taxes and Charges (Sales Taxes and Charges)
| Field Name | Label | Type | Required | Options | Description |
|---|---|---|---|---|---|
| charge_type | Type | Select | ✓ | , Actual, On Net Total, On Previous Row Amount,... | Method used to calculate tax or charge amount |
| row_id | Reference Row # | Data | - | Referenced row number for dependent tax calculations | |
| account_head | Account Head | Link | ✓ | Account | Ledger account used to post this tax or charge |
| description | Description | Small Text | ✓ | - | Additional explanation of the tax or charge applied |
| includedinprint_rate | Is this Tax included in Basic Rate? | Check | - | Indicates whether tax is included in item basic rate | |
| includedinpaid_amount | Considered In Paid Amount | Check | - | Marks tax amount as part of paid total | |
| cost_center | Cost Center | Link | Cost Center | Cost center to allocate tax or charge expense | |
| rate | Tax Rate | Float | - | Percentage or rate used to calculate the tax | |
| account_currency | Account Currency | Link | Currency | Currency of the linked tax ledger account | |
| tax_amount | Amount | Currency | currency | Calculated tax or charge amount for this row | |
| total | Total | Currency | currency | Running total after applying this tax or charge | |
| taxamountafterdiscountamount | Tax Amount After Discount Amount | Currency | currency | Tax amount calculated after applying discounts | |
| basetaxamount | Amount (Company Currency) | Currency | Company:company:default_currency | Tax amount converted to Dafater company currency | |
| base_total | Total (Company Currency) | Currency | Company:company:default_currency | Total amount in Dafater company currency | |
| basetaxamountafterdiscount_amount | Tax Amount After Discount Amount (Company Currency) | Currency | Company:company:default_currency | Discounted tax amount in Dafater company currency | |
| itemwisetax_detail | Item Wise Tax Detail | Code | - | Item-level tax breakup used for detailed calculations | |
| dontrecomputetax | Dont Recompute tax | Check | - | Prevents Dafater from recalculating this tax automatically |
Sales Invoice Payment (Sales Invoice Payment)
| Field Name | Label | Type | Required | Options | Description |
|---|---|---|---|---|---|
| default | Default | Check | - | Marks this payment as default for the sales invoice. | |
| modeofpayment | Mode of Payment | Link | ✓ | Mode of Payment | Selected payment method used to receive invoice payment. |
| amount | Amount | Currency | ✓ | currency | Payment amount entered in the invoice currency. |
| reference_no | Reference No | Data | - | External transaction or cheque reference for payment tracking. | |
| account | Account | Link | Account | Dafater account where the payment is recorded. | |
| type | Type | Read Only | - | System-defined payment entry type, read-only for users. | |
| base_amount | Base Amount (Company Currency) | Currency | Company:company:default_currency | Payment amount converted to company base currency. | |
| clearance_date | Clearance Date | Date | - | Date when the payment is cleared by bank. |
Advances (Sales Invoice Advance)
| Field Name | Label | Type | Required | Options | Description |
|---|---|---|---|---|---|
| reference_type | Reference Type | Link | DocType | Source document type for advance recorded in Dafater. | |
| reference_name | Reference Name | Dynamic Link | reference_type | Specific source document linked to this advance. | |
| remarks | Remarks | Text | - | Additional notes or comments about the advance allocation. | |
| reference_row | Reference Row | Data | - | Row identifier of the referenced document item. | |
| advance_amount | Advance amount | Currency | partyaccountcurrency | Total advance amount received from customer. | |
| allocated_amount | Allocated amount | Currency | partyaccountcurrency | Portion of advance applied against this sales invoice. | |
| exchangegainloss | Exchange Gain/Loss | Currency | Company:company:default_currency | Exchange rate gain or loss from advance adjustment. | |
| refexchangerate | Reference Exchange Rate | Float | - | Exchange rate used for the referenced advance. | |
| differencepostingdate | Difference Posting Date | Date | - | Posting date for recording exchange difference. |
Payment Schedule (Payment Schedule)
| Field Name | Label | Type | Required | Options | Description |
|---|---|---|---|---|---|
| payment_term | Payment Term | Link | Payment Term | Dafater payment term defining schedule rules and conditions. | |
| description | Description | Small Text | - | Additional Dafater notes explaining this scheduled payment. | |
| due_date | Due Date | Date | ✓ | - | Date when this payment becomes due in Dafater. |
| modeofpayment | Mode of Payment | Link | Mode of Payment | Preferred Dafater payment method for this scheduled amount. | |
| invoice_portion | Invoice Portion | Percent | - | Percentage of total invoice allocated to this payment. | |
| discount_type | Discount Type | Select | Percentage, Amount | Specifies Dafater discount as percentage or fixed amount. | |
| discount_date | Discount Date | Date | - | Last date to avail Dafater early payment discount. | |
| discount | Discount | Float | - | Discount value applicable to this payment schedule. | |
| payment_amount | Payment Amount | Currency | ✓ | currency | Amount due for this payment in transaction currency. |
| outstanding | Outstanding | Currency | currency | Remaining unpaid amount for this scheduled payment. | |
| paid_amount | Paid Amount | Currency | currency | Amount already paid against this scheduled payment. | |
| discounted_amount | Discounted Amount | Currency | - | Payment amount after applying eligible Dafater discount. | |
| basepaymentamount | Payment Amount (Company Currency) | Currency | Company:company:default_currency | Payment amount converted to Dafater company base currency. | |
| base_outstanding | Outstanding (Company Currency) | Currency | Company:company:default_currency | Outstanding amount in Dafater company base currency. | |
| basepaidamount | Paid Amount (Company Currency) | Currency | Company:company:default_currency | Paid amount recorded in Dafater company base currency. |
Sales Contributions and Incentives (Sales Team)
| Field Name | Label | Type | Required | Options | Description |
|---|---|---|---|---|---|
| sales_person | Sales Person | Link | ✓ | Sales Person | Assigned salesperson responsible for this transaction in Dafater. |
| contact_no | Contact No. | Data | - | Primary contact number of the assigned salesperson. | |
| allocated_percentage | Contribution (%) | Float | - | Percentage contribution of this salesperson toward the total sale. | |
| allocated_amount | Contribution to Net Total | Currency | Company:company:default_currency | Monetary contribution amount attributed to this salesperson. | |
| commission_rate | Commission Rate | Data | - | Applicable commission rate used to calculate salesperson earnings. | |
| incentives | Incentives | Currency | Company:company:default_currency | Incentive amount payable to the salesperson for this sale. |
Permissions
| Role | Read | Write | Create | Delete | Submit | Cancel |
|---|---|---|---|---|---|---|
| Accounts User | ✓ | ✓ | ✓ | ✓ | ||
| Accounts Manager | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
Related DocTypes
| DocType | Relationship | Module |
|---|---|---|
| Loan Demand | Linked from | Loan Management |
| POS Invoice | Linked from | Accounts |
| POS Invoice Merge Log | Linked from | Accounts |
| Purchase Invoice | Linked from | Accounts |
| Stock Entry | Linked from | Stock |
| Timesheet | Linked from | Projects |
| Account | Links to | Accounts |
| Address | Links to | Contacts |
| Auto Repeat | Links to | Automation |
| Branch | Links to | Setup |
| Campaign | Links to | CRM |
| Company | Links to | Setup |
| Contact | Links to | Contacts |
| Cost Center | Links to | Accounts |
| Currency | Links to | Geo |
| Customer | Links to | Selling |
| Customer Group | Links to | Setup |
| Incoterm | Links to | Setup |
| Lead Source | Links to | CRM |
| Letter Head | Links to | Printing |
| Loan | Links to | Loan Management |
| Loan Disbursement | Links to | Loan Management |
| Loan Repayment | Links to | Loan Management |
| Loyalty Program | Links to | Accounts |
| POS Profile | Links to | Accounts |
| Payment Terms Template | Links to | Accounts |
| Price List | Links to | Stock |
| Print Heading | Links to | Setup |
| Project | Links to | Projects |
| Purchase Invoice | Links to | Accounts |
| Sales Invoice | Links to | Accounts |
| Sales Partner | Links to | Setup |
| Sales Taxes and Charges Template | Links to | Accounts |
| Shipping Rule | Links to | Accounts |
| Subscription | Links to | Accounts |
| Tax Category | Links to | Accounts |
| Terms and Conditions | Links to | Setup |
| Territory | Links to | Setup |
| Warehouse | Links to | Stock |