Quality Procedure
Overview
Quality Procedure – Business Overview
Quality Procedure is a key document in Dafater used to formally define how specific quality-related activities should be performed across the organization. It acts as a standardized guide that ensures consistency, compliance, and repeatability in processes that affect product or service quality.
This document helps businesses clearly communicate what needs to be done, how it should be done, and who is responsible, supporting strong quality governance and continuous improvement.
Purpose in Business Operations
Quality Procedure is used to:
- Document approved methods for performing quality-related tasks
- Ensure consistent execution of quality controls and inspections
- Support compliance with internal quality policies and external standards
- Serve as a reference for employees, auditors, and management
By using Quality Procedure, organizations reduce variability, prevent errors, and maintain reliable quality outcomes.
Prerequisites and Setup Requirements
Before using Quality Procedure, the business should have:
- Defined quality standards or policies that procedures will support
- Identified key processes that require documented quality controls
- Assigned ownership for quality management and process approval
- Trained employees who will follow or enforce these procedures
Clear organizational commitment to quality is essential for these procedures to be effective.
Typical Workflow and Business Fit
- Procedure Definition – The quality team documents the step-by-step process for a specific quality activity.
- Review and Approval – Management or quality leadership reviews the procedure for accuracy and compliance.
- Implementation – The approved Quality Procedure is communicated to relevant teams.
- Execution – Employees follow the documented steps during daily operations.
- Monitoring and Improvement – The procedure is reviewed periodically and updated based on audits, feedback, or performance results.
Quality Procedure fits into broader quality management activities such as inspections, audits, corrective actions, and continuous improvement initiatives.
Key Business Scenarios Where It Is Essential
Quality Procedure is especially important when:
- Standardizing inspection or testing processes
- Preparing for quality audits or certifications
- Training new employees on quality expectations
- Reducing defects, rework, or customer complaints
- Ensuring compliance with regulatory or customer quality requirements
It provides clarity and accountability in any process where quality consistency matters.
Important Considerations for Users
- Procedures should be clear, practical, and easy to follow, not overly complex
- Each Quality Procedure should have a clear purpose and defined scope
- Regular reviews are important to keep procedures relevant and effective
- Employees should be trained and aware of the procedures that apply to their roles
- Quality Procedure documents should reflect actual business practices, not just theoretical processes
When used correctly, Quality Procedure becomes a powerful tool for maintaining high standards, improving operational reliability, and building trust with customers and stakeholders.
Basic Information
- Module: Quality Management
- Document Type: Other
Fields
| Field Name | Label | Type | Required | Options | Description |
|---|---|---|---|---|---|
| qualityprocedurename | Quality Procedure | Data | ✓ | - | Name identifying the quality procedure in Dafater. |
| process_owner | Process Owner | Link | User | User responsible for owning and managing this procedure. | |
| processownerfull_name | Process Owner Full Name | Data | - | Full name of the assigned process owner. | |
| processes | Processes | Table | Quality Procedure Process | List of related processes covered under this quality procedure. | |
| parentqualityprocedure | Parent Procedure | Link | Quality Procedure | Parent procedure used for hierarchical quality structure. | |
| is_group | Is Group | Check | - | Indicates whether this procedure groups multiple sub-procedures. | |
| rgt | Right Index | Int | - | Right boundary index for Dafater nested set hierarchy. | |
| lft | Left Index | Int | - | Left boundary index for Dafater nested set hierarchy. | |
| old_parent | old_parent | Data | - | Stores previous parent procedure reference during hierarchy changes. |
Child Tables
Processes (Quality Procedure Process)
| Field Name | Label | Type | Required | Options | Description |
|---|---|---|---|---|---|
| process_description | Process Description | Text Editor | - | Detailed overview of the process steps and quality objectives in Dafater | |
| procedure | Sub Procedure | Link | Quality Procedure | Linked sub procedure defining specific tasks within the quality process in Dafater |
Permissions
| Role | Read | Write | Create | Delete | Submit | Cancel |
|---|---|---|---|---|---|---|
| System Manager | ✓ | ✓ | ✓ | ✓ | ||
| Desk User | ✓ | ✓ | ✓ | ✓ |
Related DocTypes
| DocType | Relationship | Module |
|---|---|---|
| Non Conformance | Linked from | Quality Management |
| Quality Action | Linked from | Quality Management |
| Quality Goal | Linked from | Quality Management |
| Quality Review | Linked from | Quality Management |
| Quality Procedure | Links to | Quality Management |
| User | Links to | Core |