Training Event

Overview

Training Event – Business Overview

The Training Event is used in Dafater to plan, manage, and track employee training activities in a structured and auditable way. It represents a specific training session, workshop, course, or learning program that is organized for employees or selected groups within the organization.

What the Training Event is Used For

In daily business operations, the Training Event helps organizations:

Plan internal or external training programs
Assign trainers and participants
Track training schedules, locations, and objectives
Ensure employees receive required skills, certifications, or compliance training
Maintain a clear record of learning and development initiatives

It acts as the central record for each training session, ensuring alignment between HR planning, employee development, and business goals.

Prerequisites and Setup Before Using Training Event

Before creating a Training Event, the organization should typically have:

Employees properly registered in Dafater
Training topics or programs defined (such as leadership training, safety training, or technical skills)
Trainers identified (internal staff or external providers)
Basic HR policies for training, attendance, and eligibility

Having these elements in place ensures training events are well-organized and meaningful.

Typical Workflow and Business Process Fit

A common business workflow for a Training Event includes:

Training Need Identification
Management or HR identifies a skills gap, compliance requirement, or development goal.
Training Event Creation
A Training Event is created with details such as training title, dates, trainer, and target audience.
Participant Selection
Employees are nominated or enrolled based on role, department, or performance needs.
Training Execution
The training session is conducted as scheduled.
Completion and Review
Attendance and outcomes are reviewed to confirm the training objectives were met.

This process ensures training activities are planned, executed, and documented consistently.

Key Business Scenarios Where Training Event Is Essential

The Training Event is especially important in scenarios such as:

Onboarding programs for new hires
Mandatory compliance or safety training
Leadership and management development initiatives
Technical or system training during business expansion
Periodic upskilling to support performance improvement

It provides management with visibility into employee development efforts and helps ensure no critical training is missed.

Important Considerations for Users

When using the Training Event, users should keep in mind:

Ensure training objectives are clearly defined to measure effectiveness
Select the right participants to maximize business impact
Schedule training to minimize disruption to daily operations
Maintain accurate records for audits, compliance, and performance reviews
Review outcomes to identify future training needs

Proper use of the Training Event supports continuous learning, regulatory compliance, and long-term workforce development within Dafater.

Basic Information

Module: HR
Document Type: Other

Fields

Field Name	Label	Type	Required	Options	Description
event_name	Event Name	Data	✓	-	Title identifying the training event in Dafater
training_program	Training Program	Link		Training Program	Linked Dafater training program defining curriculum and objectives
event_status	Event Status	Select	✓	Scheduled, Completed, Cancelled	Current lifecycle status of the training event
has_certificate	Has Certificate	Check		-	Indicates whether participants receive a completion certificate
type	Type	Select	✓	Seminar, Theory, Workshop, Conference, Exam, In...	Format or delivery method of the training event
level	Level	Select		, Beginner, Intermediate, Advance	Skill difficulty level targeted by the training
company	Company	Link		Company	Company organizing or sponsoring the training event
trainer_name	Trainer Name	Data		-	Name of the trainer conducting the session
trainer_email	Trainer Email	Data		-	Email address of the trainer for communication
supplier	Supplier	Link		Supplier	External Dafater supplier providing training services
contact_number	Contact Number	Data		-	Primary contact phone number for training coordination
course	Course	Data		-	Course title or subject covered in the event
location	Location	Data	✓	-	Physical or virtual location where training occurs
start_time	Start Time	Datetime	✓	-	Scheduled start date and time of the event
end_time	End Time	Datetime	✓	-	Scheduled end date and time of the event
introduction	Introduction	Text Editor	✓	-	Overview and objectives of the training event
employees	Employees	Table		Training Event Employee	List of employees enrolled in the training
amended_from	Amended From	Link		Training Event	Reference to the original training event record
employee_emails	Employee Emails	Small Text		Email	Email addresses of participating employees

Child Tables

Employees (Training Event Employee)

Field Name	Label	Type	Options	Description
employee	Employee	Link	Employee	Linked employee attending this training event.
employee_name	Employee Name	Read Only	-	Employee full name for easy identification.
department	Department	Link	Department	Employee department for training participation reporting.
status	Status	Select	Open, Invited, Completed, Feedback Submitted	Current training participation status within the event.
attendance	Attendance	Select	Present, Absent	Marks whether employee attended the training session.
is_mandatory	Is Mandatory	Check	-	Indicates if training is compulsory for the employee.

Permissions

Role	Read	Write	Create	Delete	Submit	Cancel
HR Manager	✓	✓	✓	✓	✓	✓

DocType	Relationship	Module
Training Feedback	Linked from	HR
Training Result	Linked from	HR
Company	Links to	Setup
Supplier	Links to	Buying
Training Event	Links to	HR
Training Program	Links to	HR