Job Opening
Overview
Job Opening – Business Overview
Job Opening is a core document used in Dafater to formally define and manage hiring needs within the organization. It represents an approved request to recruit for a specific role and acts as the starting point for all recruitment-related activities.
What Job Opening Is Used For
In business operations, Job Opening is used to:
- Clearly state the need for a new or replacement position
- Define the role, department, and number of people required
- Align hiring plans with business growth, workforce planning, and budgets
- Provide a single reference point for recruitment, approvals, and tracking
It ensures that hiring is planned, justified, and aligned with organizational goals rather than being done informally.
Prerequisites and Setup Before Using Job Opening
Before creating a Job Opening, the following should already be in place:
- Defined departments or business units
- Clear job roles or designations within the organization
- An agreed hiring approval process (for example, manager and leadership approval)
- Basic workforce planning or budgeting decisions
Having these elements ready ensures that each Job Opening reflects a real and approved business requirement.
Typical Workflow and Business Process Fit
Identify Hiring Need
A manager or department identifies the need for a new hire due to growth, replacement, or new initiatives.Create Job Opening
The Job Opening is created with details such as role, department, number of positions, and expected hiring timeline.Approval
The Job Opening goes through internal approval to confirm budget, priority, and alignment with business plans.Recruitment Activities
Once approved, the Job Opening is used to guide candidate sourcing, interviews, and selection.Position Closure
After the role is filled or the requirement is no longer valid, the Job Opening is closed to maintain accurate hiring records.
This workflow ensures transparency, accountability, and consistency in hiring decisions.
Key Business Scenarios Where Job Opening Is Essential
- Company Expansion: Hiring new teams or roles to support growth
- Employee Replacement: Filling positions vacated due to resignation or retirement
- Project-Based Hiring: Recruiting for temporary or project-specific roles
- Budget-Controlled Recruitment: Ensuring hiring stays within approved workforce budgets
- Strategic Workforce Planning: Tracking current and future talent needs
In all these scenarios, Job Opening acts as the official business record of intent to hire.
Important Considerations for Users
- Ensure every Job Opening is linked to a real business need and approved budget
- Avoid creating duplicate or unclear Job Openings for the same role
- Keep the status updated to reflect whether hiring is active, on hold, or completed
- Close Job Openings promptly once positions are filled to maintain accurate hiring data
- Use consistent role and department naming to support reporting and decision-making
Business Value Summary
Job Opening brings structure and control to the hiring process in Dafater. It helps organizations plan workforce needs, manage approvals, and track recruitment efforts in a disciplined and business-aligned manner, reducing ad-hoc hiring and improving overall talent management.
Description of a Job Opening
Basic Information
- Module: HR
- Document Type: Document
Fields
| Field Name | Label | Type | Required | Options | Description |
|---|---|---|---|---|---|
| job_title | Job Title | Data | ✓ | - | Public-facing job title used for hiring and postings in Dafater |
| designation | Designation | Link | ✓ | Designation | Internal designation linked to organizational role in Dafater |
| status | Status | Select | Open, Closed | Current hiring status of the job opening | |
| posted_on | Posted On | Datetime | - | Date and time when job was published | |
| closes_on | Closes On | Date | - | Planned date when applications will stop | |
| closed_on | Closed On | Date | - | Actual date when job opening was closed | |
| company | Company | Link | ✓ | Company | Company entity offering the job position |
| department | Department | Link | Department | Department requesting or owning the job opening | |
| employment_type | Employment Type | Link | Employment Type | Type of employment such as full-time or contract | |
| location | Location | Link | Branch | Work location or branch for the job | |
| staffing_plan | Staffing Plan | Link | Staffing Plan | Associated staffing plan driving this hiring requirement | |
| planned_vacancies | Planned number of Positions | Int | - | Number of positions planned under staffing plan | |
| job_requisition | Job Requisition | Link | Job Requisition | Linked approved job requisition in Dafater | |
| vacancies | Vacancies | Int | - | Number of open positions to be filled | |
| publish | Publish on website | Check | - | Controls visibility of job opening on website | |
| route | Route | Data | - | Website URL route for the job posting | |
| publishapplicationsreceived | Publish Applications Received | Check | - | Display number of received applications publicly | |
| jobapplicationroute | Job Application Route | Data | - | Website route for submitting job applications | |
| description | Description | Text Editor | - | Detailed job responsibilities, requirements, and expectations | |
| currency | Currency | Link | Currency | Currency used for salary range display | |
| lower_range | Lower Range | Currency | currency | Minimum salary offered for the job role | |
| upper_range | Upper Range | Currency | currency | Maximum salary offered for the job role | |
| salary_per | Salary Paid Per | Select | Month, Year | Salary payment frequency such as monthly or yearly | |
| publishsalaryrange | Publish Salary Range | Check | - | Controls public visibility of salary range |
Permissions
| Role | Read | Write | Create | Delete | Submit | Cancel |
|---|---|---|---|---|---|---|
| HR User | ✓ | ✓ | ✓ | ✓ |
Related DocTypes
| DocType | Relationship | Module |
|---|---|---|
| Interview | Linked from | HR |
| Job Applicant | Linked from | HR |
| Branch | Links to | Setup |
| Company | Links to | Setup |
| Currency | Links to | Geo |
| Department | Links to | Setup |
| Designation | Links to | Setup |
| Employment Type | Links to | HR |
| Job Requisition | Links to | HR |
| Staffing Plan | Links to | HR |