Job Requisition
Overview
Job Requisition — Business Overview
Job Requisition is a core business document in Dafater used to formally request the creation or filling of a job position within the organization. It acts as the starting point for structured hiring, ensuring that every recruitment activity is justified, approved, and aligned with business needs.
What Job Requisition Is Used For
Job Requisition is used to:
- Request approval to hire a new employee or replace an existing one
- Clearly define the role, department, and manpower requirement
- Control hiring costs and workforce planning
- Create transparency and accountability in recruitment decisions
It ensures that hiring is driven by business demand rather than ad-hoc decisions.
Prerequisites Before Using Job Requisition
Before using Job Requisition effectively, the organization should have:
- Defined departments and organizational structure
- Approved job roles or positions
- Identified reporting managers and hiring authorities
- Clear manpower planning or budget guidelines
- An established approval hierarchy
These prerequisites help ensure that every Job Requisition is accurate, authorized, and aligned with company plans.
Typical Workflow and Business Process Fit
Need Identification
A department identifies the need for a new hire due to growth, replacement, or workload increase.Job Requisition Creation
The department raises a Job Requisition detailing the role, number of positions, urgency, and justification.Review and Approval
The Job Requisition is reviewed by management, HR, or finance (as applicable) to ensure budget and strategic alignment.Recruitment Initiation
Once approved, the Job Requisition becomes the basis for recruitment activities such as sourcing candidates and conducting interviews.Tracking and Closure
The Job Requisition remains a reference until the position is filled or formally closed.
This workflow ensures hiring is controlled, documented, and aligned with business priorities.
Key Business Scenarios Where Job Requisition Is Essential
- Company expansion or new projects
- Replacement of resigned or terminated employees
- Seasonal or temporary workforce needs
- Creation of new roles due to restructuring
- Budget-controlled hiring environments
In all these cases, Job Requisition provides clarity and approval before resources are committed.
Important Considerations for Users
- Ensure the business justification is clear and measurable
- Confirm the budget availability before raising the request
- Avoid vague role descriptions to prevent misaligned hiring
- Use Job Requisition consistently to maintain audit and compliance records
- Track open Job Requisitions to avoid delays or duplicate hiring
Business Value of Job Requisition
Job Requisition brings discipline and visibility to the hiring process in Dafater. It helps organizations hire the right people at the right time, control costs, and align workforce growth with business strategy.
Basic Information
- Module: HR
- Document Type: Other
Fields
| Field Name | Label | Type | Required | Options | Description |
|---|---|---|---|---|---|
| naming_series | Naming Series | Select | HR-HIREQ- | Auto-generated sequence for uniquely identifying job requisitions. | |
| designation | Designation | Link | ✓ | Designation | Role or position required to be filled. |
| department | Department | Link | Department | Department requesting or owning the open position. | |
| noofpositions | No of. Positions | Int | ✓ | - | Number of vacancies to be hired. |
| expected_compensation | Expected Compensation | Currency | ✓ | Company:company:default_currency | Budgeted compensation offered for the position. |
| company | Company | Link | ✓ | Company | Company entity under which recruitment is initiated. |
| status | Status | Select | ✓ | Pending, Open & Approved, Rejected, Filled, On ... | Current approval and hiring status of the requisition. |
| requested_by | Requested By | Link | ✓ | Employee | Employee who raised the job requisition. |
| requestedbyname | Requested By (Name) | Data | - | Name of the employee requesting the position. | |
| requestedbydept | Department | Link | Department | Department of the employee raising the request. | |
| requestedbydesignation | Designation | Link | Designation | Designation of the employee raising the request. | |
| posting_date | Posting Date | Date | ✓ | - | Date when the job requisition was created. |
| completed_on | Completed On | Date | - | Date when the requisition process was completed. | |
| expected_by | Expected By | Date | - | Target date to fill the requested position. | |
| timetofill | Time to Fill | Duration | - | Duration taken to close and fill the requisition. | |
| description | Job Description | Text Editor | ✓ | - | Detailed job responsibilities, requirements, and expectations. |
| reasonforrequesting | Reason for Requesting | Text | - | Business justification for raising the job requisition. |
Permissions
| Role | Read | Write | Create | Delete | Submit | Cancel |
|---|---|---|---|---|---|---|
| System Manager | ✓ | ✓ | ✓ | ✓ |
Related DocTypes
| DocType | Relationship | Module |
|---|---|---|
| Job Opening | Linked from | HR |
| Company | Links to | Setup |
| Department | Links to | Setup |
| Designation | Links to | Setup |
| Employee | Links to | Setup |