Job Applicant

Overview

Job Applicant – Business Overview

The Job Applicant document is used to manage and track individuals who apply for open positions in the organization. It acts as the central record for capturing candidate information and monitoring their progress throughout the hiring process. This document helps Dafater users maintain a structured, transparent, and auditable recruitment workflow from initial application to final hiring decision.

Purpose in Business Operations

The Job Applicant document supports recruitment and talent acquisition by: - Recording details of candidates applying for a job - Organizing applicant information in one place - Supporting fair and consistent evaluation of candidates - Enabling collaboration between HR and hiring managers - Creating a clear pipeline of potential employees

It ensures that no applicant is overlooked and that hiring decisions are based on documented information.

Prerequisites and Setup Requirements

Before using the Job Applicant document effectively, the following should be in place: - Defined job openings or positions within Dafater - A clear recruitment process (e.g., screening, interviews, selection) - Assigned roles or responsibilities for HR and hiring managers - Standard criteria for evaluating candidates

Having these elements prepared ensures that applicant data is meaningful and aligned with business hiring needs.

Typical Workflow and Business Process Fit

Application Received
A candidate applies for a job, and their details are recorded in a Job Applicant document.
Initial Review
HR reviews the applicant’s qualifications, experience, and suitability for the role.
Evaluation and Shortlisting
Suitable candidates are shortlisted for interviews or further assessments.
Interviews and Feedback
Interview outcomes and comments are tracked against the applicant record.
Decision Making
The applicant is either rejected, kept for future consideration, or selected for hiring.
Next Step
Successful applicants can move forward in the hiring process, such as being converted into an employee record.

This workflow ensures a consistent and traceable recruitment journey.

Key Business Scenarios Where Job Applicant Is Essential

Managing high volumes of job applications efficiently
Coordinating recruitment efforts across multiple departments
Ensuring compliance with internal hiring policies
Tracking candidate status during audits or management reviews
Building a talent pool for future vacancies

In all these scenarios, the Job Applicant document serves as the foundation for organized hiring.

Important Considerations for Users

Ensure applicant information is accurate and complete to support fair evaluation
Update the applicant’s status regularly to reflect progress
Avoid duplicate records for the same applicant
Use consistent evaluation criteria to support objective decisions
Treat applicant data as confidential and handle it responsibly

By using the Job Applicant document correctly, businesses can improve hiring efficiency, enhance decision-making, and build a strong workforce aligned with organizational goals.

Applicant for a Job

Basic Information

Module: HR
Document Type: Document

Fields

Field Name	Label	Type	Required	Options	Description
applicant_name	Applicant Name	Data	✓	-	Full name of the job applicant for identification and communication
email_id	Email Address	Data	✓	Email	Primary email address for applicant communication and notifications
phone_number	Phone Number	Data		Phone	Contact phone number for interviews and follow-up discussions
country	Country	Link		Country	Applicant’s country of residence or work eligibility
job_title	Job Opening	Link		Job Opening	Job opening the applicant has applied for
designation	Designation	Link		Designation	Proposed or targeted designation for the applicant
status	Status	Select	✓	Open, Replied, Rejected, Hold, Accepted	Current recruitment status of the job application
source	Source	Link		Job Applicant Source	Channel through which the applicant was sourced
source_name	Source Name	Link		Employee	Referring employee or specific source name
employee_referral	Employee Referral	Link		Employee Referral	Employee who referred the applicant, if applicable
applicant_rating	Applicant Rating	Rating		-	Overall evaluation rating assigned by the recruitment team
notes	Notes	Data		-	Internal notes or remarks about the applicant
cover_letter	Cover Letter	Text		-	Applicant’s cover letter explaining interest and suitability
resume_attachment	Resume Attachment	Attach		-	Uploaded resume document of the applicant
resume_link	Resume Link	Data		-	External link to the applicant’s resume or profile
currency	Currency	Link		Currency	Currency used for expected or offered compensation
lower_range	Lower Range	Currency		currency	Minimum expected or offered salary amount
upper_range	Upper Range	Currency		currency	Maximum expected or offered salary amount

Permissions

Role	Read	Write	Create	Delete	Submit	Cancel
HR User	✓	✓	✓	✓

DocType	Relationship	Module
Appointment Letter	Linked from	HR
Employee	Linked from	Setup
Employee Onboarding	Linked from	HR
Interview	Linked from	HR
Interview Feedback	Linked from	HR
Job Offer	Linked from	HR
Country	Links to	Geo
Currency	Links to	Geo
Designation	Links to	Setup
Employee	Links to	Setup
Employee Referral	Links to	HR
Job Applicant Source	Links to	HR
Job Opening	Links to	HR