Payment Request

Overview

Below is a business-focused explanation of the Payment Request document in Dafater, written for operational and finance teams.

Payment Request – Business Overview

What the Payment Request is used for

The Payment Request is used to formally ask for a payment from a customer or to initiate a payment to a supplier or employee. It acts as a controlled, traceable way to request money before or alongside the actual receipt or disbursement of funds.

In simple terms, it answers the question:
“Who needs to pay, how much, for what, and by when?”

The Payment Request helps ensure that payments are: - Clearly communicated
- Properly authorized
- Linked to the correct business transaction
- Collected or paid on time

Prerequisites and setup requirements

Before using Payment Request, the following should be in place:

Customers, suppliers, or employees are already created in Dafater
Payment methods (such as bank transfer, cash, or online payment options) are defined
Relevant financial accounts are set up and approved
Sales invoices, purchase invoices, or other payable/receivable documents exist (when applicable)
Internal approval rules for payments are clearly defined

These ensure that every Payment Request is accurate and aligned with company policies.

Typical workflow and business process fit

A common business workflow using Payment Request looks like this:

Payment need identified
A payment is required—either to collect money from a customer or to pay a supplier or employee.
Payment Request created
The finance or operations team creates a Payment Request, specifying:
- Who should pay or be paid
- Amount and currency
- Reason for payment
- Due date and payment method
Review and approval
The Payment Request is reviewed to ensure correctness and compliance with company rules.
Payment communication
The request is shared with the payer (internally or externally), clearly stating payment expectations.
Payment completion
Once the payment is received or made, it is recorded and linked back to the Payment Request.
Tracking and follow-up
Outstanding Payment Requests can be monitored to avoid delays or missed payments.

This workflow improves cash flow visibility and reduces payment disputes.

Key business scenarios where Payment Request is essential

The Payment Request plays a critical role in many everyday business situations, including:

Requesting advance payments before delivering goods or services
Collecting outstanding amounts linked to sales invoices
Requesting customer deposits for large or long-term projects
Initiating supplier payments after invoice verification
Handling employee reimbursements or claims
Managing milestone-based payments in contracts

In all these cases, the Payment Request ensures transparency and accountability.

Important considerations for users

When working with Payment Request, users should keep the following in mind:

Always verify the amount and party details before submitting
Use clear descriptions to avoid confusion or payment delays
Set realistic due dates to support smooth cash flow
Monitor pending Payment Requests regularly
Ensure each Payment Request is linked to the correct business purpose
Avoid creating duplicate requests for the same payment

Used correctly, the Payment Request becomes a powerful tool for controlling payments, improving financial discipline, and strengthening trust with customers and suppliers.

In summary, the Payment Request in Dafater is a vital document for managing how and when money moves in and out of the business, providing clarity, control, and consistency across all payment-related activities.

Basic Information

Module: Accounts
Document Type: Other

Fields

Field Name	Label	Type	Required	Options	Description
paymentrequesttype	Payment Request Type	Select	✓	Outward, Inward	Defines whether payment is outgoing or incoming in Dafater.
transaction_date	Transaction Date	Date		-	Date when the payment request transaction is recorded.
naming_series	Series	Select	✓	ACC-PRQ-.YYYY.-	Auto-generated numbering pattern for payment requests.
company	Company	Link		Company	Company responsible for this payment request.
modeofpayment	Mode of Payment	Link		Mode of Payment	Preferred payment method for completing the transaction.
party_type	Party Type	Link		DocType	Type of entity involved in the payment transaction.
party	Party	Dynamic Link		party_type	Specific customer, supplier, or entity involved.
party_name	Party Name	Data		-	Display name of the selected party.
reference_doctype	Reference Doctype	Link		DocType	Source document type linked to this payment request.
reference_name	Reference Name	Dynamic Link		reference_doctype	Specific reference document linked to this request.
grand_total	Amount	Currency	✓	currency	Total amount requested for payment.
currency	Transaction Currency	Link		Currency	Currency used for this payment transaction.
isasubscription	Is a Subscription	Check		-	Indicates whether this payment is subscription-based.
outstanding_amount	Outstanding Amount	Currency		partyaccountcurrency	Remaining unpaid amount for the referenced transaction.
partyaccountcurrency	Party Account Currency	Link		Currency	Account currency used by the party.
subscription_plans	Subscription Plans	Table		Subscription Plan Detail	List of subscription plans included in this request.
bank_account	Bank Account	Link		Bank Account	Company bank account for receiving or sending payment.
bank	Bank	Link		Bank	Bank associated with the selected bank account.
bankaccountno	Bank Account No	Read Only		-	Bank account number for reference purposes.
account	Account	Read Only		-	Ledger account linked to the bank account.
iban	IBAN	Read Only		-	International Bank Account Number for payments.
branch_code	Branch Code	Read Only		-	Bank branch identifier code.
swift_number	SWIFT Number	Read Only		-	International SWIFT code for bank transfers.
cost_center	Cost Center	Link		Cost Center	Cost center to track financial impact.
project	Project	Link		Project	Project associated with this payment request.
print_format	Print Format	Select		-	Preferred print layout for payment request.
email_to	To	Data		-	Recipient email address for payment communication.
subject	Subject	Data		-	Email subject for payment request notification.
paymentgatewayaccount	Payment Gateway Account	Link		Payment Gateway Account	Configured gateway account used to process payment.
status	Status	Select		, Draft, Requested, Initiated, Partially Paid, ...	Current processing status of the payment request.
makesalesinvoice	Make Sales Invoice	Check		-	Automatically create sales invoice after successful payment.
message	Message	Text		-	Custom message sent with the payment request.
message_examples	Message Examples	HTML		Message Example , , <p>Dear ...	Sample templates to help compose payment messages.
mute_email	Mute Email	Check		-	Disable automatic email notifications for this request.
payment_url	payment_url	Data		URL	Generated link for completing the payment online.
payment_gateway	Payment Gateway	Read Only		-	Payment gateway used to process the transaction.
payment_account	Payment Account	Read Only		-	Account where payment will be recorded.
payment_channel	Payment Channel	Select		, Email, Phone	Communication channel used to send payment request.
payment_order	Payment Order	Link		Payment Order	Linked payment order generated from this request.
amended_from	Amended From	Link		Payment Request	Original payment request being amended.
phone_number	Phone Number	Data		-	Recipient phone number for payment communication.

Child Tables

Subscription Plans (Subscription Plan Detail)

Field Name	Label	Type	Required	Options	Description
plan	Plan	Link	✓	Subscription Plan	Selected subscription plan applied to this Dafater subscription.
qty	Quantity	Int	✓	-	Number of units for the selected subscription plan.

Permissions

Role	Read	Write	Create	Delete	Submit	Cancel
Accounts Manager	✓	✓	✓	✓	✓	✓
Accounts User	✓	✓	✓	✓

DocType	Relationship	Module
Bank	Links to	Accounts
Bank Account	Links to	Accounts
Company	Links to	Setup
Cost Center	Links to	Accounts
Currency	Links to	Geo
Mode of Payment	Links to	Accounts
Payment Gateway Account	Links to	Accounts
Payment Order	Links to	Accounts
Payment Request	Links to	Accounts
Project	Links to	Projects