Payment Gateway Account
Overview
Payment Gateway Account – Business Overview
Payment Gateway Account is used in Dafater to manage and control how your business receives digital payments from customers through online payment services. It acts as the business record that links your sales transactions with a specific payment provider, ensuring that incoming payments are tracked, settled, and reported correctly.
What this document is used for
In day-to-day business operations, the Payment Gateway Account defines: - Which online payment service your business uses (such as card payments, wallets, or online transfers) - Where customer payments should be recorded in your financial books - How online payments are recognized and reconciled as part of your sales and accounting activities
It ensures that money collected online is properly reflected in your business accounts, supporting accurate revenue tracking and financial reporting.
Prerequisites and setup requirements
Before using the Payment Gateway Account, your business should have: - An active agreement with a payment service provider - Clear internal rules on how online payments should be recorded (for example, which revenue or clearing account is used) - Basic sales and accounting processes already defined in Dafater
This setup is typically done once and reviewed only when payment arrangements change.
Typical workflow and business usage
Create the Payment Gateway Account
The finance or accounts team defines the payment provider and links it to the appropriate business account.Use during customer transactions
When customers pay online for invoices, subscriptions, or orders, the system knows where to record the payment based on the Payment Gateway Account.Track and reconcile payments
Incoming payments are grouped and reviewed against bank settlements or provider statements.Ongoing monitoring
Finance teams use this setup to monitor online payment volumes, delays, or discrepancies.
Key business scenarios where it is essential
- Selling products or services through an online channel
- Collecting advance payments or deposits digitally
- Managing multiple payment providers for different markets or currencies
- Ensuring accurate revenue recognition from online sales
- Supporting audits and financial reviews of digital transactions
Without a properly defined Payment Gateway Account, online payments may be misclassified or difficult to reconcile.
Important considerations for users
- Ensure the correct business account is linked to avoid reporting errors
- Review the setup whenever you change payment providers or settlement terms
- Coordinate between sales and finance teams to keep payment flows consistent
- Periodically verify that recorded payments match provider settlement reports
In summary, the Payment Gateway Account is a foundational business record in Dafater that enables smooth, accurate, and controlled handling of online customer payments, supporting both operational efficiency and financial transparency.
Basic Information
- Module: Accounts
- Document Type: Other
Fields
| Field Name | Label | Type | Required | Options | Description |
|---|---|---|---|---|---|
| payment_gateway | Payment Gateway | Link | ✓ | Payment Gateway | Select payment gateway configured in Dafater for transactions |
| payment_channel | Payment Channel | Select | , Email, Phone | Choose customer contact channel used for payment requests | |
| company | Company | Link | ✓ | Company | Company under which this payment gateway account operates |
| is_default | Is Default | Check | - | Set as default gateway account for the selected company | |
| payment_account | Payment Account | Link | ✓ | Account | Ledger account to record payments received via gateway |
| currency | Currency | Read Only | - | Currency used for transactions through this gateway account | |
| message | Default Payment Request Message | Small Text | - | Default message sent to customers with payment requests | |
| message_examples | Message Examples | HTML |
|
Sample payment request messages demonstrating dynamic fields usage |
Permissions
| Role | Read | Write | Create | Delete | Submit | Cancel |
|---|---|---|---|---|---|---|
| Accounts Manager | ✓ | ✓ | ✓ | ✓ |
Related DocTypes
| DocType | Relationship | Module |
|---|---|---|
| Payment Request | Linked from | Accounts |
| Subscription Plan | Linked from | Accounts |
| Webshop Settings | Linked from | Webshop |
| Account | Links to | Accounts |
| Company | Links to | Setup |
| Payment Gateway | Links to | Payments |