Bank Account

Overview

Bank Account – Business Overview

The Bank Account document is used to record and manage all bank accounts that your organization uses for its financial activities in Dafater. It serves as the official reference for where company money is held and how funds move in and out through banking channels.

This document is a foundational setup item that supports accurate financial tracking, payments, and reconciliation.

What the Bank Account is Used For

In daily business operations, the Bank Account document helps you:

Maintain a clear list of all company bank accounts
Track where customer payments are received
Identify which accounts are used to pay suppliers, employees, or lenders
Support accurate bank reconciliation and cash management
Ensure financial transparency and internal controls

Each Bank Account represents a real-world bank relationship used by the business.

Prerequisites and Setup Requirements

Before creating Bank Account records, the following should already be defined:

Your company or business entity in Dafater
Chart of Accounts, including bank-related accounts
Basic accounting policies (such as how payments and receipts are handled)
Bank details provided by your financial institution

Setting these up first ensures that Bank Accounts are linked correctly to your financial records.

Typical Workflow and Business Process Fit

Create the Bank Account
- Record each bank account the company uses, such as operating accounts, payroll accounts, or savings accounts.
Link to Financial Activities
- Use the Bank Account when receiving customer payments or making outgoing payments.
- Select the correct Bank Account during payment processing to ensure funds are tracked properly.
Ongoing Use
- Monitor balances and transaction activity.
- Use Bank Accounts during bank reconciliation to compare internal records with bank statements.
Review and Control
- Finance teams periodically review Bank Accounts to ensure they are active, accurate, and still required.

Key Business Scenarios Where Bank Account is Essential

Customer Collections
Identifying which bank account customer payments should be deposited into.
Supplier and Expense Payments
Ensuring payments are made from the correct bank account, especially when multiple accounts exist.
Payroll Processing
Managing salary payments from designated payroll bank accounts.
Loan and Financing Activities
Tracking repayments, interest payments, or disbursements tied to specific bank accounts.
Financial Reporting and Audits
Providing clear visibility into where company funds are held and how they move.

Important Considerations for Users

Always select the correct Bank Account when recording payments or receipts to avoid misstatements.
Keep bank details up to date to prevent payment failures or reconciliation issues.
Clearly distinguish between different types of bank accounts (operational, payroll, savings, etc.).
Review inactive or unused Bank Accounts periodically and close them if no longer needed.
Restrict access where necessary to maintain financial control and reduce risk.

In summary, the Bank Account document is a critical foundation for managing cash, ensuring accurate financial records, and supporting smooth day-to-day financial operations in Dafater.

Basic Information

Module: Accounts
Document Type: Setup

Fields

Field Name	Label	Type	Required	Options	Description
account_name	Account Name	Data	✓	-	Bank account display name used across Dafater transactions.
account	Company Account	Link		Account	Linked ledger account representing this bank account in Dafater.
bank	Bank	Link	✓	Bank	Financial institution holding this bank account.
account_type	Account Type	Link		Bank Account Type	Primary classification of bank account for reporting in Dafater.
account_subtype	Account Subtype	Link		Bank Account Subtype	Detailed subtype for bank account operational categorization.
disabled	Disabled	Check		-	Indicates whether this bank account is inactive in Dafater.
is_default	Is Default Account	Check		-	Marks this as default bank account for Dafater transactions.
iscompanyaccount	Is Company Account	Check		-	Identifies whether bank account belongs to the company.
company	Company	Link		Company	Company that owns and operates this bank account.
party_type	Party Type	Link		DocType	Type of external party linked to this bank account.
party	Party	Dynamic Link		party_type	Specific party associated with this bank account.
iban	IBAN	Data		-	International Bank Account Number used for cross-border payments.
branch_code	Branch Code	Data		-	Bank branch identifier for this account.
bankaccountno	Bank Account No	Data		-	Official bank-assigned account number for transactions.
address_html	Address HTML	HTML		-	Formatted address details related to the bank or account.
contact_html	Contact HTML	HTML		-	Formatted contact information for bank or account inquiries.
integration_id	Integration ID	Data		-	External system reference ID for Dafater integrations.
lastintegrationdate	Last Integration Date	Date		-	Date when bank account was last synchronized with Dafater.
mask	Mask	Data		-	Masked representation of bank account number for secure display.

Permissions

Role	Read	Write	Create	Delete	Submit	Cancel
Accounts User	✓	✓	✓	✓
Accounts Manager	✓	✓	✓	✓

DocType	Relationship	Module
Bank Clearance	Linked from	Accounts
Bank Guarantee	Linked from	Accounts
Bank Reconciliation Tool	Linked from	Accounts
Bank Statement Import	Linked from	Accounts
Bank Transaction	Linked from	Accounts
Customer	Linked from	Selling
Loan Disbursement	Linked from	Loan Management
Loan Repayment	Linked from	Loan Management
Payment Entry	Linked from	Accounts
Payment Order	Linked from	Accounts
Payment Request	Linked from	Accounts
Payroll Entry	Linked from	Payroll
Supplier	Linked from	Buying
Account	Links to	Accounts
Bank	Links to	Accounts
Bank Account Subtype	Links to	Accounts
Bank Account Type	Links to	Accounts
Company	Links to	Setup