Salary Structure Assignment

Overview

Salary Structure Assignment — Business Explanation

Salary Structure Assignment is a key payroll document used to formally link an employee to a specific salary structure for a defined period. In simple terms, it tells Dafater how an employee should be paid, based on agreed salary components such as basic pay, allowances, and deductions.

This document ensures that payroll calculations are accurate, consistent, and aligned with company compensation policies.

What Salary Structure Assignment Is Used For

Salary Structure Assignment is used to: - Assign a predefined salary structure to an individual employee - Define when a particular salary structure becomes effective - Control changes in pay due to promotions, transfers, revisions, or role changes - Ensure payroll runs use the correct salary rules for each employee

Without this document, Dafater cannot correctly calculate an employee’s salary.

Prerequisites and Setup Requirements

Before using Salary Structure Assignment, the following must already be in place:

Employee records must be created and active
Salary Structures must be defined, including earnings and deductions
Company payroll policies (pay frequency, currency, etc.) should be finalized
Employment details such as joining date and employment status should be accurate

These prerequisites ensure the assignment reflects valid and approved compensation terms.

Typical Workflow and Business Process Fit

Salary structure is finalized
HR or management defines salary structures based on company compensation policies.
Employee is hired or updated
When a new employee joins or an existing employee’s compensation changes, a Salary Structure Assignment is created.
Effective date is set
The document specifies the date from which the salary structure applies.
Approval and confirmation
Once confirmed, the assignment becomes active.
Payroll processing
During payroll runs, Dafater uses the active Salary Structure Assignment to calculate salary for that period.

This process ensures that payroll is policy-driven and auditable.

Key Business Scenarios Where It Is Essential

Salary Structure Assignment is critical in situations such as:

New employee onboarding – assigning the agreed salary package
Salary revisions or annual increments – applying updated pay structures
Promotions or role changes – reflecting new compensation levels
Department or location transfers – assigning different salary rules if applicable
Contract renewals – updating pay terms for a new period

Each scenario requires a clear salary assignment to avoid payroll errors.

Important Considerations for Users

Only one active Salary Structure Assignment should apply to an employee at a time
Always verify the effective date to prevent overlapping or incorrect salary calculations
Changes should follow internal approval policies to maintain payroll governance
Historical assignments should be preserved for audit and compliance purposes
Any change made here directly impacts payroll, so accuracy is critical

In Summary

Salary Structure Assignment acts as the formal bridge between an employee and their compensation policy. It ensures that salaries are calculated correctly, changes are properly controlled, and payroll operations remain transparent, compliant, and reliable within Dafater.

Basic Information

Module: Payroll
Document Type: Other

Fields

Field Name	Label	Type	Required	Options	Description
employee	Employee	Link	✓	Employee	Employee receiving this salary structure assignment in Dafater
employee_name	Employee Name	Data		-	Employee full name for reference and reporting
department	Department	Link		Department	Department responsible for the employee's payroll cost
designation	Designation	Link		Designation	Employee job designation linked to this salary structure
grade	Grade	Link		Employee Grade	Employee grade determining compensation eligibility and limits
salary_structure	Salary Structure	Link	✓	Salary Structure	Defined salary components and calculations applied to employee
from_date	From Date	Date	✓	-	Effective start date of this salary structure assignment
incometaxslab	Income Tax Slab	Link		Income Tax Slab	Applicable income tax slab used for payroll taxation
company	Company	Link	✓	Company	Company under which the employee is employed
payrollpayableaccount	Payroll Payable Account	Link		Account	Accounting ledger for payroll liabilities and salary payable
currency	Currency	Link	✓	Currency	Currency used for all salary and payroll amounts
base	Base	Currency		currency	Fixed base salary amount defined in this assignment
variable	Variable	Currency		currency	Variable or performance-linked salary amount in this assignment
amended_from	Amended From	Link		Salary Structure Assignment	Previous salary structure assignment being amended or replaced
taxableearningstill_date	Taxable Earnings Till Date	Currency		currency	Cumulative taxable earnings calculated up to current payroll period
taxdeductedtill_date	Tax Deducted Till Date	Currency		currency	Total income tax deducted from earnings to date
payrollcostcenters	Cost Centers	Table		Employee Cost Center	Cost centers allocation for distributing employee payroll expenses

Child Tables

Cost Centers (Employee Cost Center)

Field Name	Label	Type	Required	Options	Description
cost_center	Cost Center	Link	✓	Cost Center	Dafater cost center allocated to the employee
percentage	Percentage (%)	Int	✓	-	Dafater allocation percentage of employee costs to this cost center

Permissions

Role	Read	Write	Create	Delete	Submit	Cancel
System Manager	✓	✓	✓	✓
HR Manager	✓	✓	✓	✓	✓	✓
HR User	✓	✓	✓		✓

DocType	Relationship	Module
Account	Links to	Accounts
Company	Links to	Setup
Currency	Links to	Geo
Department	Links to	Setup
Designation	Links to	Setup
Employee	Links to	Setup
Employee Grade	Links to	HR
Income Tax Slab	Links to	Payroll
Salary Structure	Links to	Payroll
Salary Structure Assignment	Links to	Payroll

Salary Structure Assignment

Overview