Additional Salary
Overview
Additional Salary – Business Overview
Additional Salary is a payroll document used in Dafater to record and pay one‑time or irregular earnings or deductions for an employee that are outside the regular monthly salary structure. It ensures that special payments or adjustments are properly included in payroll calculations, payslips, and financial records.
Purpose in Business Operations
Additional Salary is used when an employee needs to receive or repay an amount that is not part of their standard salary components. This allows payroll teams to manage exceptions without changing the employee’s permanent salary setup.
Common examples include:
- One-time bonuses or incentives
- Commissions or performance rewards
- Overtime payments
- Salary corrections or adjustments
- One-off deductions or recoveries
By using Additional Salary, businesses maintain accurate payroll records while keeping regular salary structures clean and consistent.
Prerequisites and Setup Requirements
Before using Additional Salary, the following should be in place:
- The employee must be active and properly set up in Dafater
- Salary components (earnings or deductions) must already exist
- The payroll period and payroll cycle should be defined
- The employee should be assigned to a salary structure
These steps ensure the additional amount is processed correctly in payroll.
Typical Workflow and Business Process Fit
- Identify the need for a one-time payment or deduction
- Create an Additional Salary record for the employee
- Select whether the amount is an earning or a deduction
- Define the amount and applicable payroll period
- Review and approve according to internal payroll controls
- The amount is automatically included in the employee’s payslip for the selected period
This workflow allows payroll teams to manage special cases without disrupting standard payroll operations.
Key Business Scenarios Where It Is Essential
- Paying annual or quarterly performance bonuses
- Processing sales commissions
- Paying overtime or special duty allowances
- Recovering advances, penalties, or adjustments
- Correcting underpayments or overpayments from previous months
In all these scenarios, Additional Salary ensures transparency and traceability.
Important Considerations for Users
- Additional Salary entries are usually period-specific and should be reviewed carefully before payroll is finalized
- Once included in payroll, changes may require formal adjustments
- Ensure the correct salary component is selected to avoid accounting or reporting issues
- Use clear remarks or references to support audits and employee queries
- Avoid duplicating entries for the same period unless intentionally required
Summary
Additional Salary is a critical payroll tool in Dafater that helps businesses manage non-regular employee payments and deductions efficiently. It provides flexibility, accuracy, and control while ensuring payroll remains compliant, transparent, and easy to audit.
Basic Information
- Module: Payroll
- Document Type: Other
Fields
| Field Name | Label | Type | Required | Options | Description |
|---|---|---|---|---|---|
| naming_series | Series | Select | ✓ | HR-ADS-.YY.-.MM.- | Defines Dafater-generated numbering pattern for additional salary records |
| employee | Employee | Link | ✓ | Employee | Employee receiving additional salary in Dafater payroll |
| employee_name | Employee Name | Data | - | Employee full name for reference and reporting | |
| department | Department | Link | Department | Employee department for organizational and reporting purposes | |
| company | Company | Link | ✓ | Company | Company under which additional salary is processed |
| is_recurring | Is Recurring | Check | - | Indicates if additional salary repeats across payroll periods | |
| disabled | Disabled | Check | - | Disables this additional salary from further payroll processing | |
| from_date | From Date | Date | - | Start date for applicability of additional salary | |
| to_date | To Date | Date | - | End date for applicability of additional salary | |
| payroll_date | Payroll Date | Date | - | Payroll date when additional salary is applied | |
| amended_from | Amended From | Link | Additional Salary | Original additional salary record being amended | |
| salary_component | Salary Component | Link | ✓ | Salary Component | Salary component defining earning or deduction type |
| type | Salary Component Type | Data | - | Indicates whether component is earning or deduction | |
| currency | Currency | Link | ✓ | Currency | Currency used for additional salary amount |
| formula_factor | Formula Factor | Float | - | Multiplier used in salary component formula calculation | |
| amount | Amount | Currency | ✓ | currency | Additional salary amount to be paid or deducted |
| deductfulltaxonselectedpayrolldate | Deduct Full Tax on Selected Payroll Date | Check | - | Deducts entire tax amount on selected payroll date | |
| overwritesalarystructure_amount | Overwrite Salary Structure Amount | Check | - | Overrides default salary structure amount in Dafater payroll | |
| calculateamountbasedoncomponent_formula | Calculate Amount Based On Component Formula | Check | - | Calculates amount automatically using component formula | |
| ref_doctype | Reference Document Type | Link | DocType | Linked reference document type for this additional salary | |
| ref_docname | Reference Document | Dynamic Link | ref_doctype | Specific reference document linked to this additional salary |
Permissions
| Role | Read | Write | Create | Delete | Submit | Cancel |
|---|---|---|---|---|---|---|
| System Manager | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| HR User | ✓ | ✓ | ✓ | ✓ | ✓ |
Related DocTypes
| DocType | Relationship | Module |
|---|---|---|
| Leave Encashment | Linked from | HR |
| Additional Salary | Links to | Payroll |
| Company | Links to | Setup |
| Currency | Links to | Geo |
| Department | Links to | Setup |
| Employee | Links to | Setup |
| Salary Component | Links to | Payroll |