Attendance Request

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Overview

Attendance Request – Business Overview

Attendance Request is a business document used in Dafater to formally correct, add, or adjust an employee’s attendance record when the standard attendance capture process does not reflect the actual working situation.

It acts as an official request from an employee to HR or management, ensuring attendance records remain accurate, auditable, and aligned with company policies.

What Attendance Request Is Used For

In daily operations, Attendance Request is used to: - Correct missing or incorrect attendance records - Request marking of presence for a specific date or time - Adjust check-in or check-out times - Regularize attendance affected by system issues, fieldwork, travel, or exceptional situations

This document helps maintain reliable attendance data, which directly impacts payroll, leave balances, compliance, and performance tracking.

Prerequisites Before Using Attendance Request

Before Attendance Request can be used effectively, the following should be in place: - Employees must be properly registered in Dafater - Standard attendance or working hours rules should be defined by the organization - Approval roles (such as line managers or HR) should be clearly assigned - Employees should understand when and how attendance corrections are allowed

Clear policies ensure Attendance Request is used consistently and fairly.

Typical Workflow and Business Process Fit

The usual business flow for Attendance Request is:

  1. Employee identifies an issue
    The employee notices missing, incorrect, or incomplete attendance for a specific date.

  2. Attendance Request is submitted
    The employee submits an Attendance Request explaining the reason for the correction.

  3. Manager or HR review
    The request is reviewed to ensure it complies with company policy and supporting justification.

  4. Approval or rejection

    • If approved, attendance records are updated accordingly
    • If rejected, the employee is informed with the reason

  5. Attendance data is finalized
    Approved requests ensure attendance records are accurate before payroll and reporting.

This workflow ensures transparency, accountability, and proper authorization.

Key Business Scenarios Where Attendance Request Is Essential

Attendance Request is especially important in situations such as: - Forgot to check in or check out - Biometric or system malfunction - Fieldwork, client visits, or off-site assignments - Emergency situations preventing normal attendance marking - Shift changes or exceptional working hours - Manual attendance adjustments before payroll processing

In these scenarios, Attendance Request protects both the employee and the organization from incorrect records.

Important Considerations for Users

When using Attendance Request, users should keep the following in mind: - Requests should be submitted promptly to avoid payroll or compliance issues - Clear and honest reasons improve approval chances - Attendance Request is not a substitute for regular attendance discipline - Excessive or repeated requests may require managerial review - Approved Attendance Requests directly affect salary calculations and attendance reports

Used correctly, Attendance Request strengthens trust, accuracy, and operational efficiency in workforce management.

In summary, Attendance Request in Dafater provides a structured, controlled way to manage attendance corrections, ensuring fair treatment of employees while maintaining accurate business records.

Basic Information

Fields

Field Name Label Type Required Options Description
employee Employee Link ✓ Employee Employee requesting attendance change in Dafater.
employee_name Employee Name Data - Full name of the employee for reference.
department Department Link Department Department associated with the employee in Dafater.
company Company Link ✓ Company Company under which attendance request is submitted.
from_date From Date Date ✓ - Start date for requested attendance period.
to_date To Date Date ✓ - End date for requested attendance period.
half_day Half Day Check - Indicates if request is for half day attendance.
halfdaydate Half Day Date Date - Specific date applicable for half day attendance.
include_holidays Include Holidays Check - Includes holidays within requested attendance date range.
shift Shift Link Shift Type Applicable work shift for requested attendance in Dafater.
reason Reason Select ✓ Work From Home, On Duty Business reason for attendance request selection.
explanation Explanation Small Text - Additional explanation supporting the attendance request.
amended_from Amended From Link Attendance Request Reference to original attendance request being amended.

Permissions

Role Read Write Create Delete Submit Cancel
HR Manager ✓ ✓ ✓ ✓ ✓ ✓
System Manager ✓ ✓ ✓ ✓ ✓ ✓
Employee ✓ ✓ ✓ ✓
HR User ✓ ✓ ✓ ✓ ✓ ✓
DocType Relationship Module
Attendance Linked from HR
Attendance Request Links to HR
Company Links to Setup
Department Links to Setup
Employee Links to Setup
Shift Type Links to HR