Stationary Tool
Overview
Stationary Tool – Business Overview
The Stationary Tool document is used to define and manage the different types of office stationery and tools that are issued, tracked, or referenced within daily business operations. It acts as a simple master record that standardizes how stationery items are identified and used across the organization.
Purpose in Business Operations
The Stationary Tool document helps the organization: - Maintain a clear and consistent list of stationery and office tools (such as pens, notebooks, staplers, or similar items) - Avoid confusion caused by duplicate or inconsistent naming of stationery items - Support controlled issuance, tracking, or reporting of office supplies - Improve accountability and cost awareness related to stationery usage
By having a centralized list, departments can manage stationery more efficiently and transparently.
Prerequisites and Setup Requirements
Before using the Stationary Tool document effectively: - The organization should agree on standard names and categories for stationery items - Responsibility for maintaining and updating the list should be assigned (for example, HR or Administration) - Internal policies for requesting, issuing, or approving stationery should already be defined
Once set up, the Stationary Tool list becomes a reference point for multiple business activities.
Typical Workflow and Business Process Fit
Creation of Stationary Tools
Administrative or HR staff create records for each type of stationery or tool used in the organization.Reference in Daily Operations
These records are then referenced when stationery is requested, issued, or tracked.Ongoing Maintenance
As new tools are introduced or old ones are discontinued, the list is updated to stay current.
This workflow ensures consistency and supports smoother internal operations.
Key Business Scenarios Where It Is Essential
- Office Administration: Managing and organizing office stationery inventory
- HR Support Activities: Issuing stationery kits to new employees
- Cost Control: Monitoring which stationery items are commonly used or frequently requested
- Internal Audits: Reviewing stationery usage and identifying inefficiencies or wastage
Important Considerations for Users
- Keep names clear and standardized to avoid duplicates
- Review the list periodically to remove obsolete items
- Limit editing rights to prevent uncontrolled changes
- Ensure alignment with company policies on stationery usage and distribution
In summary, the Stationary Tool document plays a small but important role in improving organization, accountability, and efficiency in managing office stationery within Dafater.
Basic Information
- Module: Dafater HR
- Document Type: Other
Fields
| Field Name | Label | Type | Required | Options | Description |
|---|---|---|---|---|---|
| item | Item | Data | ✓ | - | Stationery item name or code used in Dafater records |
| qty | Qty | Int | - | Quantity of stationery items issued or tracked in Dafater | |
| amended_from | Amended From | Link | Stationary Tool | Original Stationary Tool record this entry amends in Dafater |
Permissions
| Role | Read | Write | Create | Delete | Submit | Cancel |
|---|---|---|---|---|---|---|
| HR Manager | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| Employee Self Service | ✓ | ✓ | ✓ | ✓ | ||
| Employee | ✓ | ✓ | ✓ | ✓ | ||
| System Manager | ✓ | ✓ | ✓ | ✓ |
Related DocTypes
| DocType | Relationship | Module |
|---|---|---|
| Stationary Tool | Links to | Dafater HR |