Renew Iqama
Overview
Renew Iqama – Business Overview
Renew Iqama is a business document used to manage and control the renewal of residency permits (Iqama) for employees and their eligible dependents. It ensures that residency renewals are handled in a structured, compliant, and timely manner, reducing legal risk and operational disruption for the organization.
Purpose in Business Operations
The Renew Iqama document supports organizations in:
- Maintaining legal residency status for employees and their dependents
- Ensuring compliance with local labor and immigration regulations
- Avoiding penalties, fines, or work stoppages caused by expired Iqamas
- Centralizing and tracking all Iqama renewal activities in one place
It acts as an official internal request and record for each renewal process.
Prerequisites and Setup Requirements
Before using Renew Iqama, the organization should ensure:
- Employee records are complete and up to date in Dafater (including residency details)
- Dependents, if applicable, are properly linked to the employee
- The employee meets renewal eligibility conditions (such as valid employment status and required approvals)
- Internal policies for who can request, review, and approve renewals are defined
These prerequisites help ensure renewals proceed smoothly without delays.
Typical Workflow and Business Process Fit
Initiation
The HR or authorized user creates a Renew Iqama record when an employee’s or dependent’s Iqama is nearing expiration.Eligibility Review
The request is checked against business rules and regulatory conditions to confirm the employee and dependents qualify for renewal.Approval Process
The document is reviewed and approved according to company authority levels, ensuring accountability and compliance.Completion and Record Keeping
Once renewed, the document serves as an official business record for audit, reporting, and future reference.
This workflow integrates seamlessly into HR compliance and employee lifecycle management.
Key Business Scenarios Where It Is Essential
- Renewing Iqama for employees before expiration to avoid legal issues
- Managing Iqama renewals for dependents under company sponsorship
- Preparing for inspections or audits requiring proof of valid residency
- Supporting workforce continuity by preventing disruptions caused by expired permits
Important Considerations for Users
- Always initiate Renew Iqama well before the expiration date to allow sufficient processing time
- Ensure employee and dependent data is accurate to prevent rejections or delays
- Follow internal approval guidelines strictly to maintain compliance
- Use the document as a tracking and audit tool, not just a renewal request
Renew Iqama is a critical business document that protects the organization, supports employees, and ensures ongoing compliance with residency regulations through a clear and controlled renewal process.
This service allows Muqeem users to renew his resident's (and his dependents) Iqama, based on specific eligibility and validation checks.
Basic Information
- Module: Dafater HR
- Document Type: Other
Fields
| Field Name | Label | Type | Required | Options | Description |
|---|---|---|---|---|---|
| amended_from | Amended From | Link | Renew Iqama | Previous Dafater Renew Iqama record this document amends | |
| employee | Employee | Link | ✓ | Employee | Employee linked for whom Iqama renewal is processed in Dafater |
| iqama_duration | Iqama Duration | Select | ✓ | 12, 24 | Selected Iqama validity duration in months for renewal |
| employee_name | Employee Name | Data | - | Employee full name fetched from Dafater employee record | |
| iqama_number | Iqama Number | Data | ✓ | - | Official Iqama identification number for the employee |
| response_submit | Response Submit | Long Text | - | Submission response or notes received after sending renewal request | |
| response_cancel | Response Cancel | Long Text | - | Cancellation response or remarks recorded when renewal request is cancelled |
Permissions
| Role | Read | Write | Create | Delete | Submit | Cancel |
|---|---|---|---|---|---|---|
| HR User | ✓ | ✓ | ✓ | ✓ | ✓ | |
| HR Manager | ✓ | ✓ | ✓ | ✓ | ✓ |
Related DocTypes
| DocType | Relationship | Module |
|---|---|---|
| Employee | Links to | Setup |
| Renew Iqama | Links to | Dafater HR |