Asset Repair
Overview
Asset Repair – Business Overview
Asset Repair is a business document used in Dafater to manage and track the repair and maintenance of company-owned assets. It helps organizations formally record when an asset is damaged, requires servicing, or needs corrective maintenance, ensuring that assets remain operational, compliant, and cost-effective over their lifecycle.
Purpose in Business Operations
The Asset Repair document is used to:
- Record repair requests for damaged or malfunctioning assets
- Track repair costs and service details
- Monitor asset downtime and maintenance history
- Support better decision-making on asset replacement versus repair
By using Asset Repair, businesses maintain better control over physical assets and reduce unexpected operational disruptions.
Prerequisites and Setup Requirements
Before using Asset Repair, the following should be in place:
- Assets must already be registered in Dafater
- Clear asset ownership and location information should be available
- Vendors or service providers for repairs should be defined
- Internal policies for maintenance approval and cost control should be established
This ensures that repairs are logged accurately and aligned with company policies.
Typical Workflow and Business Process Fit
Issue Identification
An asset is found to be damaged, malfunctioning, or due for corrective maintenance.Repair Request Creation
An Asset Repair document is created to log the issue, affected asset, and repair requirement.Approval and Planning
The repair request may be reviewed and approved based on cost, urgency, and asset criticality.Repair Execution
The asset is sent for repair—internally or to an external service provider.Cost and Completion Recording
Repair costs, completion date, and outcomes are recorded in the Asset Repair document.Asset Status Update
Once repaired, the asset is returned to service, and its maintenance history is updated.
This workflow ensures transparency, accountability, and proper financial tracking.
Key Business Scenarios Where Asset Repair Is Essential
- Equipment breakdowns affecting daily operations
- Routine corrective maintenance of machinery or vehicles
- Repair tracking for compliance and audit purposes
- Cost analysis to decide whether to repair or replace an asset
- Managing warranty or post-warranty service activities
Asset Repair is especially critical in asset-intensive industries where downtime directly impacts productivity and revenue.
Important Considerations for Users
- Ensure repair costs are recorded accurately for budgeting and analysis
- Track repeated repairs to identify underperforming or aging assets
- Use consistent approval processes to control maintenance expenses
- Keep repair records complete to support audits and asset valuation
- Coordinate with finance and operations teams for smooth asset lifecycle management
In summary, Asset Repair in Dafater is a vital business document that helps organizations maintain asset reliability, control repair costs, and extend the useful life of their assets through structured and accountable repair management.
Basic Information
- Module: Assets
- Document Type: Document
Fields
| Field Name | Label | Type | Required | Options | Description |
|---|---|---|---|---|---|
| asset | Asset | Link | ✓ | Asset | Asset being repaired and tracked within Dafater asset management. |
| company | Company | Link | Company | Company that owns and accounts for the asset repair. | |
| asset_name | Asset Name | Read Only | - | System-generated name of the selected asset. | |
| naming_series | Series | Select | ✓ | ACC-ASR-.YYYY.- | Defines automatic numbering series for asset repair records. |
| failure_date | Failure Date | Datetime | ✓ | - | Date and time when asset failure occurred. |
| repair_status | Repair Status | Select | Pending, Completed, Cancelled | Current status of the asset repair process. | |
| completion_date | Completion Date | Datetime | - | Date and time when repair was completed. | |
| cost_center | Cost Center | Link | Cost Center | Cost center responsible for repair expenses. | |
| project | Project | Link | Project | Associated project linked to the asset repair. | |
| purchase_invoice | Purchase Invoice | Link | Purchase Invoice | Purchase invoice covering external repair costs, if applicable. | |
| capitalizerepaircost | Capitalize Repair Cost | Check | - | Indicates whether repair cost is capitalized to asset value. | |
| stock_consumption | Stock Consumed During Repair | Check | - | Specifies if inventory items were consumed during repair. | |
| repair_cost | Repair Cost | Currency | - | Direct cost incurred for repairing the asset. | |
| stock_items | Stock Items | Table | Asset Repair Consumed Item | List of stock items consumed during asset repair. | |
| totalrepaircost | Total Repair Cost | Currency | - | Total repair cost including services and consumed stock. | |
| increaseinasset_life | Increase In Asset Life(Months) | Int | - | Additional asset life gained due to repair, in months. | |
| description | Error Description | Long Text | - | Detailed description of asset issue or failure. | |
| actions_performed | Actions performed | Long Text | - | Summary of repair actions performed on the asset. | |
| downtime | Downtime | Data | - | Total duration asset remained non-operational. | |
| amended_from | Amended From | Link | Asset Repair | Reference to original asset repair document, if amended. |
Child Tables
Stock Items (Asset Repair Consumed Item)
| Field Name | Label | Type | Required | Options | Description |
|---|---|---|---|---|---|
| item_code | Item | Link | ✓ | Item | Item consumed during asset repair in Dafater. |
| warehouse | Warehouse | Link | ✓ | Warehouse | Warehouse from which item is issued for repair. |
| valuation_rate | Valuation Rate | Currency | - | Item valuation rate used for consumption costing. | |
| consumed_quantity | Consumed Quantity | Data | - | Quantity of item consumed during asset repair. | |
| total_value | Total Value | Currency | - | Total cost value of consumed items. | |
| serial_no | Serial No | Small Text | - | Serial numbers of consumed items, if applicable. | |
| pickserialand_batch | Pick Serial / Batch | Button | - | Button to select serial or batch numbers. | |
| serialandbatch_bundle | Serial and Batch Bundle | Link | Serial and Batch Bundle | Linked serial and batch bundle for consumed items. |
Permissions
| Role | Read | Write | Create | Delete | Submit | Cancel |
|---|---|---|---|---|---|---|
| Manufacturing Manager | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| Quality Manager | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
Related DocTypes
| DocType | Relationship | Module |
|---|---|---|
| Stock Entry | Linked from | Stock |
| Asset | Links to | Assets |
| Asset Repair | Links to | Assets |
| Company | Links to | Setup |
| Cost Center | Links to | Accounts |
| Project | Links to | Projects |
| Purchase Invoice | Links to | Accounts |