Landed Cost Voucher

Overview

Landed Cost Voucher — Business Overview

The Landed Cost Voucher is a business document in Dafater used to capture and allocate additional costs incurred when bringing goods into your inventory. These costs go beyond the supplier’s invoice price and typically include freight, customs duties, insurance, handling charges, or other logistics-related expenses.

Its main purpose is to ensure that inventory reflects the true total cost of acquiring goods, allowing for accurate valuation, pricing, and profitability analysis.

What the Landed Cost Voucher Is Used For

In day-to-day operations, the Landed Cost Voucher helps businesses:

Add extra purchase-related expenses to the value of items already received
Spread these costs fairly across multiple items or shipments
Maintain accurate stock valuation and cost of goods sold
Support informed pricing, margin analysis, and financial reporting

Without this document, inventory may appear cheaper than it truly is, leading to incorrect margins and decision-making.

Prerequisites and Setup Requirements

Before using a Landed Cost Voucher, the following should already be in place:

Goods must have been received into stock through a purchase or receipt process
Related expenses (such as freight bills, customs invoices, or clearing charges) should be known or recorded
Clear understanding of how costs should be distributed (by quantity, value, or equally)
Items and warehouses must already be defined and in use within Dafater

This ensures that landed costs are applied accurately and transparently.

Typical Workflow and Business Process Fit

A common business flow involving the Landed Cost Voucher looks like this:

Goods are purchased and received into inventory at the supplier’s base price
Additional bills arrive later (for shipping, customs, insurance, etc.)
A Landed Cost Voucher is created to record these extra expenses
The total landed cost is allocated across the received items
Inventory values are updated to reflect the full cost of acquisition

This document usually comes after goods receipt but before final cost analysis or pricing decisions.

Key Business Scenarios Where It Is Essential

The Landed Cost Voucher is especially important in situations such as:

Importing goods with customs duties and clearing charges
Long-distance or international shipping with high freight costs
Bulk purchases where logistics costs are significant
Businesses that need precise cost tracking for pricing or profitability
Trading, manufacturing, or distribution companies managing large inventories

In these scenarios, ignoring landed costs can lead to underpricing and reduced margins.

Important Considerations for Users

When working with the Landed Cost Voucher, users should keep in mind:

Apply costs promptly to avoid misleading inventory values
Ensure expenses are allocated fairly and consistently
Use accurate supporting documents (freight bills, duty receipts, etc.)
Understand that updating landed costs affects inventory valuation and margins
Coordinate between purchasing, logistics, and finance teams for accuracy

Used correctly, the Landed Cost Voucher helps Dafater users maintain reliable stock values and make better business decisions based on true product costs.

Basic Information

Module: Stock
Document Type: Document

Fields

Field Name	Label	Type	Required	Options	Description
naming_series	Series	Select	✓	MAT-LCV-.YYYY.-	Defines Dafater voucher numbering pattern.
company	Company	Link	✓	Company	Company for which landed costs are recorded.
posting_date	Posting Date	Date	✓	-	Date when landed cost accounting is posted.
purchase_receipts	Purchase Receipts	Table	✓	Landed Cost Purchase Receipt	Purchase receipts included for landed cost calculation.
getitemsfrompurchasereceipts	Get Items From Purchase Receipts	Button		-	Fetch items automatically from selected purchase receipts.
items	Purchase Receipt Items	Table	✓	Landed Cost Item	Items receiving allocated landed costs.
taxes	Taxes and Charges	Table	✓	Landed Cost Taxes and Charges	Additional taxes and charges applied to landed costs.
totaltaxesand_charges	Total Taxes and Charges (Company Currency)	Currency	✓	Company:company:default_currency	Total additional costs in company currency.
distributechargesbased_on	Distribute Charges Based On	Select	✓	Qty, Amount, Distribute Manually	Basis for allocating charges across items.
amended_from	Amended From	Link		Landed Cost Voucher	Reference to original voucher being amended.
landedcosthelp	Landed Cost Help	HTML		-	Guidance on using landed cost voucher.

Child Tables

Purchase Receipts (Landed Cost Purchase Receipt)

Field Name	Label	Type	Required	Options	Description
receiptdocumenttype	Receipt Document Type	Select	✓	, Purchase Invoice, Purchase Receipt	Select source document type for landed cost allocation.
receipt_document	Receipt Document	Dynamic Link	✓	receiptdocumenttype	Link to selected receipt document in Dafater.
supplier	Supplier	Link		Supplier	Supplier associated with the purchase receipt or invoice.
posting_date	Posting Date	Date		-	Accounting date when landed cost is posted.
grand_total	Grand Total	Currency		Company:company:default_currency	Total landed cost amount including all charges.

Purchase Receipt Items (Landed Cost Item)

Field Name	Label	Type	Required	Options	Description
item_code	Item Code	Link	✓	Item	Item being allocated landed costs within Dafater.
description	Description	Text Editor	✓	-	Additional details describing the landed cost item.
receiptdocumenttype	Receipt Document Type	Select		Purchase Invoice, Purchase Receipt	Type of purchase document linked for cost allocation.
receipt_document	Receipt Document	Dynamic Link		receiptdocumenttype	Specific receipt document linked in Dafater.
qty	Qty	Float		-	Quantity of the item considered for landed cost.
rate	Rate	Currency		Company:company:default_currency	Per unit landed cost rate in Dafater.
amount	Amount	Currency	✓	Company:company:default_currency	Total landed cost amount for the item.
isfixedasset	Is Fixed Asset	Check		-	Indicates whether the item is treated as a fixed asset.
applicable_charges	Applicable Charges	Currency		Company:company:default_currency	Portion of landed charges applied to this item.
purchasereceiptitem	Purchase Receipt Item	Data		-	Reference to the specific purchase receipt line item.
cost_center	Cost Center	Link		Cost Center	Cost center where the landed cost is accounted.

Taxes and Charges (Landed Cost Taxes and Charges)

Field Name	Label	Type	Required	Options	Description
expense_account	Expense Account	Link		Account	Expense account used to record landed cost charges.
account_currency	Account Currency	Link		Currency	Currency of the selected expense account.
exchange_rate	Exchange Rate	Float		-	Conversion rate from account currency to company currency.
description	Description	Small Text	✓	-	Brief details describing the landed cost or charge.
amount	Amount	Currency	✓	account_currency	Charge amount in the expense account currency.
base_amount	Amount (Company Currency)	Currency		Company:company:default_currency	Charge amount converted to company default currency.
hascorrectivecost	Has Corrective Cost	Check		-	Indicates whether this charge adjusts previous landed costs.

Permissions

Role	Read	Write	Create	Delete	Submit	Cancel
Stock Manager	✓	✓	✓	✓	✓	✓

DocType	Relationship	Module
Company	Links to	Setup
Landed Cost Voucher	Links to	Stock

Landed Cost Voucher

Overview