Downtime Entry

Overview

Downtime Entry – Business Overview

Downtime Entry is used to record periods when a machine, production line, or work center is not operating as planned. It helps businesses understand why production stopped, how long the stoppage lasted, and what impact it had on manufacturing output. This information is critical for improving efficiency, reducing losses, and supporting better operational decisions within Dafater.

Purpose in Business Operations

Downtime Entry allows production teams to formally capture unplanned or planned stoppages, such as machine breakdowns, power outages, maintenance activities, or material shortages. By recording downtime accurately, management gains visibility into production losses and can identify recurring issues that affect delivery timelines, costs, and customer satisfaction.

Prerequisites and Setup Requirements

Before using Downtime Entry, the following should be in place:

Production machines or work centers should already be defined in Dafater
Manufacturing or production activities should be actively tracked
Standard downtime reasons (such as maintenance, breakdown, or operator unavailability) should be agreed upon internally
Clear responsibility assigned for who records downtime on the shop floor

This ensures downtime data is consistent and meaningful for analysis.

Typical Workflow and Process Fit

A production interruption occurs during manufacturing
The responsible supervisor or operator creates a Downtime Entry
The start time, end time, affected machine, and reason for downtime are recorded
The entry becomes part of production records and performance reports
Management reviews downtime patterns to take corrective or preventive action

Downtime Entry fits naturally into daily production monitoring and continuous improvement processes.

Key Business Scenarios Where It Is Essential

Tracking machine breakdowns to reduce recurring failures
Measuring production losses caused by maintenance or operational issues
Supporting root cause analysis for delayed production orders
Improving machine utilization and capacity planning
Providing accurate data for productivity and efficiency reviews

Without Downtime Entry, these insights are often based on assumptions rather than facts.

Important Considerations for Users

Record downtime as soon as it happens to ensure accuracy
Use consistent and meaningful downtime reasons
Avoid missing small stoppages, as they add up over time
Review downtime reports regularly, not just for record-keeping
Treat Downtime Entry as a performance improvement tool, not a fault-finding exercise

When used correctly, Downtime Entry becomes a powerful tool in Dafater for improving manufacturing efficiency, reducing costs, and strengthening operational control.

Basic Information

Module: Manufacturing
Document Type: Other

Fields

Field Name	Label	Type	Required	Options	Description
naming_series	Naming Series	Select	✓	DT-	Auto-generated identifier series for downtime records in Dafater
workstation	Workstation / Machine	Link	✓	Workstation	Machine or workstation where downtime occurred, tracked in Dafater
operator	Operator	Link	✓	Employee	Employee responsible during downtime period, recorded in Dafater
from_time	From Time	Datetime	✓	-	Start date and time when downtime began in Dafater
to_time	To Time	Datetime	✓	-	End date and time when downtime ended in Dafater
downtime	Downtime	Float		-	Total downtime duration calculated for the selected time range
stop_reason	Stop Reason	Select	✓	, Excessive machine set up time, Unplanned mach...	Business reason explaining why machine or workstation stopped
remarks	Remarks	Text		-	Additional notes or explanations related to the downtime event

Permissions

Role	Read	Write	Create	Delete
Manufacturing Manager	✓	✓	✓	✓
System Manager	✓	✓	✓	✓
Manufacturing User	✓	✓	✓	✓

DocType	Relationship	Module
Employee	Links to	Setup
Workstation	Links to	Manufacturing