Leave Policy

Overview

Leave Policy — Business Overview

Leave Policy is a foundational business document used to define how employee leave is governed within Dafater. It clearly states the rules, entitlements, and conditions under which employees can take time off, ensuring consistency, fairness, and compliance across the organization.

What Leave Policy Is Used For

In daily business operations, the Leave Policy serves as the official reference for: - Defining employee leave entitlements - Standardizing how different types of leave are handled - Communicating management expectations regarding time off - Supporting accurate leave planning, approvals, and workforce availability

It ensures that both employees and managers have a shared understanding of leave rules, reducing disputes and operational disruptions.

Prerequisites and Setup Requirements

Before using Leave Policy, the organization should: - Clearly define its leave rules and internal HR guidelines - Decide how leave should align with labor laws and company culture - Identify which employee groups or roles the policy will apply to - Ensure management approval of the policy terms

Having clarity at this stage ensures the Leave Policy can be applied smoothly and consistently.

Typical Workflow and Business Fit

Policy Definition
HR or management creates a Leave Policy that outlines leave-related rules.
Policy Assignment
The policy is associated with employees or employee groups as part of onboarding or policy updates.
Operational Use
When employees request leave, managers refer to the Leave Policy to make informed approval decisions.
Ongoing Reference
The policy acts as a long-term reference for audits, employee inquiries, and policy reviews.

This workflow integrates the Leave Policy into everyday workforce management and planning.

Key Business Scenarios Where Leave Policy Is Essential

Employee Onboarding
New hires are informed about their leave rights and responsibilities.
Leave Request and Approval
Managers rely on the Leave Policy to approve or decline requests fairly.
Workforce Planning
Teams plan projects and coverage based on defined leave rules.
Compliance and Governance
Ensures the organization follows labor regulations and internal standards.
Policy Changes or Reviews
Supports structured updates when business needs or laws change.

Important Considerations for Users

Ensure the Leave Policy is clear, simple, and easy for employees to understand
Apply the policy consistently to avoid confusion or perceived unfairness
Review and update the policy periodically to reflect business or legal changes
Communicate policy updates clearly to all affected employees
Use the Leave Policy as a reference point, not a one-time document

In summary, Leave Policy is a critical business document in Dafater that brings structure, transparency, and fairness to how employee leave is managed across the organization.

Basic Information

Module: HR
Document Type: Other

Fields

Field Name	Label	Type	Required	Options	Description
title	Title	Data	✓	-	Policy name used for identification in Dafater
leavepolicydetails	Leave Policy Details	Table	✓	Leave Policy Detail	Defines leave types, rules, and entitlements under policy
amended_from	Amended From	Link		Leave Policy	Previous Dafater leave policy this policy amends

Child Tables

Leave Policy Details (Leave Policy Detail)

Field Name	Label	Type	Required	Options	Description
leave_type	Leave Type	Link	✓	Leave Type	Defines the category of leave governed by this policy in Dafater.
annual_allocation	Annual Allocation	Float	✓	-	Total leave days allocated annually for this leave type.

Permissions

Role	Read	Write	Create	Delete	Submit	Cancel
HR User	✓	✓	✓	✓	✓	✓
HR Manager	✓	✓	✓	✓	✓	✓
System Manager	✓	✓	✓	✓	✓	✓

DocType	Relationship	Module
Leave Allocation	Linked from	HR
Leave Control Panel	Linked from	HR
Leave Policy Assignment	Linked from	HR
Leave Policy	Links to	HR