Employee Attendance Tool

Overview

Below is a business‑focused explanation of the Employee Attendance Tool as used within Dafater.

Overview: What the Employee Attendance Tool Is Used For

The Employee Attendance Tool is a practical, time‑saving document in Dafater that helps organizations record and manage employee attendance in bulk. Instead of marking attendance employee by employee, this tool allows HR teams and supervisors to capture daily attendance for multiple employees at once, ensuring accurate payroll, leave tracking, and compliance with working hour policies.

It acts as an operational bridge between daily workforce presence and downstream processes such as salary calculation, overtime management, and absence tracking.

Prerequisites and Setup Requirements

Before using the Employee Attendance Tool, the following business setup should be in place:

Employee records must already exist in Dafater.
Employees should be assigned to:
- A company or business unit
- Departments, locations, or teams (as applicable)
Attendance policies should be defined, including:
- Working days and weekends
- Attendance statuses (Present, Absent, Half Day, etc.)
HR users or managers should have clear responsibility for attendance approval or submission.

Having this foundation ensures attendance data entered through the tool is accurate and usable across other HR and payroll processes.

Typical Workflow and Business Process Fit

A common business workflow using the Employee Attendance Tool looks like this:

Select the date and employee group
HR or a supervisor selects a specific date and filters employees by department, location, or shift.
Mark attendance in bulk
Attendance status is recorded for all selected employees in one action (e.g., Present, Absent, On Leave).
Review and submit
The data is reviewed for accuracy before submission to avoid payroll or compliance issues.
Attendance records are created
Once submitted, individual attendance records are automatically reflected in employee histories.
Downstream usage
The attendance data is then used for:
- Payroll calculations
- Overtime or deduction rules
- Leave balance updates
- Workforce reporting and analytics

This workflow makes the Employee Attendance Tool an essential daily or periodic operational activity for HR teams.

Key Business Scenarios Where It Is Essential

The Employee Attendance Tool is especially valuable in the following situations:

Organizations with large workforces where manual attendance entry would be time‑consuming
Manufacturing, retail, or field operations with daily attendance tracking needs
Centralized HR teams managing attendance for multiple departments or locations
End‑of‑month payroll preparation, when attendance accuracy directly impacts salaries
Audit and compliance reviews, where consistent attendance records are required

Important Considerations for Users

When using the Employee Attendance Tool, users should keep the following in mind:

Accuracy is critical: Incorrect attendance entries can lead to payroll disputes and employee dissatisfaction.
Timely entry matters: Attendance should be recorded daily or regularly to avoid backlogs and errors.
Clear responsibility: Organizations should define who is responsible for marking and reviewing attendance.
Consistency with policies: Attendance statuses should align with company attendance and leave rules.
Review before submission: Once attendance is submitted, changes may require additional approvals or adjustments.

Business Value Summary

The Employee Attendance Tool in Dafater simplifies attendance management by enabling fast, consistent, and centralized recording of employee presence. It reduces administrative effort, improves data reliability, and ensures attendance information flows smoothly into payroll, leave, and compliance processes—making it a core component of effective workforce management.

Basic Information

Module: HR
Document Type: Other
Type: Single (Configuration)

Fields

Field Name	Label	Type	Options	Description
date	Date	Date	-	Attendance date for recording employee presence in Dafater.
shift	Shift	Link	Shift Type	Assigned work shift applicable for attendance processing.
late_entry	Late Entry	Check	-	Indicates whether employee reported after scheduled shift start.
early_exit	Early Exit	Check	-	Indicates whether employee left before scheduled shift end.
company	Company	Link	Company	Company under which employee attendance is being managed.
branch	Branch	Link	Branch	Branch location applicable for employee attendance records.
department	Department	Link	Department	Department used to filter and manage employee attendance.
employment_type	Employment Type	Link	Employment Type	Employment category used to filter eligible employees.
designation	Designation	Link	Designation	Employee role used for attendance filtering and reporting.
employee_grade	Employee Grade	Link	Employee Grade	Grade level for grouping and managing employee attendance.
get_employees	Get Employees	Button	-	Fetch employees based on selected filters in Dafater.
unmarkedemployeeheader	Unmarked Employee Header	HTML	Unmarked Employees	Section header displaying employees with unmarked attendance.
status	Status	Select	, Present, Absent, Half Day, Work From Home	Attendance status to be applied to selected employees.
unmarkedemployeeshtml	Unmarked Employees HTML	HTML	-	Displays list of employees pending attendance marking.
horizontal_break	Horizontal Break	HTML		Visual separator between attendance sections on screen.
halfdaymarkedemployeeheader	Half Day Marked Employee Header	HTML	Employees on Half Day	Section header for employees marked as half day.
halfdaystatus	Status for Other Half	Select	Present, Absent	Attendance status for remaining half day period.
halfmarkedemployees_html	Employees on Half Day HTML	HTML	-	Displays employees marked for half day attendance.
markedattendancehtml	Marked Attendance HTML	HTML	-	Displays summary of employees with marked attendance.

Permissions

Role	Read	Write	Create	Delete	Submit	Cancel
HR Manager	✓	✓	✓

DocType	Relationship	Module
Branch	Links to	Setup
Company	Links to	Setup
Department	Links to	Setup
Designation	Links to	Setup
Employee Grade	Links to	HR
Employment Type	Links to	HR
Shift Type	Links to	HR