Track Employee Attendance

Overview

Below is a clear, business-focused explanation of the Track Employee Attendance report in Dafater HR.

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Report Overview: Track Employee Attendance

The Track Employee Attendance report provides a structured view of employee presence, absence, and attendance status over a selected period. It helps managers and HR teams monitor workforce availability, ensure policy compliance, and support accurate payroll and performance decisions.

This report is based on official attendance records and reflects how consistently employees are reporting to work according to company expectations.

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What Business Information This Report Provides

This report shows: - Which employees were present, absent, on leave, or partially present - Attendance trends over a selected date range - Department-wise or team-wise attendance patterns - Potential attendance issues such as frequent absences or irregular attendance

It acts as a single source of truth for understanding daily and historical employee attendance behavior.

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When and Why to Use This Report

You should use this report when you need to: - Review daily, weekly, or monthly employee attendance - Validate attendance before payroll processing - Identify absenteeism or attendance irregularities - Monitor workforce availability for planning and scheduling - Support discussions related to discipline, performance, or policy enforcement - Audit attendance records for compliance or internal review

This report is especially useful at month-end, before payroll closure, or during performance reviews.

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Key Columns and Their Business Meaning

Typical columns in the report include:

• Employee
  Identifies the employee whose attendance is recorded.

• Employee Name
  Makes the report easy to read and share with managers.

• Date
  The specific working day being tracked.

• Attendance Status
  Shows whether the employee was:

  • Present
  • Absent
  • On Leave
  • Half Day
    This is critical for payroll, leave balance, and compliance.

• Working Hours (if applicable)
  Indicates how many hours the employee worked, useful for shift-based or hourly roles.

• Department / Designation
  Helps analyze attendance patterns across teams or roles.

• Company / Location
  Useful for organizations with multiple branches or legal entities.

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Available Filters and Their Business Purpose

Common filters include:

• Date Range
  Focus on a specific period such as a day, week, or month.

• Employee
  Review attendance for a specific individual.

• Department
  Analyze attendance trends at a team or department level.

• Attendance Status
  Filter by Present, Absent, Leave, or Half Day to identify patterns.

• Company / Location
  Useful for multi-location or multi-entity organizations.

These filters allow managers and HR teams to quickly narrow down data and answer specific business questions.

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How to Interpret the Results for Business Decisions

• High absence frequency may indicate morale issues, workload imbalance, or policy misuse.
• Consistent attendance supports performance evaluations and workforce reliability.
• Department-level trends help managers take corrective actions or adjust staffing.
• Mismatch between expected and actual attendance highlights the need for follow-up or clarification.

The report enables data-driven conversations rather than assumption-based decisions.

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Common Use Cases and Scenarios

• Payroll Preparation
  Confirm payable days and validate leave and absence records.

• Manager Review Meetings
  Discuss attendance patterns with team members.

• HR Compliance and Audits
  Ensure attendance records align with company policy and labor regulations.

• Workforce Planning
  Identify departments with frequent absenteeism and plan backups.

• Performance and Disciplinary Reviews
  Use attendance data as supporting evidence in evaluations.

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Summary

The Track Employee Attendance report in Dafater HR is a practical tool for maintaining workforce discipline, ensuring payroll accuracy, and supporting informed management decisions. It transforms daily attendance records into actionable business insights that improve accountability and operational efficiency.

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Report Information

• Module: Dafater HR
• Related DocType: Attendance
• Report Type: Script Report
• Standard: Yes