Loan Details Report

Overview

Below is a business-focused explanation of the Loan Details Report, written for practical use by HR, finance, and management teams.

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Loan Details Report

Module: Dafater HR
Report Type: Script Report
Based On: Loan

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Overview – What This Report Provides

The Loan Details Report gives a complete view of employee loans within the organization. It consolidates loan-related information such as loan amounts, repayment status, outstanding balances, and employee details into a single, easy-to-review report.

This report helps the business track how much money has been loaned to employees, how much has been recovered, and what remains outstanding at any point in time.

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When and Why to Use This Report

You should use the Loan Details Report when you need to:

• Monitor all active and closed employee loans
• Track outstanding loan balances for financial planning
• Review loan recovery through payroll deductions
• Support payroll processing and reconciliation
• Ensure compliance with internal loan policies
• Prepare data for audits, management reviews, or budgeting

This report is especially useful on a monthly basis, before payroll processing, or during financial reviews.

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Key Columns and Their Business Meaning

While exact column names may vary, the report typically includes the following important business fields:

• Loan ID / Loan Reference
  A unique identifier for each loan, used for tracking and follow-up.

• Employee
  Shows which employee has taken the loan, allowing HR and finance teams to link loans to individuals.

• Loan Type
  Indicates the nature of the loan (for example, salary advance, personal loan, emergency loan), helping assess policy compliance.

• Loan Amount
  The total amount granted to the employee.

• Disbursement Date
  When the loan amount was given to the employee.

• Repayment Start Date
  When deductions or repayments begin, important for payroll planning.

• Total Repaid Amount
  How much of the loan has already been recovered.

• Outstanding Amount / Balance
  The remaining amount to be recovered. This is critical for financial exposure and cash flow analysis.

• Repayment Status
  Indicates whether the loan is active, fully paid, or closed.

• Monthly Installment (EMI)
  The amount deducted per payroll cycle, useful for payroll validation.

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Available Filters and Their Business Purpose

The Loan Details Report usually offers filters to narrow down information, such as:

• Employee
  To view loan details for a specific employee, useful for employee inquiries or exit processing.

• Loan Type
  To analyze specific categories of loans and assess policy usage.

• Company / Department
  Helps management review loan exposure by organizational unit.

• Loan Status (Active / Closed)
  To focus on current liabilities or review historical loans.

• Date Range (Disbursement or Repayment Period)
  Useful for period-based analysis, audits, and financial reporting.

These filters allow decision-makers to quickly focus on relevant data without reviewing the entire loan portfolio.

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How to Interpret the Results for Business Decisions

• High Outstanding Balances
  May indicate increased financial exposure and the need to review loan approval policies.

• Large Number of Active Loans
  Could signal employee financial stress or frequent reliance on loans, prompting HR interventions.

• Delayed or Low Repayment Progress
  Helps identify potential recovery risks and take early action.

• Loan Distribution by Department or Type
  Supports policy review and ensures fairness and consistency across the organization.

• Closed vs Active Loans Ratio
  Indicates how efficiently loans are being recovered over time.

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Common Use Cases and Scenarios

• Monthly Payroll Review
  Finance teams use the report to verify loan deductions before payroll is processed.

• Employee Exit or Clearance
  HR checks outstanding loan balances before final settlement.

• Internal Audits and Compliance Checks
  Auditors review loan amounts, repayments, and approvals using this report.

• Management Review Meetings
  Leadership evaluates total loan exposure and recovery performance.

• Policy Evaluation
  HR and finance teams assess whether loan policies need adjustment based on usage trends.

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Summary

The Loan Details Report is a critical business tool in Dafater HR for maintaining transparency, financial control, and accountability around employee loans. It supports informed decision-making by providing clear visibility into loan amounts, repayments, and outstanding balances across the organization.

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Report Information

• Module: Dafater HR
• Related DocType: Loan
• Report Type: Script Report
• Standard: Yes