Asset Movement

Overview

Asset Movement — Business Overview

Asset Movement is used to formally record and control the physical movement of company-owned assets within the organization. It ensures that every transfer of an asset—from one location, department, or responsible person to another—is documented, approved, and traceable.

This document helps Dafater maintain accurate asset ownership, location accountability, and audit readiness throughout the asset’s lifecycle.

What Asset Movement Is Used For

In day-to-day business operations, Asset Movement is used to: - Track where assets are physically located at any point in time
- Record changes in asset responsibility between employees or departments
- Maintain transparency and accountability for high-value or sensitive assets
- Support audits, compliance, and internal controls

It does not create or dispose of assets; instead, it documents how assets are moved and reassigned internally.

Prerequisites and Setup Requirements

Before using Asset Movement, the business should ensure: - Assets are already registered in Dafater
- Locations (such as offices, warehouses, or branches) are clearly defined
- Employees or departments responsible for assets are properly set up
- Internal policies exist for approving and documenting asset transfers

Having clear asset ownership and movement policies improves the accuracy and usefulness of this document.

Typical Workflow in Business Processes

A common business workflow using Asset Movement looks like this:

Movement Need Identified
An asset needs to be relocated or reassigned (e.g., employee transfer, office relocation, project allocation).
Asset Movement Record Created
The asset, current location or custodian, and new location or custodian are recorded.
Review and Approval
The movement is reviewed to ensure it aligns with company policies.
Physical Movement of Asset
The asset is physically moved as planned.
Record Confirmation
The Asset Movement document serves as official proof of the transfer.

This process ensures that physical actions are backed by proper documentation.

Key Business Scenarios Where Asset Movement Is Essential

Asset Movement is especially important in scenarios such as: - Transferring laptops or equipment when employees change roles or departments
- Moving machinery or tools between sites or projects
- Relocating office assets during branch expansion or consolidation
- Assigning assets temporarily for events, audits, or special tasks
- Maintaining asset traceability in regulated or audited environments

Without this document, assets can easily become untracked or disputed.

Important Considerations for Users

Always record movements before or immediately after the physical transfer
Ensure the correct asset, location, and responsible person are selected
Use Asset Movement consistently to avoid gaps in asset history
Treat this document as an accountability record, not just a formality
Regularly review asset movements to detect misuse or inefficiencies

Business Value Summary

Asset Movement plays a critical role in safeguarding company assets, improving operational transparency, and supporting compliance. By consistently using this document, Dafater helps businesses reduce asset loss, clarify responsibility, and maintain reliable asset records across the organization.

Basic Information

Module: Assets
Document Type: Other

Fields

Field Name	Label	Type	Required	Options	Description
company	Company	Link	✓	Company	Company within Dafater owning or receiving the assets
purpose	Purpose	Select	✓	, Issue, Receipt, Transfer, Transfer and Issue	Reason for asset movement such as issue, receipt, or transfer
transaction_date	Transaction Date	Datetime	✓	-	Date and time when the asset movement is executed
assets	Assets	Table	✓	Asset Movement Item	List of assets being issued, received, or transferred
reference_doctype	Reference Document Type	Link		DocType	Related Dafater document type linked to this asset movement
reference_name	Reference Document Name	Dynamic Link		reference_doctype	Specific reference document linked based on selected document type
amended_from	Amended From	Link		Asset Movement	Original asset movement record that this document amends

Child Tables

Assets (Asset Movement Item)

Field Name	Label	Type	Required	Options	Description
company	Company	Link		Company	Company owning and managing the asset movement within Dafater.
asset	Asset	Link	✓	Asset	Specific asset being transferred or reassigned in Dafater.
source_location	Source Location	Link		Location	Current physical location of the asset before movement.
from_employee	From Employee	Link		Employee	Employee currently responsible for the asset before transfer.
asset_name	Asset Name	Data		-	Readable name or identifier of the asset for reference.
target_location	Target Location	Link		Location	Destination location where the asset will be moved.
to_employee	To Employee	Link		Employee	Employee who will receive responsibility for the asset.

Permissions

Role	Read	Write	Create	Delete	Submit	Cancel
Accounts Manager	✓	✓	✓	✓	✓	✓
Stock Manager	✓	✓	✓	✓	✓	✓
System Manager	✓	✓	✓	✓	✓	✓

DocType	Relationship	Module
Asset Movement	Links to	Assets
Company	Links to	Setup