Unreconcile Payment
Overview
Unreconcile Payment – Business Overview
Unreconcile Payment is a business control document in Dafater used to reverse or undo the matching of a payment against invoices or other financial documents. It allows finance teams to correct situations where a payment was previously applied incorrectly or needs to be reopened for reassignment.
This document does not create new transactions. Instead, it adjusts how existing payments are linked, helping maintain accurate receivables, payables, and financial reports.
Purpose in Business Operations
In day-to-day accounting, payments are often matched (reconciled) against invoices, bills, or credit notes. Sometimes, these reconciliations need to be undone due to errors, changes, or new information.
Unreconcile Payment is used to:
- Remove an incorrect payment-to-invoice match
- Reopen invoices or bills that were wrongly marked as paid
- Allow payments to be reassigned to the correct customer, supplier, or document
- Ensure financial statements reflect the true outstanding balances
This ensures financial accuracy without deleting or re-entering transactions.
Prerequisites and Setup Requirements
Before using Unreconcile Payment, the following must already be in place:
- A payment must already exist in Dafater
- The payment must have been reconciled (applied) to an invoice or similar document
- The user must have appropriate accounting authority to adjust reconciliations
- The accounting period should be open and allow adjustments
This document is typically handled by accounting or finance staff.
Typical Workflow and Business Process Fit
Identify the Issue
The finance team identifies a payment that was reconciled incorrectly (wrong invoice, wrong amount, or wrong party).Create an Unreconcile Payment
The user selects the relevant payment and specifies which reconciliation should be undone.Review and Confirm
The impact is reviewed to ensure invoices and balances will reflect the correct status after unreconciliation.Submit the Unreconcile Payment
Once confirmed, the payment is detached from the invoice or document.Next Action
- The payment can be reconciled again to the correct document
- Or left unreconciled until clarification is received
This process fits into regular month-end corrections, audit preparation, and customer or supplier dispute resolution.
Key Business Scenarios Where It Is Essential
Payment Applied to the Wrong Invoice
A customer payment was matched to an incorrect invoice and needs correction.Overpayment or Partial Payment Adjustments
A payment was fully reconciled but should have been split across multiple invoices.Customer or Supplier Disputes
A payment is disputed and must be temporarily removed from reconciliation.Data Entry or Allocation Errors
Manual reconciliation errors need to be reversed without deleting records.Audit and Compliance Corrections
Auditors request corrections to how payments were applied in prior transactions.
Important Considerations for Users
- Unreconciling a payment changes outstanding balances, so it should be done carefully
- Always verify the correct invoice or document before unreconciling
- Communicate with sales, procurement, or customer service teams if the change affects them
- Keep proper justification for unreconciliation for audit and reporting purposes
- Reconcile the payment again promptly if the correct allocation is known
Summary
Unreconcile Payment is a critical financial correction tool in Dafater. It provides businesses with flexibility to fix reconciliation mistakes, maintain accurate financial records, and ensure transparency without disrupting original transactions. When used responsibly, it supports clean accounting, better audits, and trustworthy financial reporting.
Basic Information
- Module: Accounts
- Document Type: Other
Fields
| Field Name | Label | Type | Required | Options | Description |
|---|---|---|---|---|---|
| company | Company | Link | Company | Company under Dafater where the unreconciliation is performed | |
| voucher_type | Voucher Type | Link | DocType | Type of Dafater voucher to be unreconciled | |
| voucher_no | Voucher No | Dynamic Link | voucher_type | Specific Dafater voucher selected for unreconciliation | |
| get_allocations | Get Allocations | Button | - | Fetch existing payment allocations for selected Dafater voucher | |
| allocations | Allocations | Table | Unreconcile Payment Entries | List of payment allocations to be unreconciled in Dafater | |
| amended_from | Amended From | Link | Unreconcile Payment | Reference to original Dafater unreconcile payment document |
Child Tables
Allocations (Unreconcile Payment Entries)
| Field Name | Label | Type | Required | Options | Description |
|---|---|---|---|---|---|
| account | Account | Data | - | Ledger account associated with the payment entry | |
| party_type | Party Type | Data | - | Type of party involved, such as Customer or Supplier | |
| party | Party | Data | - | Specific customer, supplier, or party linked to payment | |
| reference_doctype | Reference Type | Link | DocType | Document type against which the payment was previously allocated | |
| reference_name | Reference Name | Dynamic Link | reference_doctype | Specific document reference linked to the payment allocation | |
| allocated_amount | Allocated Amount | Currency | account_currency | Amount previously allocated against the referenced document | |
| account_currency | Account Currency | Link | Currency | Currency in which the account and amounts are maintained | |
| unlinked | Unlinked | Check | - | Indicates whether the payment allocation has been removed |
Permissions
| Role | Read | Write | Create | Delete | Submit | Cancel |
|---|---|---|---|---|---|---|
| Accounts User | ✓ | ✓ | ✓ | ✓ | ✓ | |
| Accounts Manager | ✓ | ✓ | ✓ | ✓ | ✓ |
Related DocTypes
| DocType | Relationship | Module |
|---|---|---|
| Company | Links to | Setup |
| Unreconcile Payment | Links to | Accounts |