POS Opening Entry
Overview
POS Opening Entry – Business Overview
POS Opening Entry is a control document used in Dafater to formally start a Point of Sale (POS) session. It confirms that a cashier or sales staff has begun their shift with an agreed opening cash balance and is authorized to process sales for the day or shift.
This document creates accountability at the very beginning of POS operations and ensures that all sales and cash movements during the session are properly tracked.
What POS Opening Entry Is Used For
In daily business operations, POS Opening Entry is used to: - Record the starting cash amount in the POS drawer - Assign responsibility for the POS to a specific user or cashier - Mark the official start of a POS shift or selling period - Ensure accurate cash reconciliation at the end of the shift
It acts as the foundation for all POS sales transactions that follow.
Prerequisites Before Using POS Opening Entry
Before creating a POS Opening Entry, the following should be in place: - A configured POS setup with defined payment methods (cash, card, etc.) - Assigned users or cashiers responsible for POS operations - Clear internal policies for cash handling and shift management - Opening cash amount physically counted and verified
These preparations ensure smooth POS operations and prevent discrepancies later.
Typical Workflow in Business Processes
Shift Start
At the beginning of a shift, the cashier counts the cash available in the drawer.Create POS Opening Entry
The cashier records the opening balance and confirms readiness to start selling.POS Sales Activity
All POS sales during the shift are linked to this opening entry.Shift Monitoring
Supervisors can see which POS sessions are active and who is responsible.End-of-Shift Closure
The POS Opening Entry is later matched with a closing record to reconcile cash and sales.
This workflow ensures transparency and financial control throughout the sales cycle.
Key Business Scenarios Where POS Opening Entry Is Essential
- Retail stores managing multiple cashiers and shifts
- Restaurants and cafés operating with daily or shift-based POS sessions
- Pharmacies and convenience stores with strict cash control requirements
- High-volume sales environments where accurate cash tracking is critical
In all these cases, POS Opening Entry helps prevent cash shortages, overages, and disputes.
Important Considerations for Users
- Always verify the physical cash amount before submitting the POS Opening Entry
- Only authorized users should create or approve POS opening records
- Never start POS sales without an active POS Opening Entry
- Ensure each shift has its own opening entry for clear accountability
- Review opening entries regularly to identify patterns or issues in cash handling
Business Value
By using POS Opening Entry, businesses using Dafater gain better cash control, clearer staff accountability, and more reliable financial reporting. It is a small but critical step that protects revenue and strengthens daily POS operations.
Basic Information
- Module: Accounts
- Document Type: Other
Fields
| Field Name | Label | Type | Required | Options | Description |
|---|---|---|---|---|---|
| periodstartdate | Period Start Date | Datetime | ✓ | - | Date and time when POS session starts in Dafater. |
| periodenddate | Period End Date | Date | - | Date when POS session ends and closing is expected. | |
| status | Status | Select | Draft, Open, Closed, Cancelled | Current lifecycle status of the POS opening entry. | |
| posting_date | Posting Date | Date | ✓ | - | Accounting date used for posting transactions in Dafater. |
| setpostingdate | Set Posting Date | Check | - | Enable to manually set posting date for this entry. | |
| company | Company | Link | ✓ | Company | Company under which the POS opening entry is created. |
| pos_profile | POS Profile | Link | ✓ | POS Profile | POS configuration profile applied for this opening session. |
| posclosingentry | POS Closing Entry | Data | - | Linked POS closing entry created after session closure. | |
| user | Cashier | Link | ✓ | User | Cashier responsible for the POS session in Dafater. |
| balance_details | Opening Balance Details | Table | ✓ | POS Opening Entry Detail | Denomination-wise opening cash and payment balances. |
| amended_from | Amended From | Link | POS Opening Entry | Reference to original POS opening entry being amended. |
Child Tables
Opening Balance Details (POS Opening Entry Detail)
| Field Name | Label | Type | Required | Options | Description |
|---|---|---|---|---|---|
| modeofpayment | Mode of Payment | Link | ✓ | Mode of Payment | Selected payment method for POS opening in Dafater |
| opening_amount | Opening Amount | Currency | ✓ | company:company_currency | Initial cash or balance amount at POS opening |
Permissions
| Role | Read | Write | Create | Delete | Submit | Cancel |
|---|---|---|---|---|---|---|
| System Manager | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| Sales Manager | ✓ | ✓ | ✓ | ✓ | ✓ | |
| Administrator | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
Related DocTypes
| DocType | Relationship | Module |
|---|---|---|
| POS Closing Entry | Linked from | Accounts |
| Company | Links to | Setup |
| POS Opening Entry | Links to | Accounts |
| POS Profile | Links to | Accounts |
| User | Links to | Core |