Cashier Closing

Overview

Cashier Closing – Business Overview

Cashier Closing is a business document used in Dafater to formally close a cashier’s working shift and confirm that all cash and payment transactions are complete, accurate, and accounted for. It acts as an official end‑of‑day or end‑of‑shift record for cash handling activities.

Purpose in Business Operations

Cashier Closing is used to: - Confirm the total cash and payment amounts handled by a cashier during a shift - Compare actual cash on hand with expected amounts from sales and receipts - Record shortages or overages in a controlled and transparent way - Create accountability for cashiers and improve financial control - Provide management with a clear snapshot of daily cash movement

It ensures that daily cash operations are properly wrapped up before moving to the next business day or shift.

Prerequisites and Setup Requirements

Before using Cashier Closing, the following should be in place: - Cashiers must be assigned and authorized to handle cash or payments - Payment methods (cash, cards, wallets, etc.) should be defined - Daily sales, receipts, or collection transactions should already be recorded - Clear business rules should exist for handling cash differences (short or excess)

This ensures that the closing process is accurate and meaningful.

Typical Workflow

Cashier completes daily or shift transactions
The cashier processes sales, collections, or payments throughout their shift.
Cash counting and review
At the end of the shift, the cashier counts physical cash and reviews other payment totals.
Create Cashier Closing record
The cashier or supervisor records the totals in the Cashier Closing document.
Variance review
Any difference between expected and actual amounts is identified and documented.
Approval or confirmation
A supervisor or finance user reviews and confirms the closing.
Shift officially closed
The cashier’s session is closed, and the next shift or business day can begin.

Key Business Scenarios Where It Is Essential

Retail stores closing daily cash counters
Branch offices handling walk‑in customer payments
Service desks collecting fees or installments
Hospitality or healthcare front desks managing daily collections
Any business where multiple cashiers operate in shifts

Cashier Closing is especially critical in environments with frequent cash handling and high transaction volumes.

Important Considerations for Users

Always perform Cashier Closing at the end of each shift to avoid confusion
Count cash carefully before submitting the document
Clearly explain and record any shortages or excess amounts
Do not mix transactions from different shifts or cashiers
Ensure timely review by supervisors or finance teams

Business Value

By using Cashier Closing consistently, businesses using Dafater gain: - Stronger cash control - Reduced risk of fraud or errors - Clear cashier accountability - Accurate daily financial reporting - Smoother audits and reconciliations

In summary, Cashier Closing is a vital operational control tool that ensures cash handling remains accurate, transparent, and well‑managed across the business.

Basic Information

Module: Accounts
Document Type: Other

Fields

Field Name	Label	Type	Required	Options	Description
naming_series	Series	Select		POS-CLO-	Auto-generated Dafater series for cashier closing records
user	User	Link	✓	User	Dafater user responsible for the cashier shift closing
date	Date	Date		-	Business date for the cashier closing activity
from_time	From Time	Time	✓	-	Shift start time for cashier transaction tracking
time	To Time	Time	✓	-	Shift end time for cashier transaction tracking
expense	Expense	Float		-	Total expenses paid by cashier during the shift
custody	Custody	Float		-	Cash held in custody by the cashier
returns	Returns	Float		-	Total sales returns processed during the shift
outstanding_amount	Outstanding Amount	Float		-	Uncollected amount remaining at shift closing
payments	Payments	Table		Cashier Closing Payments	Payment mode-wise collections recorded in Dafater
net_amount	Net Amount	Float		-	Net cash amount after expenses, returns, and adjustments
amended_from	Amended From	Link		Cashier Closing	Reference to the original Dafater cashier closing record

Child Tables

Payments (Cashier Closing Payments)

Field Name	Label	Type	Required	Options	Description
modeofpayment	Mode of Payment	Link	✓	Mode of Payment	Payment method used for cashier closing in Dafater.
amount	Amount	Float		-	Total amount collected for this payment mode in Dafater.

Permissions

Role	Read	Write	Create	Delete	Submit	Cancel
System Manager	✓	✓	✓	✓	✓

DocType	Relationship	Module
Cashier Closing	Links to	Accounts
User	Links to	Core