Stock Qty vs Serial No Count

Overview

Below is a business-focused explanation of the report “Stock Qty vs Serial No Count”, written for practical day-to-day usage in Dafater.

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Stock Qty vs Serial No Count – Business Explanation

What This Report Provides

The Stock Qty vs Serial No Count report compares the physical stock quantity recorded in the system with the number of serial numbers maintained for each item.
It highlights mismatches between how much stock Dafater believes is available and how many individually tracked units (serial numbers) actually exist.

In simple terms, this report answers: - Do my stock quantities and serial number records match? - Are there missing, extra, or incorrectly recorded serial numbers?

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When and Why to Use This Report

This report is especially useful when: - Managing serialized items such as electronics, machinery, medical devices, or high-value assets - Preparing for stock audits or physical verification - Investigating inventory discrepancies - Before financial closing, internal audits, or compliance checks - Ensuring accuracy before sales, delivery, or asset handover

The main purpose is to protect inventory accuracy, reduce losses, and ensure reliable reporting.

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Key Columns and Their Business Meaning

While column names may vary slightly, the report typically includes:

• Item Code / Item Name
  Identifies the product being reviewed.

• Warehouse
  Shows where the stock is physically stored. Useful for location-based checks.

• Stock Quantity
  The quantity of the item recorded in Dafater based on stock movements.

• Serial No Count
  The total number of serial numbers linked to that item in the same warehouse.

• Difference (Qty vs Serial Count)
  Highlights mismatches:

  • Zero difference → Records are accurate
  • Positive difference → Stock quantity is higher than serial numbers (missing serials)
  • Negative difference → More serial numbers than stock quantity (extra or incorrect serials)

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Available Filters and Their Business Purpose

Common filters include:

• Item
  Focus on a specific product or model.

• Item Group
  Review a category of items, such as laptops, machines, or tools.

• Warehouse
  Analyze discrepancies at a specific location or branch.

• Company
  Useful when managing multiple legal entities within Dafater.

• Show Only Differences
  Quickly isolate problem items that need attention.

These filters help managers narrow down issues and prioritize corrective actions.

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How to Interpret the Results for Business Decisions

• Stock Qty = Serial No Count
  ✅ Inventory records are healthy and reliable.

• Stock Qty > Serial No Count
  ⚠ Risk of untracked items. Possible causes:

  • Serial numbers not recorded during receipt
  • Data entry gaps during stock movement

• Stock Qty < Serial No Count
  ⚠ Risk of overstated inventory. Possible causes:

  • Duplicate serial numbers
  • Serial numbers not removed during delivery or disposal

Business action may include: - Stock reconciliation - Internal investigation - Process correction for receiving, issuing, or transferring stock

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Common Use Cases and Scenarios

• Inventory Audit Preparation
  Identify discrepancies before physical verification.

• High-Value Item Control
  Ensure every unit has a valid serial number.

• Warehouse Accountability
  Compare accuracy across multiple locations.

• Sales & Delivery Readiness
  Confirm serial availability before customer delivery.

• Compliance & Governance
  Support internal controls and audit requirements.

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Business Value Summary

The Stock Qty vs Serial No Count report helps businesses: - Maintain accurate inventory records - Reduce financial and operational risk - Improve audit readiness - Strengthen control over serialized items

It is a critical report for any organization that relies on precise tracking of individual stock units within Dafater.

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Report Information

• Module: Stock
• Related DocType: Item
• Report Type: Script Report
• Standard: Yes