Stock Ledger

Overview

Below is a business‑focused explanation of the Stock Ledger report in Dafater, written for operational, finance, and management users.

Stock Ledger – Business Overview

What Business Information This Report Provides

The Stock Ledger report is a detailed, transaction‑level view of inventory movement over time. It shows every increase and decrease in stock, item by item and warehouse by warehouse, along with the resulting stock balance and valuation after each transaction.

From a business perspective, this report answers: - What happened to my stock on a specific date or period? - Why did stock levels or stock value change? - What is the exact stock balance at any point in time?

It acts as the financial and operational audit trail of inventory.

When and Why to Use This Report

You should use the Stock Ledger when you need accuracy, traceability, and accountability for inventory.

Typical reasons to use it: - Investigating stock discrepancies - Auditing inventory movements - Understanding cost changes in inventory - Reconciling physical stock with system stock - Supporting financial closing and valuation reviews - Tracking historical stock levels

Unlike summary reports, this report shows how the numbers were built, not just the final totals.

Key Columns and Their Business Meaning

Column Business Meaning
Date & Time When the stock movement occurred. Useful for audits and timeline analysis.
Item The product or material affected.
Warehouse Where the stock was stored or moved from/to.
Voucher Type The business transaction that caused the movement (e.g., Purchase, Sales, Transfer, Adjustment).
Voucher No The reference document for traceability and investigation.
Actual Quantity The quantity added (+) or removed (–) in this transaction.
Balance Quantity The running stock balance after this transaction. This shows stock position at any moment.
Incoming Rate Cost rate applied for incoming stock (used for valuation).
Valuation Rate Current cost per unit after this transaction.
Stock Value Total value of stock after the transaction.
Company The business entity to which the stock belongs.

Available Filters and Their Business Purpose

Filter Business Purpose
Company Focus on a specific legal entity or business unit.
From Date / To Date Review stock movements for a specific period (month, quarter, audit period).
Item Analyze movement and valuation of a specific product.
Warehouse Monitor stock behavior at a specific location or store.
Voucher Type Isolate movements caused by sales, purchases, transfers, or adjustments.
Batch / Serial No (if applicable) Track regulated, high‑value, or perishable items.

These filters allow business users to narrow down large volumes of data into meaningful insights.

How to Interpret the Results for Business Decisions

1. Stock Balance Accuracy
- Compare Balance Quantity with physical stock counts. - Differences may indicate process gaps, timing issues, or incorrect postings.

2. Cost and Valuation Trends
- Monitor Valuation Rate changes to understand cost fluctuations. - Useful for pricing decisions, margin analysis, and supplier negotiations.

3. Transaction Verification
- Use Voucher Type and Voucher No to verify whether movements were valid and approved. - Helps identify unauthorized or incorrect entries.

4. Period‑End Stock Validation
- Use the report to confirm closing stock quantity and value for financial reporting.

Common Use Cases and Scenarios

Inventory Audit
Auditors use the Stock Ledger to trace every stock movement and validate inventory balances.

Stock Discrepancy Investigation
When system stock doesn’t match physical stock, this report helps identify: - When the difference started - Which transaction caused it

Cost Review & Margin Analysis
Finance teams review valuation changes to assess their impact on cost of goods sold and profitability.

Operational Control
Warehouse managers monitor stock movement patterns to detect unusual adjustments or frequent corrections.

Regulatory or Management Reporting
Provides a reliable transaction history for compliance, internal reviews, and management assurance.

Summary

The Stock Ledger report in Dafater is the most detailed and authoritative inventory report. It is essential for: - Transparency - Accuracy - Audit readiness - Informed inventory and financial decisions

Whenever inventory accuracy matters, this report is the first place to look.

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Report Information