Stock Balance
Overview
Below is a business-focused explanation of the Stock Balance report in Dafater, written for operational, finance, and management users.
Stock Balance Report – Business Overview
What Business Information This Report Provides
The Stock Balance report gives a snapshot of inventory quantities and values for each item across warehouses as of a selected date.
It answers a fundamental business question:
“What stock do we have, where is it, and what is it worth right now?”
The report consolidates stock movements from the Stock Ledger and presents: - Opening stock - Inward and outward movements - Current available quantity - Stock valuation
This makes it a critical tool for inventory control, financial accuracy, and operational planning.
When and Why to Use This Report
You should use the Stock Balance report when you need to:
- Check current stock availability before sales, manufacturing, or purchasing
- Review inventory valuation for accounting or management reporting
- Identify overstocked or understocked items
- Support month-end, quarter-end, or year-end closing
- Validate stock levels during audits or internal reviews
It is especially useful for decision-making where timing and accuracy of stock data directly impact cost, revenue, and customer service.
Key Columns and Their Business Meaning
| Column | Business Meaning |
|---|---|
| Item Code / Item Name | Identifies the product or material being tracked |
| Warehouse | Shows where the stock is physically stored |
| Opening Quantity | Stock available at the beginning of the selected period |
| In Quantity | Total stock received during the period (purchases, production, transfers in) |
| Out Quantity | Total stock issued during the period (sales, consumption, transfers out) |
| Balance Quantity | Current usable stock available |
| Valuation Rate | Average cost per unit of the item |
| Balance Value | Total financial value of the available stock |
| UOM | Unit of Measure used for business transactions |
These columns help connect physical inventory with its financial impact.
Available Filters and Their Business Purpose
| Filter | Business Purpose |
|---|---|
| Company | View stock for a specific legal entity |
| As On Date | See stock position at a specific point in time |
| Warehouse | Analyze stock at a specific location |
| Item / Item Group | Focus on specific products or categories |
| Brand | Evaluate inventory by brand for sales or marketing decisions |
| Include Zero Stock Items | Identify inactive or discontinued items |
| Valuation Field | Choose how inventory value is calculated |
Filters allow managers to narrow the view and analyze inventory from operational, financial, or strategic perspectives.
How to Interpret the Results for Business Decisions
High balance quantity with low movement
→ Possible overstock or slow-moving items; consider promotions or reduced purchasingLow or zero balance quantity
→ Risk of stockouts; plan replenishment or productionHigh stock value concentrated in few items
→ Capital tied up in inventory; review demand forecastingMismatch between expected and actual stock
→ Possible operational issues, data errors, or shrinkageWarehouse-wise imbalance
→ Opportunity to redistribute stock internally instead of purchasing more
The report helps ensure right stock, right place, right time, right cost.
Common Use Cases and Scenarios
Sales Planning
- Confirm stock availability before committing to customer orders
Purchase Planning
- Identify items that need replenishment and avoid excess buying
Finance & Accounting
- Validate inventory valuation for financial statements
Warehouse Management
- Monitor warehouse utilization and stock distribution
Audit & Compliance
- Support physical stock verification and audit requirements
Management Review
- Understand how much capital is locked in inventory and where
Business Value Summary
The Stock Balance report in Dafater transforms raw stock movements into clear, actionable inventory insights.
It supports better cash flow management, operational efficiency, and informed decision-making across sales, procurement, finance, and operations.
Report Information
- Module: Stock
- Related DocType: Stock Ledger Entry
- Report Type: Script Report
- Standard: Yes