Serial No Ledger

Overview

Below is a clear, business‑focused explanation of the Serial No Ledger report in Dafater.

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Serial No Ledger – Business Explanation

What business information this report provides

The Serial No Ledger report gives a complete movement history of each serial‑numbered item in your business. It shows where a specific serial number has been, when it moved, and through which business transaction.

This report helps you track: - Receipt of serialized products - Internal transfers between locations - Sales, returns, and replacements - Ownership and location history of each serial number

It acts as a lifecycle record for every serialized asset or product.

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When and why to use this report

Use this report when you need: - Full traceability of high‑value or regulated items - Proof of where a specific serial number is currently located - Investigation of missing, damaged, or disputed items - Support for warranty, service, or compliance checks - Audit and inventory verification for serialized stock

It is especially important for businesses dealing with electronics, machinery, medical devices, or any product where each unit must be tracked individually.

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Key columns and what they mean for business

• Date

  • The business date when the movement occurred.
  • Helps establish timelines for receipt, sale, or transfer.

• Serial No

  • The unique identity of the individual item.
  • Core reference for tracking ownership and history.

• Item

  • The product name linked to the serial number.
  • Useful when analyzing trends across product types.

• Warehouse

  • The location where the serial number was stored after the transaction.
  • Helps confirm current stock location.

• In / Out

  • Indicates whether the serial number entered or left a warehouse.
  • Useful for understanding stock flow direction.

• Voucher Type

  • The type of business transaction (e.g., Purchase, Sale, Transfer).
  • Shows why the serial number moved.

• Voucher No

  • The specific business document that caused the movement.
  • Useful for audits, investigations, or cross‑checking records.

• Company

  • Identifies which legal entity owns the serial number.
  • Important for multi‑company operations.

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Available filters and their business purpose

• Serial No

  • Focus on one specific item for investigation or verification.

• Item

  • Review movement history for all serial numbers of a product.

• Warehouse

  • Analyze serialized stock movement at a specific location.

• Date Range

  • Review movements during a specific period (monthly, quarterly, audit period).

• Voucher Type

  • Isolate movements caused by sales, purchases, or internal transfers.

• Company

  • Separate data when operating multiple business entities.

These filters allow managers to quickly narrow down large datasets into actionable insights.

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How to interpret the results for business decisions

• Identify current location

  • The most recent entry for a serial number shows where it is now.

• Validate sales and deliveries

  • Confirm that the correct serial numbers were sold or delivered.

• Investigate discrepancies

  • Detect missing or wrongly transferred serialized items.

• Support warranty and service claims

  • Verify purchase dates, ownership, and transaction history.

• Audit compliance

  • Demonstrate traceability for regulated or high‑value goods.

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Common use cases and scenarios

• Customer dispute

  • Verify whether a claimed serial number was sold to a specific customer.

• Warranty validation

  • Confirm purchase and delivery dates before approving service or replacement.

• Stock audit

  • Match physical serial numbers with recorded system movements.

• Internal transfer review

  • Check whether serialized items were correctly moved between locations.

• Loss or theft investigation

  • Trace the last known transaction and location of a missing serial number.

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Summary

The Serial No Ledger report in Dafater is a critical control and traceability tool for businesses handling serialized inventory. It ensures transparency, accountability, and confidence in stock movements—supporting better operational control, customer service, and compliance.

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Report Information

• Module: Stock
• Related DocType: Stock Ledger Entry
• Report Type: Script Report
• Standard: Yes