Purchase Receipt Trends

Overview

Below is a business-focused explanation of the Purchase Receipt Trends report, written for practical use within Dafater.

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Purchase Receipt Trends – Business Overview

What Business Information This Report Provides

The Purchase Receipt Trends report shows how incoming goods from suppliers change over time. It highlights patterns in purchase receipts based on quantity and value, helping businesses understand procurement volume trends, supplier delivery behavior, and inventory inflow movement.

This report answers key questions such as: - Are we receiving more or fewer goods compared to previous periods? - Which suppliers are delivering the most stock over time? - Are certain items or categories increasing or declining in purchases? - How consistent is our supply chain activity?

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When and Why to Use This Report

You should use this report when you want to: - Monitor purchase and inventory inflow trends over weeks, months, or years - Review supplier performance in terms of delivery volume - Support inventory planning and demand forecasting - Analyze procurement spending patterns - Prepare data for budgeting and negotiations with suppliers

It is especially useful during: - Monthly or quarterly business reviews - Inventory planning cycles - Supplier evaluation and contract renewal discussions - Cost control and working capital analysis

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Key Columns and Their Business Meaning

While the exact layout may vary based on filters, the report typically includes:

• Period (Date / Month / Year)
  Shows the time frame for which purchase receipts are grouped. Helps track trends over time.

• Purchase Receipt Quantity
  Total quantity of items received during the selected period. Indicates physical stock inflow.

• Purchase Receipt Value
  Total monetary value of received goods. Helps analyze procurement spending trends.

• Item or Item Group
  Shows which products or categories are being received. Useful for category-level planning.

• Supplier
  Identifies which suppliers contributed to the receipts. Helps assess supplier dependency and performance.

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Available Filters and Their Business Purpose

Common filters in this report include:

• Company
  View purchase receipt trends for a specific business entity.

• Date Range
  Analyze trends for a specific period such as monthly, quarterly, or yearly.

• Supplier
  Focus on receipts from a particular supplier to assess delivery volume and consistency.

• Item / Item Group
  Understand trends for specific products or categories.

• Warehouse
  Review which locations are receiving stock and how inventory is distributed.

• Based On (Quantity or Value)
  Choose whether the trend should reflect physical volume or financial impact.

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How to Interpret the Results for Business Decisions

• Increasing Trend
  May indicate rising demand, stock buildup, or increased reliance on certain suppliers. Review inventory turnover to avoid overstocking.

• Decreasing Trend
  Could signal reduced demand, supply issues, or better inventory control. Investigate if shortages may occur.

• Sudden Spikes
  Often linked to bulk purchases, seasonal demand, or special supplier deals. Ensure storage and cash flow can support this.

• Supplier Concentration
  Heavy reliance on one supplier may pose risk. Consider diversification if necessary.

• Mismatch Between Quantity and Value Trends
  Rising value but stable quantity may indicate cost increases or pricing changes.

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Common Use Cases and Scenarios

• Procurement Review Meetings
  Use the report to discuss purchasing efficiency and supplier performance.

• Inventory Planning
  Align future purchase plans with historical receipt trends.

• Supplier Negotiations
  Use volume trends as leverage for better pricing or delivery terms.

• Budgeting and Forecasting
  Support procurement budgets with actual historical data.

• Audit and Compliance Reviews
  Validate whether received goods align with purchasing policies and approved budgets.

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Summary

The Purchase Receipt Trends report in Dafater is a powerful tool for understanding how goods enter your business over time. By analyzing receipt patterns, businesses can make informed decisions on procurement strategy, supplier management, inventory control, and cost optimization—turning raw receipt data into actionable business insight.

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Report Information

• Module: Stock
• Related DocType: Purchase Receipt
• Report Type: Script Report
• Standard: Yes