Incorrect Serial and Batch Bundle
Overview
Below is a business-focused explanation of the report “Incorrect Serial and Batch Bundle”, written for practical use within Dafater.
Report: Incorrect Serial and Batch Bundle
Module: Stock
Report Type: Analytical / Validation Report
Reference Record: Serial and Batch Bundle
1. What business information this report provides
The Incorrect Serial and Batch Bundle report highlights inventory transactions where serial numbers or batch numbers are incorrectly linked, missing, or inconsistent with stock records.
From a business perspective, it answers questions such as: - Which stock movements have invalid or mismatched serial or batch details? - Where is inventory traceability at risk? - Which transactions may cause compliance, audit, or customer service issues?
This report acts as a control and validation tool to protect inventory accuracy and traceability.
2. When and why to use this report
When to use it
- After stock entries, purchases, sales, or internal transfers
- Before stock audits or financial closing
- When facing inventory discrepancies
- When dealing with regulated, serialized, or batch-controlled products
- If customers report incorrect serial or batch details
Why it matters for business
- Prevents financial misstatements due to incorrect inventory valuation
- Ensures traceability for warranty, recalls, or regulatory compliance
- Reduces operational risk caused by incorrect stock data
- Improves customer trust by ensuring correct serial and batch tracking
3. Key columns and what they mean for business
Typical columns in this report include:
Serial and Batch Bundle
- Identifies the bundle where the inconsistency exists
- Helps pinpoint the exact group of serial or batch numbers involved
Item
- The product affected by the incorrect serial or batch link
- Useful for identifying high-risk or high-value items
Warehouse
- Shows where the inventory is recorded
- Helps detect location-specific process issues
Serial Number / Batch Number
- Displays the serial or batch involved
- Critical for traceability, warranty, and recall management
Issue Type / Error Description
- Explains what is incorrect (missing link, mismatch, duplication, etc.)
- Guides teams on what action is required
Voucher Type & Voucher Number
- Indicates which transaction caused the issue (purchase, sale, transfer, adjustment)
- Helps assign accountability and correct the source transaction
4. Available filters and their business purpose
Company
- Focuses the report on a specific legal entity
- Useful for multi-company operations
Item
- Limits results to a specific product
- Ideal for investigating problematic or regulated items
Warehouse
- Analyzes issues at a specific location
- Helps identify training or process gaps at certain warehouses
Voucher Type
- Filters by transaction type (purchase, delivery, stock transfer, etc.)
- Useful to find which process is creating errors
Date Range
- Reviews issues within a defined period
- Supports monthly checks, audits, or period-end reviews
5. How to interpret the results for business decisions
Few or isolated records
- Indicates minor data entry or process issues
- Can be corrected individually with minimal impact
Repeated issues for the same item
- Signals a process flaw in handling that product
- May require process revision or staff training
Multiple errors from one warehouse
- Suggests local operational weaknesses
- Supports decisions on process audits or supervision
Errors linked to specific transaction types
- Highlights weaknesses in purchasing, sales, or internal movement processes
- Helps management prioritize process improvements
6. Common use cases and scenarios
Inventory audit preparation
Ensures all serial and batch records are correct before physical or financial audits.
Regulatory compliance
Supports industries where traceability is mandatory, such as electronics, pharmaceuticals, or food products.
Warranty and after-sales support
Prevents issues when validating serial numbers for returns, repairs, or warranties.
Root-cause analysis
Identifies which transactions or teams are creating incorrect serial or batch records.
Continuous process improvement
Used regularly to maintain high-quality inventory data and reduce operational risk.
Summary
The Incorrect Serial and Batch Bundle report in Dafater is a critical inventory control report. It helps businesses:
- Maintain accurate and reliable stock records
- Ensure full traceability of serialized and batch-controlled items
- Reduce audit risks and customer disputes
- Strengthen internal inventory processes
Used regularly, this report becomes a preventive tool, not just a corrective one, supporting better decision-making and stronger operational discipline.
Report Information
- Module: Stock
- Related DocType: Serial and Batch Bundle
- Report Type: Script Report
- Standard: Yes