Incorrect Balance Qty After Transaction
Overview
Below is a clear, business‑focused explanation of the “Incorrect Balance Qty After Transaction” report in Dafater.
Report Overview
Report Name: Incorrect Balance Qty After Transaction
Module: Stock
Report Type: Script Report
Reference Document: Stock Ledger Entry
This report helps businesses identify inventory records where the running stock balance becomes incorrect after a transaction. It highlights situations where stock quantities do not align with expected balances, helping prevent inventory valuation errors, stock mismatches, and operational disruptions.
What Business Information This Report Provides
This report shows items and transactions where the balance quantity after a stock movement is incorrect or inconsistent compared to previous entries.
From a business perspective, it helps answer: - Where is inventory balance unreliable? - Which items or warehouses are affected? - Which transaction caused the imbalance? - Since when has the stock data been incorrect?
This information is critical for inventory accuracy, audit readiness, and operational trust in stock data.
When and Why to Use This Report
When to Use
- After noticing negative stock issues or unexpected stock shortages
- During inventory audits or internal reviews
- When stock valuation reports don’t match physical stock
- After data migration or bulk stock adjustments
- When users report incorrect available quantity during sales or production
Why to Use
- To detect stock data inconsistencies early
- To identify the exact transaction causing the issue
- To prevent incorrect purchasing, sales, or production decisions
- To maintain reliable inventory and financial reporting
Key Columns and Their Business Meaning
Item
Shows the product or material with an incorrect balance.
👉 Helps identify which goods are impacted.
Warehouse
Indicates where the imbalance exists.
👉 Useful for warehouse-level investigation and accountability.
Posting Date / Time
The date and time of the transaction after which the balance became incorrect.
👉 Helps trace when the issue started.
Voucher Type
The type of business transaction (e.g., purchase, sale, transfer, adjustment).
👉 Helps understand which business activity caused the issue.
Voucher No
The specific document reference for the transaction.
👉 Allows quick drill-down for review or correction.
Qty After Transaction
The stock balance recorded after this transaction.
👉 This is the value that is suspected to be incorrect.
Expected Balance Qty
The balance quantity that should have resulted based on prior transactions.
👉 Highlights the variance clearly.
Difference
The mismatch between actual and expected balance.
👉 Shows the severity of the issue.
Available Filters and Their Business Purpose
Company
Focuses the report on a specific legal entity.
👉 Useful for multi-company setups.
Item
Checks balance issues for a specific product.
👉 Ideal when investigating reported item-level discrepancies.
Warehouse
Limits results to a particular storage location.
👉 Helps warehouse managers troubleshoot local issues.
Date Range
Analyzes transactions within a defined period.
👉 Useful for audits or period-end checks.
Voucher Type
Focuses on specific transaction types.
👉 Helps assess whether issues are coming from sales, purchases, or adjustments.
How to Interpret the Results for Business Decisions
Single Item, Single Transaction Issue
→ Likely a manual adjustment or incorrect posting.
→ Review and correct the transaction.Multiple Items in One Warehouse
→ Possible process issue or data inconsistency in that warehouse.
→ Review warehouse practices and stock movements.Repeated Issues After Certain Voucher Types
→ Indicates training or process gaps in that business activity.
→ Improve controls or approval processes.Large Quantity Differences
→ High risk to stock valuation and availability.
→ Immediate correction required before further transactions.
Common Use Cases and Scenarios
Inventory Audit Preparation
Used before audits to ensure stock records are accurate and explainable.
Stock Discrepancy Investigation
Helps trace why available stock does not match physical counts.
Post‑Migration Validation
Ensures data integrity after moving stock data from another system.
Operational Issue Resolution
Used when sales or production teams report stock showing incorrectly.
Process Improvement
Identifies recurring transaction types causing issues, enabling better controls and training.
Business Value Summary
The Incorrect Balance Qty After Transaction report acts as a stock data health check in Dafater. It ensures that inventory balances remain trustworthy, supports accurate decision‑making, and protects the business from errors in purchasing, sales, and financial reporting.
Report Information
- Module: Stock
- Related DocType: Stock Ledger Entry
- Report Type: Script Report
- Standard: Yes