Batch-Wise Balance History
Overview
Below is a business-focused explanation of the Batch-Wise Balance History report, written for Dafater users and decision-makers.
Batch-Wise Balance History
Module: Stock
Report Type: Analytical / Historical Report
Based on: Stock Movement Records
What Business Information This Report Provides
The Batch-Wise Balance History report shows how stock quantities change over time for each batch of an item. It provides a chronological view of:
- Opening balance of a batch
- Incoming quantities (purchases, production, returns)
- Outgoing quantities (sales, consumption, transfers)
- Closing balance after each transaction
This report helps businesses track exact stock availability batch by batch, rather than just total item quantity.
When and Why to Use This Report
You should use this report when your business needs batch-level stock visibility, especially when:
- Managing expiry-sensitive, regulated, or traceable items
- Investigating stock discrepancies or audit issues
- Monitoring batch consumption patterns
- Ensuring correct FIFO / FEFO usage
- Supporting quality control, recall, or compliance requirements
It is especially important for businesses dealing with pharmaceuticals, food, chemicals, manufacturing, or any operation where batches matter.
Key Columns and Their Business Meaning
Item
Shows the product associated with the batch.
Business value: Helps identify which product the batch belongs to.
Batch No
Unique identifier for the batch.
Business value: Enables traceability of stock back to production or purchase.
Posting Date / Time
Date and time of the stock movement.
Business value: Helps understand when stock levels changed and supports audits.
Warehouse
Location where the stock movement occurred.
Business value: Identifies where the batch is physically stored or moved from.
Opening Balance
Stock quantity available in the batch before the transaction.
Business value: Starting point for tracking batch usage.
In Qty
Quantity added to the batch.
Business value: Reflects purchases, production, or returns.
Out Qty
Quantity removed from the batch.
Business value: Reflects sales, consumption, or transfers.
Balance Qty
Remaining quantity in the batch after the transaction.
Business value: Shows current usable stock for that batch at that point in time.
Voucher Type / Voucher No
Source document of the transaction (such as purchase, sale, or transfer).
Business value: Enables drill-down into the business activity behind the movement.
Available Filters and Their Business Purpose
Item
Focuses the report on a specific product.
Use when: Reviewing batch usage or availability for a single item.
Batch No
Limits the report to a specific batch.
Use when: Investigating batch history, expiry issues, or recalls.
Warehouse
Shows batch movement within a specific location.
Use when: Managing multi-warehouse operations.
From Date / To Date
Restricts the report to a time period.
Use when: Analyzing historical trends or performing audits.
Company
Filters data for a specific business entity.
Use when: Operating multiple companies within Dafater.
How to Interpret the Results for Business Decisions
- Declining balance over time: Indicates consumption or sales velocity of a batch
- No movement for long periods: May indicate slow-moving or dead stock
- Negative or unexpected balances: Signals possible process gaps or data issues
- High remaining balance near expiry: Triggers promotional sales or stock transfers
- Frequent small outflows: Indicates continuous consumption in production or retail
By reviewing balance changes chronologically, businesses can ensure correct batch utilization and prevent losses.
Common Use Cases and Scenarios
Inventory Audit & Reconciliation
Verify that physical stock matches system records at the batch level.
Expiry & Quality Management
Identify which batches should be sold, used, or discarded first.
Batch Recall or Investigation
Trace all movements related to a problematic batch quickly.
Production & Manufacturing Review
Understand how specific batches are consumed in production cycles.
Regulatory & Compliance Reporting
Provide documented batch history for inspections or certifications.
Business Summary
The Batch-Wise Balance History report is a critical tool for businesses that require accurate, transparent, and auditable stock tracking at the batch level. It empowers inventory managers, auditors, and operations teams to make informed decisions, reduce risk, and maintain full control over batch-managed inventory within Dafater.
Report Information
- Module: Stock
- Related DocType: Stock Ledger Entry
- Report Type: Script Report
- Standard: Yes