Available Serial No
Overview
Below is a business-focused explanation of the “Available Serial No” report in Dafater, written for operational and decision-making users.
Report: Available Serial No
Module: Stock
Purpose: Track which serialized items are currently available in inventory
Data Source: Inventory movement records (based on stock entries over time)
1. What Business Information This Report Provides
The Available Serial No report shows a list of serial-numbered items that are currently in stock and available for use, sale, or allocation.
From a business perspective, it answers key questions such as: - Which serialized products do we physically have right now? - Where are these items located? - Are these serial numbers free to be sold, issued, or transferred? - How many individual units are available for each item?
This report focuses only on available serial numbers, not those already sold, issued, scrapped, or reserved.
2. When and Why to Use This Report
You should use this report whenever the business needs precise visibility into individual units, not just quantities.
Typical situations include:
- Before confirming a sales order for serialized products
- While preparing delivery or dispatch
- During warehouse audits or cycle counts
- When allocating specific serial numbers to customers or projects
- To resolve discrepancies between physical stock and system records
The report helps ensure that the business does not overcommit or promise serial numbers that are no longer available.
3. Key Columns and Their Business Meaning
Although column names may vary slightly, the report typically includes:
Serial No
- The unique identity of each individual unit
- Critical for warranty tracking, after-sales service, and compliance
Item
- The product or model linked to the serial number
- Helps identify what type of product is available
Item Name / Description
- A business-friendly name of the product
- Useful for sales and warehouse teams
Warehouse
- The physical or logical location of the serial number
- Important for planning dispatch, transfers, or audits
Company
- Indicates which legal entity owns the stock
- Useful in multi-company operations
Status / Availability
- Confirms that the serial number is currently available
- Ensures it is not already consumed, sold, or blocked
4. Available Filters and Their Business Purpose
The report includes filters that allow business users to narrow down results quickly:
Item
- View available serial numbers for a specific product
- Useful for sales inquiries or order fulfillment
Warehouse
- Check availability in a specific location
- Helps decide from where to dispatch or whether a transfer is needed
Company
- Filter stock by legal entity
- Important for compliance and internal reporting
Serial No (optional)
- Search for a specific serial number
- Useful during audits or customer queries
These filters help teams get accurate answers fast, without manual stock checks.
5. How to Interpret the Results for Business Decisions
- Serial numbers shown in the report are available and can be safely allocated
- If a serial number does not appear, it means it is:
- Already sold or issued
- Transferred out
- Scrapped or no longer in stock
Business insights you can derive:
- Whether current stock can support upcoming sales
- Whether specific customer requests for serial numbers can be fulfilled
- Whether inventory is concentrated in the wrong warehouse
- Early signals of low availability for serialized products
6. Common Use Cases and Scenarios
Sales Team
- Confirm availability of specific serial numbers before committing to a customer
- Allocate serial numbers to high-value or priority customers
Warehouse Team
- Identify which serialized units are ready for dispatch
- Support physical verification during stock checks
Operations & Planning
- Decide whether to transfer stock between warehouses
- Identify slow-moving serialized inventory
Audit & Compliance
- Verify system records against physical serial numbers
- Support internal or external inventory audits
Summary
The Available Serial No report in Dafater is a critical operational tool for businesses dealing with serialized inventory. It provides clear visibility into which individual units are available, where they are located, and whether they can be used immediately—helping teams make confident, accurate, and timely business decisions.
Report Information
- Module: Stock
- Related DocType: Stock Ledger Entry
- Report Type: Script Report
- Standard: Yes