Available Batch Report

Overview

Below is a clear, business-focused explanation of the Available Batch Report as used in Dafater.

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Available Batch Report – Business Explanation

What business information this report provides

The Available Batch Report shows the current available quantity of stock by batch, across warehouses.
It helps the business understand which batches of items are available, where they are stored, and how much usable quantity remains.

This report is especially important for businesses that manage: - Expiry-based items
- Batch-controlled products
- Quality-sensitive or regulated inventory

In simple terms, it answers:
“Which batches of my products are available right now, and where?”

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When and why to use this report

You should use the Available Batch Report when:

• Fulfilling sales orders and needing to select the correct batch
• Planning dispatches based on batch availability
• Avoiding expired or near-expiry stock
• Managing recalls or quality checks
• Making inventory decisions based on batch age or location

It ensures that sales, operations, and warehouse teams work with accurate and compliant stock information.

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Key columns and their business meaning

Common columns in the report include:

• Item
  Identifies the product associated with the batch.

• Batch No
  Uniquely identifies each production or procurement batch, useful for traceability and compliance.

• Warehouse
  Shows where the batch is physically stored, helping with logistics and picking decisions.

• Available Quantity
  The usable stock currently available for sale or consumption from that batch.

• Expiry Date (if applicable)
  Indicates until when the batch is valid for use or sale, critical for regulated or perishable goods.

• Manufacturing Date (if applicable)
  Helps assess stock age and prioritize older batches (FIFO).

• UOM (Unit of Measure)
  Clarifies how the quantity is measured for business consistency.

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Available filters and their business purpose

The report typically provides filters such as:

• Item
  To review batch availability for a specific product.

• Batch No
  To check the status and quantity of a particular batch.

• Warehouse
  To understand stock availability at a specific location.

• Expiry Date Range
  To identify batches that are expiring soon or already expired.

• Company
  To view batch availability within a specific business entity.

These filters help teams quickly narrow down information and focus on actionable stock data.

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How to interpret the results for business decisions

• High available quantity in one batch
  Indicates that this batch should be prioritized for sales or usage.

• Low or zero available quantity
  Signals potential stock shortage or that the batch is fully consumed.

• Batches nearing expiry
  Should trigger discounting, promotions, or urgent dispatch planning.

• Stock spread across multiple warehouses
  May indicate the need for stock transfers or consolidation.

• Old batches still in stock
  Suggests slow-moving inventory and a need to review demand or pricing strategy.

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Common use cases and scenarios

• Sales Order Processing
  Sales teams select the correct batch based on availability and expiry.

• Warehouse Picking and Dispatch
  Warehouse staff identify which batch to pick from and where it is located.

• Inventory Audits
  Inventory managers validate batch-wise stock during physical verification.

• Quality and Compliance Reviews
  Ensures traceability and compliance for regulated products.

• Stock Optimization
  Management analyzes batch aging to reduce waste and improve inventory turnover.

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Summary

The Available Batch Report in Dafater is a critical tool for batch-level inventory visibility.
It supports smarter sales, safer compliance, efficient warehousing, and better inventory planning by showing exactly what batch stock is available, where it is, and whether it is fit for use.

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Report Information

• Module: Stock
• Related DocType: Stock Ledger Entry
• Report Type: Script Report
• Standard: Yes