Item Variant Settings

← Back to Stock

Overview

Item Variant Settings – Business Overview

Item Variant Settings is a control document used in Dafater to define how product variants are handled across your inventory and sales operations. It sets the business rules that determine how different versions of the same product (such as size, color, model, or packaging) are created, identified, and managed.

This document ensures consistency and clarity when your business deals with multiple variations of a single item.

---

What Item Variant Settings Is Used For

In day-to-day business operations, Item Variant Settings is used to:

• Standardize how product variants are created and recognized
• Ensure uniform naming and identification of item variations
• Prevent confusion or duplication when managing similar products
• Support accurate stock tracking, pricing, and sales reporting for variants

It acts as a foundation for handling product complexity in a controlled and predictable way.

---

Prerequisites and Setup Requirements

Before using Item Variant Settings, the business should ensure that:

• Core products (base or template items) are already defined
• Product attributes relevant to the business (such as size, color, grade, or model) are clearly decided
• Inventory and sales teams agree on how variants should appear in documents and reports

This preparation ensures that Item Variant Settings aligns with real business needs and avoids rework later.

---

Typical Workflow and Business Fit

1. Define Variant Rules
   The business sets up Item Variant Settings to decide how item variants should be structured and identified.

2. Create Base Products
   A standard product is defined as the main reference item.

3. Generate Variants
   Variants are created following the rules defined in Item Variant Settings.

4. Use in Operations
   These variants are then used consistently in purchasing, inventory management, sales orders, and reporting.

This document quietly supports daily operations by keeping product data organized and reliable.

---

Key Business Scenarios Where It Is Essential

Item Variant Settings is especially important when:

• Selling products in multiple sizes, colors, or configurations
• Managing retail, wholesale, or manufacturing catalogs with many similar items
• Avoiding manual errors when selecting or selling product variants
• Ensuring accurate stock valuation and availability by variant
• Supporting clear communication between sales, inventory, and finance teams

Without this setup, businesses often face confusion, duplicate items, and reporting inaccuracies.

---

Important Considerations for Users

• Changes to Item Variant Settings can affect how new variants are created, so decisions should be made carefully
• It is best to define and finalize these settings early in the product lifecycle
• Consistency is key—frequent changes can create confusion across departments
• Users should align variant rules with how customers actually view and order products

---

In summary, Item Variant Settings provides the business rules that keep product variants organized, consistent, and easy to manage in Dafater. It is a small but critical document that supports accuracy, efficiency, and scalability in inventory and sales operations.

Basic Information

• Module: Stock
• Document Type: Other
• Type: Single (Configuration)

Fields

Field Name	Label	Type	Required	Options	Description
donotupdate_variants	Do not update variants on save	Check		-	Prevent automatic variant updates when saving item changes in Dafater.
allowrenameattribute_value	Allow Rename Attribute Value	Check		-	Permit renaming attribute values across variants within Dafater.
fields	Fields	Table		Variant Field	Define item fields synchronized to variants in Dafater.

Child Tables

Fields (Variant Field)

Field Name	Label	Type	Required	Options	Description
field_name	Field Name	Autocomplete	✓	-	Technical name of variant field used in Dafater

Permissions

Role	Read	Write	Create	Delete	Submit	Cancel
System Manager	✓	✓	✓
Item Manager	✓	✓	✓