Item Price
Overview
Item Price — Business Overview
Item Price is a foundational setup document in Dafater used to define and control the buying and selling rates of items. It ensures that pricing is consistent, accurate, and aligned with your commercial policies across all sales and purchasing activities.
What Item Price Is Used For
Item Price records the agreed price of an item for a specific context, such as: - Selling price to customers - Buying price from suppliers - Different prices for different markets, customer groups, or time periods
By maintaining Item Price, businesses can automatically apply the correct rate during transactions, reducing manual entry, pricing errors, and disputes.
Prerequisites Before Using Item Price
Before setting up Item Price, the following should already be in place in Dafater:
- Items: Products or services must be created and clearly defined.
- Units of Measure: Standard units for buying and selling should be agreed.
- Price Lists: Clear price lists for selling and buying (for example, Retail, Wholesale, or Supplier-specific lists).
- Currency Rules: Understanding of which currencies are used for different markets or suppliers.
Having these basics ready ensures Item Price works smoothly and reflects real business agreements.
Typical Workflow and Business Fit
Define Pricing Strategy
Management or sales teams decide how items should be priced for different customer segments or suppliers.Create Item Price Records
Each item is assigned a price under the relevant price list, with optional validity periods if prices change over time.Use in Daily Transactions
When creating sales or purchase documents, Dafater automatically pulls the correct rate from Item Price.Review and Update
Prices are reviewed periodically and updated in Item Price to reflect market changes, promotions, or supplier negotiations.
This workflow ensures pricing discipline while allowing flexibility as business conditions change.
Key Business Scenarios Where Item Price Is Essential
- Sales Operations: Ensuring sales teams always quote the correct price to customers.
- Purchasing: Applying agreed supplier rates without relying on memory or external documents.
- Promotions and Discounts: Setting special prices for limited periods without changing the base price.
- Multi-Market Selling: Managing different prices for retail, wholesale, or export customers.
- Cost Control and Margins: Comparing buying and selling prices to monitor profitability.
Important Considerations for Users
- Accuracy Is Critical: Incorrect prices can directly impact revenue, margins, and customer trust.
- Validity Periods Matter: Use start and end dates to avoid outdated prices being applied.
- Avoid Duplication: Maintain one clear Item Price per item per price list to prevent confusion.
- Regular Reviews: Schedule periodic price reviews to stay competitive and profitable.
- Clear Ownership: Assign responsibility for maintaining Item Price to ensure consistency and accountability.
In Summary
Item Price is a key setup document in Dafater that brings structure, consistency, and control to how items are priced. When maintained properly, it supports smooth sales, accurate purchasing, and healthier business margins—all without relying on manual pricing decisions.
Log the selling and buying rate of an Item
Basic Information
- Module: Stock
- Document Type: Setup
Fields
| Field Name | Label | Type | Required | Options | Description |
|---|---|---|---|---|---|
| item_code | Item Code | Link | ✓ | Item | Item identifier used in Dafater pricing and transactions |
| uom | UOM | Link | ✓ | UOM | Unit of measure applicable for this item price |
| packing_unit | Packing Unit | Int | - | Quantity per packing unit for pricing calculation | |
| item_name | Item Name | Data | - | Readable item name displayed in Dafater price lists | |
| brand | Brand | Link | Brand | Brand associated with the item for pricing reference | |
| item_description | Item Description | Text | - | Detailed description of the item for business clarity | |
| price_list | Price List | Link | ✓ | Price List | Price list where this item rate is defined |
| customer | Customer | Link | Customer | Customer-specific price applicable only to this customer | |
| supplier | Supplier | Link | Supplier | Supplier-specific buying price reference in Dafater | |
| batch_no | Batch No | Link | Batch | Batch-specific price applicable to selected inventory batch | |
| buying | Buying | Check | - | Indicates price used for purchasing transactions | |
| selling | Selling | Check | - | Indicates price used for sales transactions | |
| currency | Currency | Link | Currency | Currency in which the item price is defined | |
| pricelistrate | Rate | Currency | ✓ | currency | Item rate defined under selected price list |
| valid_from | Valid From | Date | - | Date from which this price becomes effective | |
| leadtimedays | Lead Time in days | Int | - | Expected procurement lead time in days | |
| valid_upto | Valid Upto | Date | - | Last date until which this price is valid | |
| note | Note | Text | - | Additional notes related to item pricing | |
| reference | Reference | Data | - | External or internal reference for this price entry |
Permissions
| Role | Read | Write | Create | Delete | Submit | Cancel |
|---|---|---|---|---|---|---|
| Sales Master Manager | ✓ | ✓ | ✓ | ✓ | ||
| Purchase Master Manager | ✓ | ✓ | ✓ | ✓ |
Related DocTypes
| DocType | Relationship | Module |
|---|---|---|
| Batch | Links to | Stock |
| Brand | Links to | Setup |
| Currency | Links to | Geo |
| Customer | Links to | Selling |
| Item | Links to | Stock |
| Price List | Links to | Stock |
| Supplier | Links to | Buying |
| UOM | Links to | Setup |