Bin

Overview

Bin – Business Overview

Bin is a core stock tracking record in Dafater that shows the current inventory position of an item at a specific warehouse. It is not a transaction document created by users, but a live stock status record that Dafater maintains automatically to support day‑to‑day inventory decisions.

In simple terms, Bin answers the question:
“How much of this item do we really have available in this warehouse right now?”

What Bin Is Used for in Business Operations

Bin is used to:

Show current stock quantity for each item in each warehouse
Indicate available stock after considering reservations and commitments
Support sales, purchase, manufacturing, and replenishment decisions
Provide real‑time visibility into stock without opening multiple documents

Every time stock moves in or out of a warehouse, the related Bin is updated automatically.

Prerequisites and Setup Requirements

Before Bin becomes meaningful in Dafater, the following must be in place:

Items must be created and marked as stock items
Warehouses must be defined
Stock transactions such as receipts, deliveries, transfers, or adjustments must occur

Once these basics are set up, Bin records are created and maintained automatically. No manual setup is required.

Typical Workflow and Business Fit

Bin works silently in the background across all inventory activities:

Stock is received, issued, transferred, or produced
Dafater updates the relevant Bin for the item and warehouse
Business users view stock availability through reports, item views, or transaction screens
Decisions are made based on real‑time Bin information

Bin is therefore a foundation document that supports multiple business workflows without direct user interaction.

Key Business Scenarios Where Bin Is Essential

Bin plays a critical role in:

Sales order fulfillment
Ensuring enough stock is available before committing to customers
Purchase planning and reordering
Identifying low stock situations at specific warehouses
Multi‑warehouse operations
Knowing exactly where stock is located across locations
Manufacturing and assembly planning
Checking availability of raw materials before production
Inventory control and audits
Comparing system stock with physical counts

Important Considerations for Users

Bin is system‑managed and should not be edited manually
Stock accuracy depends on disciplined transaction entry across all stock movements
One item will have multiple Bin records if it exists in multiple warehouses
Decisions should be based on available quantity, not just total quantity
Inconsistent stock behavior usually points to missing or incorrect stock transactions, not an issue with Bin itself

In Summary

Bin is the real‑time stock balance record that keeps Dafater’s inventory accurate and trustworthy.
While users rarely interact with it directly, almost every stock‑related decision relies on the information it provides.

Basic Information

Module: Stock
Document Type: Other

Fields

Field Name	Label	Type	Required	Options	Description
item_code	Item Code	Link	✓	Item	Item identifier tracked in Dafater inventory.
warehouse	Warehouse	Link	✓	Warehouse	Warehouse where the item stock is stored.
actual_qty	Actual Qty	Float		-	Physically available stock quantity in the warehouse.
planned_qty	Planned Qty	Float		-	Quantity planned for upcoming manufacturing or operations.
indented_qty	Requested Qty	Float		-	Quantity requested through material requisitions.
ordered_qty	Ordered Qty	Float		-	Quantity ordered but not yet received.
projected_qty	Projected Qty	Float		-	Expected future stock after planned movements.
reserved_qty	Reserved Qty	Float		-	Quantity reserved against confirmed sales or demands.
reservedqtyfor_production	Reserved Qty for Production	Float		-	Quantity reserved specifically for manufacturing orders.
reservedqtyforsubcontract	Reserved Qty for Subcontract	Float		-	Quantity reserved for subcontracting operations.
reservedqtyforproductionplan	Reserved Qty for Production Plan	Float		-	Quantity reserved against approved production plans.
reserved_stock	Reserved Stock	Float		-	Total stock currently reserved across all commitments.
stock_uom	UOM	Link		UOM	Standard unit of measure for stock transactions.
valuation_rate	Valuation Rate	Float		-	Per-unit inventory valuation rate used by Dafater.
stock_value	Stock Value	Float		-	Total monetary value of available stock.

Permissions

Role	Read	Write	Create	Delete	Submit	Cancel
Stock User	✓
Sales Manager	✓
Stock Manager	✓
Purchase Manager	✓
Sales User	✓
Purchase User	✓

DocType	Relationship	Module
Item	Links to	Stock
UOM	Links to	Setup
Warehouse	Links to	Stock

Bin