Party Type
Overview
Party Type – Business Overview
Party Type is a foundational setup record in Dafater that defines the different categories of external or internal parties your business interacts with. It acts as a classification tool that helps the system understand who a transaction or relationship is associated with, such as a customer, supplier, employee, partner, or any other defined party group.
What Party Type Is Used For
In day-to-day business operations, Party Type is used to:
- Clearly identify the nature of a party involved in a transaction or agreement
- Standardize how parties are referenced across documents and processes
- Enable consistent reporting and tracking by party category
- Support accurate routing of transactions, responsibilities, and approvals
By defining Party Types upfront, Dafater can treat similar parties consistently across sales, purchasing, finance, and administrative workflows.
Prerequisites and Setup Requirements
Before using Party Type, businesses should: - Review all types of parties they commonly deal with (for example, customers, vendors, service providers, employees, or agents) - Decide on clear, business-friendly names for each party category - Align internally on how each Party Type will be used in transactions and reports
This setup is usually done once during initial system configuration, with occasional updates as the business evolves.
Typical Workflow and Business Fit
- Define Party Types during initial system setup
- Use Party Types when creating or managing party-related records
- Select the appropriate Party Type in transactions, agreements, or records where identifying the counterparty is required
- Leverage Party Type in reports and reviews to analyze activity by party category
Party Type quietly supports many business processes by ensuring every transaction clearly identifies what kind of party is involved.
Key Business Scenarios Where Party Type Is Essential
- Sales and Revenue Tracking: Distinguishing customers from other parties
- Procurement and Expense Control: Separating suppliers and service providers
- Internal Accountability: Identifying employees or internal parties in records
- Partnership Management: Managing agents, distributors, or affiliates
- Reporting and Analysis: Comparing performance or exposure by party category
Without Party Type, transactions can become inconsistent and harder to analyze.
Important Considerations for Users
- Keep Party Types simple and meaningful—avoid creating unnecessary categories
- Use consistent naming conventions to prevent confusion
- Review Party Types periodically to ensure they still reflect real business relationships
- Avoid overlapping definitions, as this can affect reporting accuracy
In summary, Party Type is a small but critical setup element in Dafater that brings clarity, consistency, and structure to how your business manages and reports on its relationships.
Basic Information
- Module: Setup
- Document Type: Other
Fields
| Field Name | Label | Type | Required | Options | Description |
|---|---|---|---|---|---|
| party_type | Party Type | Link | ✓ | DocType | Defines linked DocType representing this party in Dafater. |
| account_type | Account Type | Select | ✓ | Payable, Receivable | Specifies whether party transactions are payable or receivable in Dafater. |
Permissions
| Role | Read | Write | Create | Delete | Submit | Cancel |
|---|---|---|---|---|---|---|
| Accounts User | ✓ | |||||
| System Manager | ✓ | |||||
| Accounts Manager | ✓ |