Authorization Control

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Overview

Authorization Control — Business Overview

Authorization Control is a setup document used to define and manage who is allowed to approve, validate, or take responsibility for specific business actions within Dafater. Its purpose is to ensure that the right decisions are made by the right people, in line with company policies, governance rules, and internal controls.

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What Authorization Control Is Used For

Authorization Control helps organizations: - Control approval authority across departments and roles
- Prevent unauthorized actions or approvals
- Enforce segregation of duties and internal compliance
- Maintain accountability and audit readiness

In simple terms, it defines who can approve what, and under which conditions.

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Prerequisites and Setup Requirements

Before using Authorization Control, the business should have: - A clearly defined organizational structure (departments, roles, managers) - Established approval policies (for example: spending limits, authority levels) - Identified decision-makers for key business activities - Agreed governance rules approved by management

This ensures Authorization Control reflects real business authority, not just system access.

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Typical Workflow and Business Fit

1. Management defines approval rules
   Senior management or process owners decide which roles can approve specific actions.

2. Authorization Control is configured
   These rules are formally documented using Authorization Control.

3. Daily operations follow defined authority
   When transactions or requests occur, approvals follow the predefined authorization structure.

4. Consistency and control are maintained
   All approvals align with company policy, reducing risk and confusion.

Authorization Control works behind the scenes, supporting smooth and compliant business operations without slowing down workflows.

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Key Business Scenarios Where Authorization Control Is Essential

• Financial approvals
  Ensuring only authorized managers approve expenses, purchases, or budget-related actions.

• HR and people decisions
  Controlling who can approve sensitive actions such as salary changes or role changes.

• Operational governance
  Defining authority for critical operational decisions to avoid unilateral or unauthorized actions.

• Audit and compliance
  Demonstrating that approvals follow formal, documented authority structures.

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Important Considerations for Users

• Authorization Control should reflect actual business authority, not just job titles.
• Review and update it regularly when roles, policies, or management structures change.
• Keep approval rules simple and clear to avoid delays in operations.
• Ensure employees understand who has approval authority and when escalation is required.

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Summary

Authorization Control is a foundational business control tool in Dafater. It ensures that decisions are approved by the right people, protects the organization from risk, and supports transparent, well-governed operations. When set up thoughtfully, it strengthens trust, accountability, and operational efficiency across the business.

Basic Information

• Module: Setup
• Document Type: Other
• Type: Single (Configuration)

Fields

| Field Name | Label | Type | Required | Options | Description | |-----------|------|------|----------|---------|-------------|