Quality Meeting
Overview
Quality Meeting – Business Overview
The Quality Meeting document in Dafater is used to formally record discussions, decisions, and follow‑up actions related to quality performance across the organization. It acts as an official business record of meetings held to review quality issues, improvement initiatives, audit results, or compliance requirements.
This document helps management ensure that quality-related conversations are structured, documented, and translated into actionable outcomes.
Purpose in Business Operations
The Quality Meeting is used to: - Document internal quality review meetings - Capture key discussion points and decisions - Ensure accountability for quality improvements - Support continuous improvement and compliance efforts - Provide evidence of quality governance for audits and management reviews
It ensures that quality is managed proactively rather than reactively.
Prerequisites and Setup Requirements
Before using the Quality Meeting, businesses should have: - Defined quality objectives and standards - Identified roles or teams responsible for quality management - A regular cadence for quality reviews (monthly, quarterly, or as needed) - Agreement on how decisions and action items will be followed up
No complex setup is required, but clarity on quality responsibilities is essential.
Typical Workflow and Business Process Fit
Meeting Planning
A quality review meeting is scheduled to discuss performance, issues, or improvements.Meeting Documentation
During or after the meeting, the Quality Meeting document is created to record:- Meeting context
- Key discussions
- Decisions taken
Action and Follow-Up
Outcomes from the meeting guide corrective actions, process improvements, or policy updates.Review and Reference
Past Quality Meetings are referenced during audits, management reviews, or future planning sessions.
This workflow ensures quality discussions lead to measurable business action.
Key Business Scenarios Where It Is Essential
- Management Review Meetings to assess overall quality performance
- Post-Audit Discussions after internal or external quality audits
- Corrective Action Reviews following quality incidents or complaints
- Process Improvement Initiatives aimed at reducing errors or inefficiencies
- Compliance and Certification Support where documented quality oversight is required
Important Considerations for Users
- Keep records clear, factual, and business-focused
- Ensure decisions made in the meeting are followed up with concrete actions
- Use the document consistently for all quality-related meetings
- Avoid vague language—clarity supports accountability
- Treat the Quality Meeting as an official business record, not informal notes
In summary, the Quality Meeting in Dafater provides a structured way to manage, document, and improve quality across the organization, helping leadership maintain control, accountability, and continuous improvement.
Basic Information
- Module: Quality Management
- Document Type: Other
Fields
| Field Name | Label | Type | Required | Options | Description |
|---|---|---|---|---|---|
| status | Status | Select | Open, Closed | Current lifecycle status of the quality meeting. | |
| agenda | Agenda | Table | Quality Meeting Agenda | Planned discussion topics and objectives for the quality meeting. | |
| minutes | Minutes | Table | Quality Meeting Minutes | Recorded decisions, actions, and outcomes from the quality meeting. |
Child Tables
Agenda (Quality Meeting Agenda)
| Field Name | Label | Type | Required | Options | Description |
|---|---|---|---|---|---|
| agenda | Agenda | Text Editor | - | Meeting topics and objectives for quality discussions and decisions |
Minutes (Quality Meeting Minutes)
| Field Name | Label | Type | Required | Options | Description |
|---|---|---|---|---|---|
| document_type | Document Type | Select | ✓ | Quality Review, Quality Action, Quality Feedback | Select related quality document category within Dafater. |
| document_name | Document Name | Dynamic Link | document_type | Link to specific quality document record in Dafater. | |
| minute | Minute | Text Editor | - | Record detailed discussion points and decisions from quality meetings. |
Permissions
| Role | Read | Write | Create | Delete | Submit | Cancel |
|---|---|---|---|---|---|---|
| System Manager | ✓ | ✓ | ✓ | ✓ | ||
| Desk User | ✓ | ✓ | ✓ | ✓ |