Project wise Stock Tracking

Overview

Below is a business-focused explanation of the “Project wise Stock Tracking” report, written for operational, finance, and project management users of Dafater.

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Project wise Stock Tracking

Module: Projects
Report Type: Analytical (Script Report)
Primary Purpose: Project Cost and Material Consumption Control

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1. What Business Information This Report Provides

The Project wise Stock Tracking report gives a clear view of how materials and stock items are being consumed across individual projects. It connects inventory movement with project execution, helping businesses understand:

• What materials are issued to each project
• How much stock is consumed, returned, or remaining
• The value of materials used per project
• Whether material usage aligns with budgets and project plans

This report acts as a bridge between inventory management and project cost control.

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2. When and Why to Use This Report

When to Use:

• During ongoing project execution to monitor material usage
• At project review meetings to check cost overruns
• Before billing or project closure
• While conducting internal audits or cost analysis

Why to Use:

• To avoid material leakage or misuse
• To ensure accurate project costing
• To monitor inventory impact of projects
• To support profitability analysis per project

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3. Key Columns and What They Mean for Business

Common business-relevant columns include:

• Project
  Identifies the project consuming the stock. Useful for project-level cost accountability.

• Item / Material
  Shows which materials are used in the project, helping analyze material mix and dependency.

• Issued Quantity
  Total quantity of material issued to the project. Indicates planned or actual usage.

• Consumed Quantity
  Quantity actually used. Helps identify wastage or excess issuing.

• Returned Quantity
  Materials returned back to stores. Useful for tracking unused or surplus materials.

• Balance Quantity
  Stock still lying with the project. Important for reconciliation and project closure.

• Stock Value / Amount
  Financial value of materials used. Direct input for project cost and margin analysis.

• Warehouse
  Shows where materials were issued from, helping with inventory planning and logistics.

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4. Available Filters and Their Business Purpose

Typical filters and why they matter:

• Project
  Focus on a specific project to review its stock usage in detail.

• Date Range
  Analyze material movement for a specific phase or reporting period.

• Item / Item Group
  Review usage of critical or high-value materials.

• Warehouse
  Understand stock movement from specific locations.

• Company
  Useful for organizations managing multiple legal entities.

These filters allow managers to narrow down insights and answer specific business questions quickly.

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5. How to Interpret the Results for Business Decisions

• High issued vs low consumed quantity
  May indicate over-issuing, poor planning, or risk of material loss.

• Frequent material returns
  Could suggest inaccurate project material estimation.

• High stock value on a single project
  Signals cost-heavy projects that may need tighter controls.

• Mismatch between project progress and material consumption
  Indicates possible inefficiencies or reporting gaps.

• Remaining balance after project completion
  Requires reconciliation before closing the project.

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6. Common Use Cases and Scenarios

1. Project Cost Monitoring

Project managers use this report to ensure material costs stay within budget.

2. Inventory Control

Stores and procurement teams track how projects are impacting stock levels.

3. Project Billing Support

Helps validate material-related charges before invoicing clients.

4. Audit & Compliance

Finance teams use it to verify that stock issued to projects is properly accounted for.

5. Project Closure Review

Ensures no unaccounted material or stock value remains tied to closed projects.

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Business Value Summary

The Project wise Stock Tracking report enables better project profitability, stronger inventory control, and improved accountability. By linking stock movement directly to projects, it helps organizations using Dafater make informed decisions, reduce waste, and deliver projects more efficiently.

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Report Information

• Module: Projects
• Related DocType: Project
• Report Type: Script Report
• Standard: Yes