Daily Timesheet Summary

Overview

Daily Timesheet Summary – Business Explanation

Module: Projects
Report Type: Daily Summary Report
Based on: Timesheet records

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1. What Business Information This Report Provides

The Daily Timesheet Summary report gives a clear, day-by-day view of how employee time is spent across projects, tasks, and activities. It consolidates individual timesheet entries into a practical daily overview, helping management understand:

• How many hours were worked each day
• Which projects or clients consumed time
• How employee effort is distributed
• Whether billable and non-billable work is balanced

This report focuses on time utilization, which is a key driver of productivity, project cost, and revenue.

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2. When and Why to Use This Report

You should use this report when you need to:

• Monitor daily employee productivity
• Track project effort on a day-to-day basis
• Validate submitted working hours before payroll or billing
• Review time spent for client billing or internal cost control
• Identify underutilization or excessive workload

It is especially useful for project managers, department heads, finance teams, and operations managers who need quick daily insights without reviewing individual timesheets.

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3. Key Columns and Their Business Meaning

While exact columns may vary, the report typically includes:

• Date
  Shows the specific workday being analyzed. Helps in daily tracking and trend comparison.

• Employee
  Identifies who performed the work. Useful for performance monitoring and workload review.

• Project
  Indicates which project the time was spent on. Critical for project cost tracking and client billing.

• Task / Activity Type
  Explains what kind of work was done (e.g., development, support, meeting). Helps assess value-adding vs. support activities.

• Total Hours
  The total time logged for the day. Used to evaluate productivity, overtime, or underutilization.

• Billable Hours
  Time that can be charged to a client. Directly impacts revenue.

• Non-Billable Hours
  Internal or support work. Important for understanding operational overhead.

• Status (Submitted / Approved)
  Confirms whether the time entries are finalized and approved for payroll or billing.

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4. Available Filters and Their Business Purpose

Common filters include:

• Date / Date Range
  Focuses the report on a specific day or period for daily or short-term analysis.

• Employee
  Allows review of individual productivity or attendance patterns.

• Project
  Helps assess time consumption and cost for a specific project or client.

• Department
  Useful for departmental productivity and resource planning.

• Billable / Non-Billable
  Separates revenue-generating work from internal effort.

• Timesheet Status
  Ensures only approved or submitted entries are included for accurate reporting.

These filters allow decision-makers to narrow the report to exactly what they need to review.

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5. How to Interpret the Results for Business Decisions

• High billable hours per day
  Indicates strong revenue potential and good project utilization.

• Low total hours logged
  May point to underutilization, leave, or missing timesheet entries.

• High non-billable hours
  Signals internal overhead or inefficiencies that may need control.

• Uneven daily workload
  Helps identify burnout risk or the need for better task allocation.

• Project-heavy time consumption
  Highlights projects that may be exceeding planned effort or budget.

This interpretation supports informed decisions around staffing, billing, and project planning.

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6. Common Use Cases and Scenarios

• Daily productivity review by project managers
• Validation of work hours before client invoicing
• Daily monitoring of consulting or service teams
• Tracking support vs. delivery effort
• Identifying missing or delayed timesheet submissions
• Input for payroll, overtime, and capacity planning discussions

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Summary

The Daily Timesheet Summary report is a practical management tool that turns raw time entries into meaningful daily insights. It helps businesses control costs, improve productivity, ensure accurate billing, and make smarter project and workforce decisions using reliable, easy-to-understand time data from Dafater.

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Report Information

• Module: Projects
• Related DocType: Timesheet
• Report Type: Script Report
• Standard: Yes