Print Settings
Overview
Print Settings — Business Overview
Print Settings is a central control document used to define how business documents are printed across Dafater. It ensures that all printed outputs—such as invoices, quotations, reports, and internal documents—follow a consistent, professional, and brand-aligned format.
What Print Settings Is Used For
Print Settings determines the default appearance and behavior of printed documents. From a business perspective, it helps ensure that every printed document: - Looks professional and consistent - Matches company branding and layout standards - Is easy for customers, partners, and auditors to read - Prints correctly on standard office printers without manual adjustments
Rather than adjusting print options for every document, Print Settings provides a single place to define company-wide printing rules.
Prerequisites and Setup Requirements
Before using Print Settings effectively, the following should already be clear in the business:
- Company branding decisions (logo usage, margins, headers, footers)
- Standard paper size used by the organization (e.g., A4 or Letter)
- Whether documents are mostly printed or shared digitally (PDF)
- Internal approval on how official documents should look when printed
Print Settings is typically configured once during initial system setup, then reviewed occasionally.
Typical Workflow and Business Fit
Initial Configuration
- A system or business administrator defines the default print layout rules in Print Settings.
- These rules apply automatically to all printed documents.
Daily Business Use
- Staff print invoices, delivery notes, purchase orders, or reports.
- Print Settings works silently in the background, ensuring consistent output.
Periodic Review
- When branding changes or printing requirements evolve, Print Settings is updated.
- Changes instantly affect all future printouts without retraining users.
Print Settings supports smooth operations by removing guesswork from printing and reducing errors caused by inconsistent layouts.
Key Business Scenarios Where Print Settings Is Essential
- Customer-facing documents
- Ensures invoices and quotations look professional and trustworthy.
- Regulatory or audit requirements
- Maintains clear, readable layouts suitable for compliance and record-keeping.
- Multi-department usage
- Sales, finance, operations, and HR all print documents using the same standards.
- High-volume printing
- Saves time by avoiding manual print adjustments for each document.
- Brand consistency
- Reinforces the company’s identity in every printed interaction.
Important Considerations for Users
- Print Settings affects all printed documents, not just one type.
- Changes should be made carefully, as they apply immediately across the business.
- It is best managed by a designated administrator or operations lead.
- Users generally do not need to interact with Print Settings during daily work.
- Align Print Settings with company policies before printing official or legal documents.
In Summary
Print Settings is a foundational business document that ensures consistency, professionalism, and efficiency in all printed outputs. By defining clear printing standards once, Dafater helps businesses save time, reduce errors, and present a unified brand image in every printed document.
Basic Information
- Module: Printing
- Document Type: System
- Type: Single (Configuration)
Fields
| Field Name | Label | Type | Required | Options | Description |
|---|---|---|---|---|---|
| sendprintas_pdf | Send Print as PDF | Check | - | Automatically send Dafater print outputs as PDF documents. | |
| repeatheaderfooter | Repeat Header and Footer | Check | - | Repeat headers and footers on every printed page. | |
| pdfpagesize | PDF Page Size | Select | A0, A1, A2, A3, A4, A5, A6, A7, A8, A9, B0, B1,... | Select standard or custom page size for PDF prints. | |
| pdfpageheight | PDF Page Height (in mm) | Float | - | Define custom PDF page height in millimeters. | |
| pdfpagewidth | PDF Page Width (in mm) | Float | - | Define custom PDF page width in millimeters. | |
| with_letterhead | Print with letterhead | Check | - | Include company letterhead in Dafater print formats. | |
| compactitemprint | Compact Item Print | Check | - | Print item tables in compact, space-saving layout. | |
| printuomafter_quantity | Print UOM after Quantity | Check | - | Display unit of measure after item quantity. | |
| allowprintfor_draft | Allow Print for Draft | Check | - | Allow printing of draft documents in Dafater. | |
| adddraftheading | Always add "Draft" Heading for printing draft documents | Check | - | Automatically add Draft heading when printing draft documents. | |
| allowpagebreakinsidetables | Allow page break inside tables | Check | - | Allow page breaks within tables during printing. | |
| allowprintfor_cancelled | Allow Print for Cancelled | Check | - | Allow printing of cancelled documents for reference. | |
| printtaxeswithzeroamount | Print taxes with zero amount | Check | - | Show zero-amount tax rows on printed documents. | |
| enableprintserver | Enable Print Server | Check | - | Enable Dafater print server for centralized printing. | |
| enablerawprinting | Enable Raw Printing | Check | - | Enable raw printing for direct printer command output. | |
| print_style | Print Style | Link | Print Style | Select print style template for Dafater documents. | |
| printstylepreview | Print Style Preview | HTML | - | Preview selected print style layout and formatting. | |
| font | Font | Select | Default, Helvetica Neue, Arial, Helvetica, Inte... | Choose font family for printed Dafater documents. | |
| font_size | Font Size | Float | - | Set font size for printed documents. |
Permissions
| Role | Read | Write | Create | Delete | Submit | Cancel |
|---|---|---|---|---|---|---|
| System Manager | ✓ | ✓ | ✓ |
Related DocTypes
| DocType | Relationship | Module |
|---|---|---|
| Print Style | Links to | Printing |