Downtime Analysis
Overview
Below is a business-focused explanation of the Downtime Analysis report as used in Dafater.
Downtime Analysis Report
Module: Manufacturing
Report Purpose: Operational performance and productivity analysis
Based On: Downtime Entry records
What Business Information This Report Provides
The Downtime Analysis report shows when, where, and why production time was lost due to machine or process stoppages. It consolidates downtime records into a clear view of:
- Total downtime across machines or production lines
- Major reasons for production stoppages
- Impact of downtime on manufacturing efficiency
- Patterns and trends in operational interruptions
This report helps management understand how much productive time is being lost and what is causing it.
When and Why to Use This Report
You should use the Downtime Analysis report when you want to:
- Improve manufacturing efficiency and output
- Identify machines or processes causing frequent delays
- Reduce unplanned stoppages and maintenance-related losses
- Support preventive maintenance planning
- Evaluate the operational impact of breakdowns, material shortages, or manpower issues
It is especially useful during:
- Monthly or weekly production reviews
- Continuous improvement initiatives
- Maintenance planning and budgeting
- Performance evaluation of production units
Key Columns and Their Business Meaning
Typical columns in the report include:
Machine / Workstation
Identifies which machine or production area experienced downtime.Downtime Reason
Explains why production stopped (e.g., breakdown, power failure, material shortage, setup delay).Downtime Start Time & End Time
Shows when the interruption began and ended, helping assess operational impact.Downtime Duration
Total time lost due to the stoppage. This is the most critical metric for productivity analysis.Production Order / Job Reference
Links downtime to a specific production activity, helping evaluate order-level delays.Shift / Date
Helps identify patterns related to specific shifts or days.
Available Filters and Their Business Purpose
Common filters include:
Date Range
Analyze downtime for a specific period (daily, weekly, monthly).Machine / Workstation
Focus on problem areas or high-value equipment.Downtime Reason
Identify the most common causes of production loss.Production Order
Review downtime impact on specific customer or internal orders.Shift
Compare downtime across shifts to identify staffing or process issues.
These filters allow managers to narrow down insights and focus on actionable problems.
How to Interpret the Results for Business Decisions
High downtime on specific machines
Indicates need for maintenance, replacement, or operator training.Repeated downtime reasons
Suggests systemic issues such as poor planning, supplier delays, or inadequate preventive maintenance.Downtime concentrated in certain shifts
May point to supervision gaps, training needs, or workload imbalance.Increasing downtime trends
Signals rising operational risk and potential delivery delays.
By analyzing these patterns, management can prioritize corrective actions that deliver the highest productivity gains.
Common Use Cases and Scenarios
Maintenance Planning:
Identify machines that require preventive or corrective maintenance.Operational Efficiency Reviews:
Measure how downtime affects overall production efficiency.Root Cause Analysis:
Understand why production is interrupted and address root causes.Capacity Planning:
Adjust production schedules based on realistic available machine time.Continuous Improvement Programs:
Track the effectiveness of actions taken to reduce downtime over time.
Summary
The Downtime Analysis report in Dafater is a critical management tool for reducing production losses, improving efficiency, and supporting data-driven operational decisions. It turns raw downtime records into meaningful insights that help businesses run smoother, faster, and more profitably.
Report Information
- Module: Manufacturing
- Related DocType: Downtime Entry
- Report Type: Script Report
- Standard: Yes