Dropbox Settings
Overview
Dropbox Settings — Business Overview
Dropbox Settings is a system-level document used in Dafater to connect your business workspace with your organization’s Dropbox account. Its purpose is to enable secure file sharing and storage between Dafater and Dropbox, so documents generated or managed in Dafater can be stored, accessed, and organized in a central cloud location.
This setup helps businesses keep important files—such as agreements, reports, employee documents, or customer records—consistent, accessible, and backed up without manual downloading and uploading.
What Dropbox Settings Is Used For
From a business perspective, Dropbox Settings allows Dafater to:
- Automatically store or retrieve documents from Dropbox
- Centralize document storage outside of Dafater while keeping links within business records
- Reduce manual work related to file handling and duplication
- Support collaboration by ensuring teams access the same up-to-date documents
It acts as the bridge between Dafater’s internal records and your external document storage on Dropbox.
Prerequisites and Setup Requirements
Before using Dropbox Settings, the following should be in place:
- A valid and active Dropbox business or personal account
- Approval from management or IT to connect Dafater with an external storage provider
- A clear folder structure in Dropbox to organize business documents properly
- A designated user responsible for managing and maintaining the connection
Once these are ready, Dropbox Settings can be completed to authorize Dafater to work with Dropbox.
Typical Workflow in Business Operations
Initial Setup
An authorized user completes Dropbox Settings to link Dafater with the company’s Dropbox account.Define Storage Usage
The business decides which types of documents (for example, contracts or internal reports) should be stored in Dropbox.Daily Operations
As users work in Dafater, relevant files are saved to or accessed from Dropbox automatically, without extra steps.Ongoing Management
The connection is periodically reviewed to ensure access, organization, and compliance remain intact.
This workflow ensures document handling becomes part of normal business operations rather than a separate task.
Key Business Scenarios Where Dropbox Settings Is Essential
Document-Heavy Operations
Businesses dealing with many files, such as agreements, policies, or compliance documents.Remote or Distributed Teams
Teams working from different locations who need reliable access to shared documents.Audit and Record-Keeping
Organizations that must retain documents securely and retrieve them easily for audits or reviews.Business Continuity
Companies looking for an additional layer of document backup outside the core system.
Important Considerations for Users
- Access Control: Ensure only authorized users can manage or change Dropbox Settings.
- Data Organization: Poor folder structure in Dropbox can lead to confusion and inefficiency.
- Security and Compliance: Confirm that using Dropbox aligns with company policies and regulatory requirements.
- Ongoing Ownership: Assign responsibility for monitoring and maintaining the connection over time.
In summary, Dropbox Settings is a critical configuration document that supports efficient, secure, and organized document management by linking Dafater with Dropbox as part of everyday business workflows.
Basic Information
- Module: Integrations
- Document Type: System
- Type: Single (Configuration)
Fields
| Field Name | Label | Type | Required | Options | Description |
|---|---|---|---|---|---|
| enabled | Enabled | Check | - | Enable Dropbox integration for automated backups in Dafater | |
| sendnotificationsto | Send Notifications To | Data | ✓ | - | Email recipients for Dropbox backup notifications from Dafater |
| sendemailforsuccessfulbackup | Send Email for Successful Backup | Check | - | Send email confirmation after successful Dropbox backup | |
| backup_frequency | Backup Frequency | Select | ✓ | , Daily, Weekly | Define how often Dafater backups are sent to Dropbox |
| limitnoof_backups | Limit Number of DB Backups | Check | - | Restrict number of stored Dropbox backups | |
| noofbackups | Number of DB Backups | Int | - | Maximum number of database backups to retain | |
| file_backup | File Backup | Check | - | Include file attachments in Dropbox backups | |
| appaccesskey | App Access Key | Data | - | Dropbox app access key for Dafater authentication | |
| appsecretkey | App Secret Key | Password | - | Dropbox app secret key for secure Dafater connection | |
| allowdropboxaccess | Allow Dropbox Access | Button | - | Authorize Dafater to access your Dropbox account | |
| dropboxrefreshtoken | Dropbox Refresh Token | Password | - | Token to refresh Dropbox access for Dafater | |
| dropboxaccesstoken | Dropbox Access Token | Password | - | Active Dropbox access token used by Dafater |
Permissions
| Role | Read | Write | Create | Delete | Submit | Cancel |
|---|---|---|---|---|---|---|
| System Manager | ✓ | ✓ | ✓ | ✓ |